Category: Employees

Employees can use employee self-service app to access and modify their information on the move. It provides them the much-needed freedom downloading pay slips, applying for day offs, check PF and TDS data, leave balances, and everything else from anywhere and at any time.

Apps like Day Off are extremely useful for managing employee leaves and keeping track. It relieves HR professionals of a tremendous deal of worry and responsibility while also saving them time.

In our article, we’ve included the top 5 employee self-service apps and also included the factors to consider before choosing one.

Top 5 Employee Self-Service Apps in 2024

We’ve listed the 5 best employee self-service apps in 2024 below. All of these apps are beneficial to employees as well as HR professionals.

1. Namely

Namely is a one-stop shop for HR management while executing self-service features. Businesses can easily enhance their HR policies while keeping compliant with this platform. It is used by over 1,400 organizations throughout the world.

The program is marketed as a “people operations platform.” From this unified platform, you can easily manage all of your HR policies. Its basic features are-

• Hiring and onboarding
• Self-service and managing workflows
• Customizing tasks setting goals
• Database management and e-signature
• Monitoring performance

Namely appeals to us since the software is intended to boost employee engagement. It provides your employees with simple access to all HR information they may require through an employee portal.

The Namely app allows you to access the program from anywhere. Namely can also be used to distribute corporate news, enhance communication, and create a company directory.

There are also add-ons and extensions for benefits administration, payroll, time and attendance, and recruiting, among other things. In general, Namely is a strong match for medium businesses.

2. BerniePortal

BerniePortal provides everything you could possibly need in terms of managing your employees. It might not be as popular as most of the other self-service HR apps, but it’s in our top choices for some reasons.

BerniePortal should be your best shot in case you want to leverage technology to improve your workers’ complete lifecycle management.

BerniePortal was formed in 2008, thus they have more than a decade of HR software expertise. It has been installed in over 5,000 HR departments across all 50 states, with over 210,000 active users.

What is the purpose of BerniePortal? Let’s take a deeper look at the features of this HRIS software:

• Managing employee performances and their features of compliance
• Self-service access with mobile phones
• Customizing policies, managing time-off, tracking PTO
• Monitor productivity and engage with employees
• Monitor and custom hiring policies

You can even utilize BerniePortal to file IRS tax returns. While the program does not have payroll functions, it can work in tandem with your current payroll system.

BerniePortal has a free version that may be used for employee monitoring and recruitment.

If you want to pay on monthly basis, it’ll charge you $11 per month per employee. The charge will be $9 per month per employee if you’re taking it for a year.

3. APS

Payroll is APS’ expertise, but it’s an automated self-service app for employees. The abbreviation “APS” stands for “Automatic Payroll Systems.” But, as previously said, APS is not a separate payroll software, it is an all-in-one HR and payroll solution.

APS provides HR capabilities for recruitment and onboarding, employee self-service, performance management, payroll management, compliance, and many more.

Restaurants, healthcare, wholesalers, manufacturing, nonprofits, financial services, hospitality, and other niche industries have their own solutions. Basic features of APS are-

• Improve tax compliance via wage garnishment, timeliness, and accuracy
• Reduce your tax load and risk by automating your system
• Paycheck reconciliation cuts down on time spent processing payroll
• Automate tax filings at the federal, state, and municipal levels
• With paperless payroll processing, you can increase your efficiency and save your costs

On both the employee and administrative sides, the self-service capabilities supplied by APS are exceptional.

APS is used by over 2,000 companies in a variety of sectors. APS should be your best shot if you’re searching for an all-in-one HR and payroll solution.

The minimum monthly billable fee of APS is $250, which covers any combination of services. Any relevant taxes are not included, and your costs may rise as you make more transactions.

4. Workday

Workday is a well-known HR platform with a twist of self-service features. Every aspect of the tool revolves on money. It allows you to manage your HR operations from a single platform keeping your objectives in mind.

In a wide number of sectors, industry leaders utilize the software. Toyota, Visa, Salesforce, Charles Schwab, Adobe, CE, and Target are just a few of the well-known firms that use Workday.

Overall, Workday is quite adaptable. Talent management, employee management, expenditure management, labor and payroll management and more are all covered by the program.

Workday is a powerful tool that is yet quite simple to use. You’ll have access to features such as:

• Tools for time-tracking
• Elimination of manual tasks and increasing productivity
• Improved engagement and communication
• Self-service programs and directories for employees
• Top-notch algorithms for guiding decisions

Workday’s HR solutions are industry-specific and their use in a variety of sectors is another reason for its high ranking on our list.

Government, hospitality, manufacturing, healthcare, energy, professional services, insurance and other industries are among the sectors where Workday is being used.

