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Top 10 Payroll Software
Gusto
Key Features
- Payroll Processing: Automates payroll calculations, tax filings, and direct deposits for employees. Supports multi-state payroll and automatic tax payments.
- Benefits Management: Offers employee benefits such as health insurance, 401(k) retirement plans, commuter benefits, and more, with integration for easy enrollment and management.
- Time Tracking: Integrated time tracking for employees to clock in/out, sync time with payroll, and manage paid time off (PTO).
- HR Tools: Provides onboarding tools, employee self-service, performance reviews, and employee directories.
- Compliance Assistance: Ensures compliance with federal, state, and local labor laws, including automatic updates for tax law changes.
- Employee Self-Service: Employees can access payslips, tax documents (W-2s, 1099s), and benefits information via the self-service portal.
- Contractor Payments: Supports payments for contractors, with automatic 1099 filings.
- Automated Tax Filing: Handles payroll taxes, including federal, state, and local taxes, and files forms automatically on behalf of the business.
- Mobile-Friendly: Offers mobile access for employees and employers to manage payroll and HR tasks on the go.
- Customizable Reports: Allows businesses to generate customized reports related to payroll, benefits, and taxes for better insights.
Mobile App
Workflow
HR Dashboard
$6 to $12 per employee per month • Trial: Yes • Free Plan: No.
ADP Workforce Now
Key Features
- Payroll Management: Automates payroll processing, tax calculations, and deductions, ensuring compliance with federal and state regulations.
- Time and Attendance Tracking: Tracks employee hours, schedules, and time-off requests with real-time updates.
- HR Management: Provides tools for employee data management, performance tracking, and onboarding workflows.
- Benefits Administration: Simplifies benefits enrollment and management, including health insurance, retirement plans, and more.
- Employee Self-Service: Allows employees to view paychecks, tax forms, and request time off through a self-service portal.
- Compliance Management: Helps maintain compliance with tax laws, labor regulations, and industry-specific standards.
- Analytics and Reporting: Offers customizable reports and dashboards to monitor HR, payroll, and time data.
- Mobile App: Provides mobile access for managers and employees to manage schedules, review payslips, and update personal information.
- Talent Management: Tools for recruitment, applicant tracking, and performance management.
Mobile App
Workflow
HR Dashboard
$20 to $25 per employee per month • Trial: Yes • Free Plan: No.
QuickBooks Online
Key Features
- Cloud-Based Accounting: Allows businesses to manage finances from anywhere with an internet connection, offering real-time data access.
- Invoicing and Payments: Create and send customizable invoices, track payments, and set up automated reminders for overdue invoices.
- Expense Tracking: Automatically track and categorize expenses by connecting bank accounts and credit cards.
- Bank Reconciliation: Automatically import and reconcile bank transactions, simplifying bookkeeping.
- Payroll Integration: Offers payroll processing with tax calculations and filing, seamlessly integrated into the platform (available as an add-on).
- Financial Reporting: Provides a wide range of standard and customizable financial reports, such as profit & loss, balance sheet, and cash flow.
- Multi-Currency Support: Handles transactions in different currencies, useful for businesses with international clients or suppliers.
- Tax Management: Tracks sales tax and automates tax calculations, including preparing and filing taxes.
- Inventory Management: Helps manage and track inventory levels, with alerts for stock reordering.
- Integration with Third-Party Apps: Supports integration with various third-party tools, including payment gateways, CRMs, and e-commerce platforms.
Reports
Integrations
$30 to $200 Per month • Trial: Yes • Free Plan: No.
Paychex Flex
Key Features
- Payroll Processing: Paychex Flex automates payroll processing for businesses of all sizes, including payroll tax calculations and filings.
- HR Management: Offers a range of HR tools for tracking employee information, managing hiring, onboarding, and performance evaluations.
- Benefits Administration: Manages health insurance, 401(k) retirement plans, and other employee benefits, integrating them with payroll.
