How to Call Out of Work Professionally and Responsibly

1. What if my boss doesn’t answer when I try to call out?

If your workplace requires a phone call but your boss doesn’t answer, try the following:

• Leave a professional voicemail explaining your absence.
• Follow up with a text or email to ensure they receive the message.
• If your workplace has HR or a backup contact, notify them instead.

✅ Example voicemail:
Hi [Manager’s Name], this is [Your Name]. I wanted to let you know that I won’t be able to come in today due to [reason]. I wanted to notify you as early as possible. Please let me know if you need anything from me. Thank you.

2. What if my employer refuses to let me take the day off?

Most employers understand that absences are sometimes unavoidable. However, if your boss denies your request, consider:

• Explaining the urgency of your situation.
• Checking company policies—many workplaces cannot legally prevent you from taking sick leave or emergency leave.
• Offering a solution, such as working remotely (if possible) or shifting your responsibilities.

If your employer still refuses and your absence is necessary, you may have to take the day off regardless and deal with any consequences later.

3. How many times can I call out before it becomes a problem?

This depends on your company’s policy.

• If you call out once in a while for legitimate reasons, it’s unlikely to be an issue.
• However, frequent absences (especially last-minute call-outs) may lead to disciplinary action.
• Some companies have a point system where too many absences result in warnings or termination.

✅ Tip: If you need multiple days off due to ongoing issues (chronic illness, family crisis, etc.), talk to HR about FMLA (Family and Medical Leave Act) or other leave options.

4. Can I call out if I just don’t feel like working?

While everyone has days when they feel unmotivated, calling out without a valid reason can harm your reputation and job security. Instead of skipping work:

• Take a mental health day if needed (but don’t make it a habit).
• Use PTO or vacation time if available.
• Push through if possible and plan a break for another day.

❌ Avoid making up excuses, as it could backfire if your boss finds out.

5. Should I fake being sick if I just want a day off?

Lying about being sick is not recommended because:

• Your employer may ask for a doctor’s note if you’re out multiple days.
• If you get caught in a lie, it can damage your credibility and trust at work.
• If you suddenly “recover” and post on social media, your employer or coworkers may see and question your honesty.

✅ Better option: If you need a break, request a personal day instead of faking an illness.

6. What if I call out and then feel better later in the day? Can I go in?

This depends on your company’s policy. Some workplaces allow you to come in if you start feeling better, while others prefer that you stay home for the full day once you’ve called out.

✅ Best practice: If you improve and feel up to working, ask your manager if they’d like you to come in before just showing up.

7. What if I have to call out frequently due to a chronic illness?

If you have a medical condition that causes frequent absences, consider:

• Notifying HR about your condition so they’re aware of your situation.
• Asking about accommodations, such as remote work or flexible hours.
• Applying for FMLA (if eligible), which protects your job if you need extended medical leave.

✅ Tip: Keeping open communication with your employer can help prevent misunderstandings about your absences.

8. Can I call out for a job interview?

While it’s common to look for new jobs while still employed, it’s best to:

• Schedule interviews outside of work hours when possible.
• Use PTO or request a personal day instead of calling out “sick.”
• Avoid lying—if you get caught, it could harm your professional reputation.

✅ Alternative: If you can’t take time off, ask if the employer can do a virtual or after-hours interview.

9. Can my employer ask for proof when I call out sick?

Yes, in many cases. Some companies require a doctor’s note if you’re out for multiple days. Employers may also request documentation for jury duty, bereavement leave, or medical leave.

✅ Tip: If you anticipate needing a doctor’s note, visit a clinic or telehealth service to get documentation.

10. Can I call out of work if I overslept?

Oversleeping happens, but it’s best to:

• Call your manager as soon as possible and let them know you’ll be late.
• Apologize for the inconvenience and make up for lost time if needed.
• Avoid making it a habit, as repeated tardiness can lead to disciplinary action.

✅ Example call-in message:
Hi [Manager’s Name], I overslept this morning and will be in by [estimated time]. I apologize for the delay and will make sure to catch up on anything I missed.

11. Can I be fired for calling out too much?

Yes, if your absences violate company policy.

• Many companies have an attendance policy that tracks how often employees call out.
• If you call out frequently without a valid reason, you may receive warnings, suspension, or even termination.
• If your absences are due to a medical condition or family emergency, talk to HR about legal protections like FMLA or ADA accommodations.

✅ Tip: If you’re struggling with frequent absences, communicate with your employer rather than waiting until it becomes a problem.

12. What if I feel guilty about calling out?

Many people feel guilty about taking time off, but remember:

• You’re entitled to take care of yourself—whether physically, mentally, or emotionally.
• Your employer expects occasional absences and likely has a plan for covering work.
• Burnout and exhaustion lead to lower productivity—taking time off when needed helps you perform better in the long run.

✅ Tip: As long as you call out professionally and responsibly, you have nothing to feel guilty about.