Pricing of Workday is customizable based on each client’s need. However, the basic package starts with $100 per year per user.

5. Kissflow

Kissflow is one of the easy-to-use HR platforms for employee self-service. It’s a top pick for companies looking to improve their human resource management.

Among its in-built programs, employee hiring-onboarding-offboarding, leave management, attendance management, applicant tracking, etc. are all included in the program.

You’ll get features and capabilities like these with Kissflow:

• Effective employee self-service features
• Feedback and evaluation programs
• Customizable HR policies
• Top-notch employee engagement

For 10 users, Kissflow will charge $16 per month per user in the basic plan. The charge is $22 in Advanced plan, and $30 in Fully Loaded plan.

Kissflow’s disadvantage is that it is not a genuine all-in-one HR solution. It concentrates on a few areas but lacks effectiveness in others, such as payroll. Still, Kissflow has a large number of connectors, allowing you to sync it with most of your existing platforms.

Why Should You Use Employee Self-Service App?

Apps like Day Off are extremely helpful for HR professionals. As it comes with a dashboard that can be accessed by both HRM and employees, it saves a lot of time that can be used somewhere more useful.

Also, employee self-service apps allow your employees to update, amend, and manage their personal information. You may eliminate a range of mistakes and issues in the lives of your HR personnel by using this function. Employees may update their profiles on their own, minimizing the need for HR to do so.

HR doesn’t have to go under employees’ backs for every minor issue. When each employee fills up his own information rather than having one HR fill out countless forms, there are fewer chances of errors.

HR is a difficult department to run. There are hundreds of duties to handle between interviewing, onboarding, perks, and compliance.

• What to do when an employee requests a copy of a previous paystub?
• What is the best way to find out about someone’s benefits or vacation days?

It’s a pain for everyone if they don’t have the appropriate technologies. And it’s for this reason that specialist employee self-service apps has grown in popularity.

These solutions are being used by businesses of all sizes to increase productivity while also improving the employee experience.

How to Choose the Best Employee Self-Service App in 2024

There is no such thing as universal HR software. Everything has evolved to satisfy the demands of companies facing a wide range of difficulties. Some businesses require a system that allows them to find and hire hundreds of people per month. Others just want a solid payroll and benefits system.

You have a greater understanding of your company’s condition than anybody else. So, which competencies will have the greatest impact on HR and employees?

Let’s take a look at some of the most important aspects of employee self-service apps and how they may help you.

1. Effective Self-Service and HR Control

In today’s world, HR app with a self-service portal for employees is a must-have. Without having to call, email, or visit the HR department, your employees will have access to critical information through this site.

• Do you need a copy of the employee handbook?

Log in and search for it!

• Do you have any concerns regarding your benefits?

It may be found in the gateway!

• Do you need to take a day off?

It’s only a few mouse clicks away!

All of these are available 24 hours a day, seven days a week. So, if any of your employees needs to check at an old paystub on a Sunday night while at home, they don’t have to call HR at 9:00 a.m. Monday morning.

With this, your entire office will be much more productive. It will also no longer make your HR department waste time answering inquiries all day.

2. Easy Access

The self-service app that you choose should be free for your employees and easily-available. It will also be included with the top HR software.

This app may be used by employees to use the self-service capabilities listed above, but it can also be utilized by administrators.

HR functions will not be confined to a physical location. To access real-time information and execute duties from anywhere, admins and HR officials will be able to log in any time they need.

You may even use these applications to interact with your staff in some situations. They can choose to have notifications delivered directly to their devices, which is faster than email.

3. Automated Features

The fundamental principle behind using an employee self-service app is efficiency. Automating repeated activities is the most efficient method that will help your entire office.

Seek out an app that removes the need for human work. Some HR software, for example, will track and compute government filings, taxes, time-off requests, and more automatically.

Consider how much money you’ll save if you can cut these chores out for just 5-10 hours each week. The cost reductions are enormous when done on a large scale.

4. Payroll Administration

The majority of HR platforms allow you to perform payroll directly from the platform. This isn’t always a deal-breaker, it all depends on your specific requirements.

However, because HR and payroll are often linked, many organizations seek a solution for both. It’s fine if you’re pleased with your existing payroll system and don’t want to move. See if you can locate HR software that works with the payroll system you’re using.

Your employees and HR team will appreciate having everything in one location.

5. Size of the Company

Another approach to limit down your options is to seek for an app that is appropriate for the size of your company.

A company with 15 workers will not have the same HR requirements as a company with 200 workers or a company with 1,500 workers. Although it appears to be a straightforward concept, many businesses miss it.