- Time and Attendance: Provides tools for tracking employee time, managing PTO, and monitoring overtime, all synced with payroll.
- Mobile App: Allows employees and employers to access payroll, HR, and benefits information through a mobile app.
- Compliance Support: Assists with staying compliant with federal, state, and local tax laws, including filing payroll taxes automatically.
- Employee Self-Service: Enables employees to view pay stubs, benefits, update personal details, and manage direct deposits through a self-service portal.
- Reporting and Analytics: Offers customizable reports on payroll, taxes, and HR data, with analytics to help businesses make data-driven decisions.
Workflow
Automation
Reports
$39 per month • Trial: Yes • Free Plan: No.
OnPay
Key Features
- Payroll Processing: OnPay automates payroll for employees and contractors, handling direct deposits, tax filings, and compliance with federal, state, and local laws.
- Benefits Management: Provides integrated benefits administration, including health insurance, retirement plans, and workers’ compensation.
- Time Tracking Integration: Integrates with popular time tracking tools, making it easier to manage attendance, overtime, and PTO directly within payroll.
- HR Tools: Offers basic HR features like employee onboarding, document management, and performance tracking.
- Employee Self-Service: Employees can access their pay stubs, tax forms, and benefits information through a self-service portal.
- Tax Filing: OnPay automatically calculates and files federal, state, and local payroll taxes, reducing errors and ensuring compliance.
- Customizable Permissions: Allows employers to set custom permissions for different team members, so they can manage payroll and HR without giving full access to sensitive data.
- Mobile Access: OnPay is fully accessible from mobile devices, making it convenient for on-the-go management.
Integrations
Reports
Self-Service
$40 per month • Trial: Yes • Free Plan: No.
Rippling
Key Features
- Payroll Management: Automates payroll processing, tax calculations, and deductions across all 50 states and international payroll in multiple countries.
- HR Management: Manages employee data, onboarding, compliance, and performance reviews through an integrated HR platform.
- Benefits Administration: Offers health insurance, 401(k) plans, and other benefits management tools with easy employee enrollment and administration.
- Time and Attendance Tracking: Tracks employee work hours, time-off requests, overtime, and integrates directly with payroll for accurate payments.
- IT Management: Unique feature that manages employee devices, apps, and permissions by integrating HR with IT systems (e.g., setting up accounts, managing access to tools).
- Employee Onboarding/Offboarding: Automates the onboarding process, setting up payroll, benefits, and software accounts for new hires. Offboarding includes revoking software access and collecting equipment.
- Employee Self-Service: Employees can access their payslips, manage personal information, request PTO, and sign up for benefits via a self-service portal.
- App Management: Integrates with over 500 apps (like Slack, Google Workspace, Office 365), making it easy to manage employee access and permissions from one platform.
- Global Workforce Management: Supports both domestic and international employee management, including compliance and payroll for global teams.
- Customizable Reports and Analytics: Offers detailed reports and analytics on payroll, HR, and employee data to help businesses make informed decisions.
Mobile App
Workflow
HR Dashboard
$8 per employee per month • Trial: No • Free Plan: No.
Zenefits
Key Features
- Payroll Processing: Zenefits offers seamless payroll processing, handling employee and contractor payments, tax calculations, and filings.
- Benefits Management: Manages health insurance, retirement plans, and other employee benefits, with easy integration into payroll.
- HR Tools: Provides features like employee onboarding, performance management, compliance tracking, and document management.
- Time and Attendance: Tracks employee hours, PTO, and overtime, with features for scheduling and automatic sync with payroll.
- Employee Self-Service: Employees can access pay stubs, tax documents, benefits information, and update personal details through an intuitive self-service portal.
- Compliance Management: Helps businesses stay compliant with labor laws, ACA reporting, and tax regulations through automatic updates and notifications.
- Mobile App: Offers full access to payroll, benefits, and HR tools on mobile devices, allowing both employers and employees to manage tasks on the go.
- Integrations: Zenefits integrates with popular business tools like QuickBooks, Slack, Salesforce, and other payroll and accounting systems.
- Wellness Benefits: Offers wellness programs and perks that allow businesses to promote employee health and well-being.
Mobile App
Integrations
Automation
$10 to $27 per employee per month • Trial: No • Free Plan: No.
Square Payroll
Key Features
- Payroll Processing: Automates payroll for both employees and contractors, including tax filings, direct deposits, and automatic paycheck calculations.
- Tax Filing: Square Payroll handles federal, state, and local tax filings, W-2 and 1099 form generation, and ensures compliance with tax regulations.
- Employee Benefits: Offers benefits administration, including health insurance, retirement plans, and workers’ compensation, with easy integration into payroll.
- Time and Attendance Integration: Syncs with Square’s time-tracking tools, enabling automatic import of employee hours and ensuring accurate payroll calculations.
- Employee Self-Service: Provides employees access to their pay stubs, tax documents, and the ability to update personal information via a self-service portal.
- Contractor Payments: Easily manages payments to contractors and generates 1099 forms at year-end, making it a flexible solution for businesses with both employees and contractors.
- Mobile App: Employers can run payroll, manage employee hours, and handle tax filings from a mobile app, providing flexibility for businesses on the go.
- Integrations: Integrates seamlessly with Square’s POS (Point of Sale) system and other business tools, ensuring smooth payroll and HR management for retail or service-based businesses.
Mobile App
Reports
Automation
$35 per month • Trial: Yes • Free Plan: No.
Patriot Payroll
Key Features
- Payroll Processing: Patriot Payroll offers easy-to-use payroll software that handles direct deposits, paycheck calculations, and tax deductions.
- Tax Filing: It offers automatic tax filings with the Full-Service Payroll option, covering federal, state, and local payroll tax filings, along with year-end W-2 and 1099 form generation.
- Employee Portal: Employees can view their pay stubs, W-2 forms, and update personal information through a secure employee self-service portal.
- Time and Attendance: Patriot Payroll integrates with time-tracking tools, ensuring accurate recording of employee hours and syncing with payroll processing.
- Customizable Payroll: Supports customizable payroll frequencies, payment methods, and pay types, allowing flexibility for different business needs.
- Mobile-Friendly: The platform can be accessed from any mobile device or computer, enabling business owners to run payroll on the go.
- HR Add-Ons: Patriot Payroll offers HR features as add-ons, like employee onboarding, HR reporting, and managing employee records.
- Compliance Assistance: Helps ensure compliance with tax and labor laws through timely updates and automatic alerts for due dates and filing requirements.
- Reporting: Offers customizable reports for payroll, tax summaries, and employee information, allowing businesses to track finances and meet compliance needs.
Mobile App
Integartion
Reports
Automation
$17 to $37 per month • Trial: Yes • Free Plan: No.
Xero
Key Features
- Cloud-Based Accounting: Accessible from anywhere with internet access, offering real-time updates.
- Bank Reconciliation: Automatically imports and categorizes bank transactions, making reconciliation faster.
- Invoicing: Customizable invoicing templates, with automatic reminders for overdue payments.
- Expense Tracking: Allows easy tracking of business expenses, with the ability to attach receipts to transactions.
- Inventory Management: Helps track stock levels, sales, and purchases in real-time.
- Multi-Currency Support: Automatically calculates exchange rates for international transactions.
- Payroll: Integrated payroll processing with tax calculations and employee management tools.
- Financial Reporting: Provides a wide range of customizable reports including profit and loss, balance sheets, and more.
- Integration with Third-Party Apps: Connects with over 800 apps, including CRM systems, payment gateways, and more.
- Mobile App: Offers a mobile app for on-the-go access to key features like invoicing, expenses, and reports.