Larger companies will have more complicated HR demands, which some technologies won’t be able to handle. Small firms, on the other hand, are unlikely to require all of the functions given by HR software.

So, make sure you choose an employee self-service app that aligns with your company’s HR needs based on the number of employees.

Conclusion

Employee self-service app like Day Off and others are beneficial to all businesses. This concept is true regardless of the size or sector of your business.

The options suggested in this article are the ideal places to begin your search. Go through the procedure outlined in this article before making a final decision.

Assess the parameters we put forth to see which sort of HR app best suits your needs. It won’t take long, and you’ll be able to guarantee that you’re selecting the best employee self-service app that will match your needs.

Although it might be a refreshing thought for you when you are about to take a long vacation from your work, it might not be the case for your colleagues. Even the management might bear the hassle of an unplanned long vacation of the employee if he or she plays a significant role in the workplace.

Every employee of an organization plays a vital role in his or her assigned work as an individual. The absence of one single block creates a void in the complete system, and the management has to fill that void by putting other team members in their work or hire part-timers in that position.

Things to Do at Work before Taking a Long Vacation

Due to the lack of a workforce, the management has to provide extra payment to the people doing the overtime for you while paying your paid time off. Therefore, it would be best if you do few things at work before taking a long vacation.

However, you can use a free vacation tracker as your time-off tracker for tracking your progress before leaving for the vacation. You can also sign in and input your vacation days on your company’s personalized Day Off app used as an employee leave tracking app.

This PTO tracking software will assist the HR manager in monitoring the absence and calculate the approximate work distribution beforehand. In this article, we have assembled few essential tips for you to make your checklist of things to do at work before taking a long vacation.

1. Prior Notice to Your Boss

Since your HR manager manages your company’s leave management, they might have to plan and settle for a replacement in your absence.  Informing your boss or manager before going on leave is necessary to maintain a good relation with your workplace senior.

It will help your manager to assign your works to other coworkers and track the leave. Check in with him or her and provide an outline of your tasks. This will help your higher-up maintain the leave management and save you from unnecessary queries and work calls during your awaited vacation.

2. Informing Colleagues

Always remember to inform your colleagues before going on a long vacation because they have to shoulder the works you might have handled on regular days. Your coworkers and team members are your work pals. So informing them about your long vacation before leaving is mandatory.

As they may have already had their tasks to complete, it would come as an extra burden on them. Therefore, knowing it beforehand would help them to be prepared for taking it and keep their hand free of other priorities for that time being. It will show your sense of responsibility and built trust among colleagues. Doing otherwise may cause mismanagement and workplace dissatisfaction.

3. Contacting Clients

Make sure to contact your clients and inform them before you take an extended vacation from work. There might be clients and customers who have a close connection with you to provide an effective service with your work. In addition, they might not feel the same comfort as other team members while dealing with the result.

Therefore, contacting them before taking a leave is essential for giving them the heads up and acquaint them with the coworker who will follow up on that project. It would make the communication work easy for your colleagues.

4. Complete the Tasks on Hand:

If you are already working on any project, make sure to complete it before leaving for your long break. Other people who will be assigned with the work may not follow up with your working style, and the quality of the work may degrade. Using a free vacation tracker to track your progress will help you to check your advancement.

These are the most crucial list of things you should do at work before taking a long vacation. We have further discussed this article to make a complete checklist, keeping some other necessary points in mind.

Purpose of Doing These Planning

There are many purposes to plan and do things at work before going on a long vacation. We have closely discussed the primary purposes of planning these things out.

1. Not Arousing Mismanagement

Not arousing mismanagement at the workplace is essential for planning the list of works to do before leaving on an extended vacation. If you do not do the part of your duty to inform relevant authorities and people associated with your work, mismanagement might occur.

The HR manager will fail to monitor the paid time off to distribute the job efficiently. It will eventually impose an excessive workload on other employees and cost the productivity of the company.

The productivity of other workers may slow down because of added workloads and imbalanced work distribution for poor leave management caused by this mismanagement. Employees face burnout due to overworking and lose productivity in the process.

2. Managing Your Work Relation

Managing the employee-to-employee relation is a great communicative asset in a workplace. For maintaining this relation between coworkers, good communication is mandatory.

Therefore, it is essential to inform your colleagues of your plan for a long vacation. Give them an approximate idea about your pending and upcoming works.

It will let them surmise the amount or type of work they would be assigned. Sharing this with your colleagues will build trust between coworkers and help to maintain a good relation with them.

3. Keep Your Work Spirit Intact After the Vacation

It is imperative to meet the deadlines of your pending works to enjoy a worry-free long vacation with your family.

Worrying about meeting the deadline right after your vacation and getting work queries on your vacation might be very unpleasant. In contrast, coming from a hassle-free vacation will keep your work spirit high after the long break.

4. For Enjoying a Comfortable Vacation

Whenever an employee is on leave, follow-ups on the employee’s attendance, leaves, and day-offs might be a great hassle if not managed properly. Due to work needs, the employer may contact the employees during the vacation. In addition, he or she might be called out for any uncertainties at work.

These things might hinder a holiday that the employee might have taken after long due. However, as an employee, you may have contributed to this poor leave management.

Therefore, do prior planning for not taking your works on your trip. Do the necessary things and submit the work outlines beforehand for enjoying a comfortable vacation on the go.

How to Execute the Planning at Work before the Long Vacation

1. Inform Your Manager

Inform your manager if you are going to take a leave before going on a long vacation. Later on, knowing it might displease your HR, and he or she can lose reliance on you for hiding it. If your company or HR manager follows a time-off app, make sure to input your vacation tab on that software.

You can use this excellent software as a service naming Day-off app to keep track of your workdays and track the date before your leave. It will make the process easier for you to notify your boss.

Input your vacation information on the employee time tracker app, and it would be easier for your manager to distribute the work between your colleagues beforehand so the workflow will remain intact.

2. Check-in with Your Team

Many business firms and companies do not follow any day-off app to track their leaves. If it is the case for your organization, make sure to inform your colleagues before going on an extended vacation.

Checking in with your colleagues and letting them know about your upcoming long vacation would ease their stress while shouldering your works. Otherwise, your coworkers might fall into hot water if they are imposed with the extra workload while having their deadline to meet and works to complete.

This will also assist you in confirming any query and seal any pending deal with their assistance. Therefore, give prior notice to your colleagues about your long presumed vacation.

3. Notify Your Clients

Notify your important clients about your long vacation from work. If some of them work with you regularly, make sure to inform them of your availability for the time being. If you are going on leave for an extended time, you can also acquaint them with other coworkers. Give them the contact information of another colleague for any emergency response. This will help you manage your clients in the workplace for the long run.

4. Prioritize Your Checklist

Make a checklist of your works to do and prioritize them to complete all of them before going on your extended trip. If you have deadlines to meet, focus more on them to finish them within time.

Use a free vacation tracker or our Day-off app to track the deadlines during your workdays and after your extended vacation. Outline your upcoming projects to advance your work gradually.

So you can return home at peace from a long vacation. Make a to-do list of your forthcoming works during the vacation to assist your boss and coworkers. Anticipate any follow-up questions upon informing them about the vacation.

5. Set an Automated Reply

Set an automated reply on your contact system to notify the stakeholders who are depending on your service. Create a concise text or audio for informing others about your vacation and mention a date or time of your availability after the vacation.

6. Clean Your Workstation

Keeping your workstation tidy creates a good impression on your work. Therefore, always remember to clean your desk before taking a leave. Before leaving for a long vacation from your work, clean out your workstation on your last day. Wipe the dust off your table, clean your trash bin, and cover your accessories with a cloth to avoid dust buildup.

7. Maintain a Tracker

Maintain a vacation tracker to keep track of your vacation days. You can use the Day-Off tracker app. It will allow you to set a particular section for tracking your workdays. In addition, this time off app will let you check your progress on the PTO tracking software to meet your deadlines.

With growing industries and the size of enterprises, the requirement of a faster data collection process, including employee budget, leave management, paid time offs, etc., has increased. Keeping track of a hefty load of employees and registering their leave information in a manual or paper-based process is a hectic course for your manager.

A modern-day innovation of this ‘Software as a Service’ known as SAAS platforms provides great assistance in these cases. Our Day-Off software works as a great leave tracker to ensure your leave records’ accuracy and helps you maintain transparency as an employee.

There are many benefits of software-based leave trackers over the ancient paper forms. It provides a minimal effort cloud-based system with an easy user interface. Our Day-Off app is easy to use and easily accessible to users. You can use this PTO tracking software from anywhere and any device option.

You can also use them on your Android, iOS, and personal computer. The website or app allows a precise and one-stop location for tracking the leaves. Moreover, the dashboard on this PTO tracker informs your boss and colleagues about the long vacation.  

Final Thoughts

Informing your colleagues and boss, completing any scheduled tasks, and notifying your clients are the main things you should consider and do at work before taking a long vacation. Doing these works will show your workmanship and respect towards your higher-ups and colleagues at your workplace.

You can make a checklist of your work and vacation days on our Day-off app. This will be great assistance as a free vacation tracker on managing your tasks smoothly. This process works as an all-in-one employee leave tracker to ensure effective leave management within a short time and helps you do things at work before the long vacation.