You can easily create your company account,

• Open Day Off,
• Click “create your team”,
• Add your email,
• Company’s name,
• HR name,
• Choose the country,
• Time Zone and password
• Then press “sign up”.  

Afterward, you can set the company working days, the year starting month, Date format, add leave types then start adding employees. Your account is now ready! 

Go to Company Settings, add or edit leave types and policies, configure working days, and set balance reset rules.

From the Employees section,

• Click Add Employee,
• Fill in their details,
• Assign teams/policies/approvers,
• Then send the invite

Or you can import employees by downloading blank excel file, add all your employees info in the sheet template, attach the file then upload and all your employees will be added on one time step. 

To join your team, the HR manager in your team must send you an invitation to join, you will receive an invitation email with temp code, open the app, choose “Log in”, enter your email and press continue, you will be asked to enter the received access code, then set password page will be opened. Then you can complete your profile data such as your picture and phone number, just save your data, and you can now send leaves requests easily. 

Go to the employees’ list, click on the required employee’s name where their profile will be viewed. You can view the employee’s info, requests, balance, team, holidays and work schedule. You can also add day off or comp off on behalf of the employee, reset their password or delete them. 

To edit an employee’s earned balance, go to the Employees section, open the required employee’s profile and go to the “Balance” tab, click the edit icon next to the required leave type to add an adjustment. Or toggle the “Customize employee’s balance” button to customize the main amount. 

Yes, open their profile, go to Policy, choose the policy, review changes, and confirm. 

Yes, you can add multi admins for the company, From the employees’ section, select the required new admins, click on bulk action, click on assign to role, choose the admin’s role then click confirm. You can also select the role while adding the users. 

An employee can be part of several companies with the same email, even in various roles. They can switch between these companies by clicking on their profile picture, which will display the different accounts available to them. 

Day Off supports two step approvals for the same employee, and you can add multi approvers for each step so any of them can approve the request.

Yes, on the Pro plan, you can create teams to organize employees and assign multi approvers for each team.

As an admin, just go to the employee’s profile, go to “Requests” tab and do the following: 

• Click on the edit icon near the required request. 
• You will be able to edit the request’s leave type as well as the start and end date of the request
• Finally, click onsubmitand the request will be edited successfully. 

As an admin, just go to the employees’ profile, go to requests and do the following: 

• Web Dashboard: click the delete button next to the required leave request. 
• Android device: you can delete the request by long pressing on it then press the delete button. 
• IOS device: you can delete by swiping the request to be deleted, then click the delete button. 

To submit a leave request, click on request day off, choose the required leave type, start date, and end date, select the half day option if required then click “Submit Leave” and your request will be sent to your manager to be reviewed. 

To request a half day off just choose the desired date and check the “half day” checkbox besides, then submit your request as usual. 

You can edit the pending leave requests in case you change your mind.  
Editing approved requests can be edited by sending an editing request for the accepted request and after your managers’ approval it will be edited. 

You can delete the pending leave requests in case you change your mind.  
Deleting approved requests can be deleted by sending a deleting request for the accepted request and after your managers’ approval it will be deleted. 

To view the status of your pending requests, go to Dashboard page you can find your request in the right side, click on view details and check If it’s status whether it’s pending for first or second approval, the request will appear in “my requests” section when it’s accepted/rejected status. 

You can view your leaves history by going to Dashboard page then click on “My requests” on the right side. 

The leave balance is automatically reset based on your configured settings. It can reset either at the selected month defined in the balance reset settings or on each employee’s joining date’s anniversary, depending on how you set it up.

Yes, it is available in the Pro version in the “Leave types” section, where you can add a new leave type or update an existing one and set the unit to be in hours instead of days. 

Yes, it is available in the Pro version in the “Leave types” section, where you can add a new leave type or existing and set the balance cycle to monthly. 

You can’t delete a leave type that has been used by employees, but you still can deactivate any leave type, and this will not appear for any employee, but it will appear in historical data and reports. 

The leave balance is automatically reset based on your configured settings. It can reset either on the first day of the selected month defined in the “Balance reset” settings or on each employee’s joining date/ anniversary date. 

You can view your balance by going to Dashboard page then click on “My requests” on the right side. 

Compensation Off is used to request extra balance to be added to your existing balance. For example, if you worked on a weekend or on an official holiday, you can request compensation balance for the overtime you worked as an extra day to use for later, but this must be allowed in your company. 

Day Off supports two step approvals for the same employee, and you can add multi approvers for each step. 

Yes, On the Pro plan, you can create teams to organize employees and assign a manager for each team.

If the approvers didn’t respond to a pending request of an employee, as an admin, you can open the request details click the gear icon on the top right corner and use the “Force accept” and “Force reject” actions. 

A leave policy defines which leave types are active, their balances, accruals, restrictions, carryovers, negative balances, and more. 

Go to the leave policy settings, then click “Add new leave policy”, activate the required leave types, set their balances and you have options to allow half day, allow compensation, auto approve, require document, allow negative balance, set accruals and carryovers. 

Yes, you can have a leave type with unlimited balance. Just go to the “Leave policies” in the company settings where you can edit the leave type and you will find the unlimited balance option. 

It means to allow employees to request extra balance to be added to their available amount. The extra balance is compensation for working overtime or on a holiday, and they can use this balance later as time off whenever they want.  

You can allow a half day option for a leave type by going to the leave policies in the company settings and edit the required leave type, go to additional rules, allow the half day option and click save.  

Yes, you can allow leave requests to be auto approved by going to the leave policies in the company settings and edit the required leave type, go to additional rules, and enable the “Auto approve requests” option. 

Yes, you can negative balance use by going to the leave policies in the company settings and edit the required leave type, go to additional rules, and enable the “Allow negative balance”, set the negative balance limit and save.  

This setting defines how long an employee must wait after their hiring date before they can use their leave balance. Once the specified period has passed, the leave balance becomes available for use. 

Go to the required leave policy in the company settings then edit the leave type,  go to “Accruals” tab, toggle on the accruals option and set your accrual type and accrual day. 

Go to the required leave policy in the company settings then edit the required leave type, go to the “Carryover” tab, toggle on the carryover option and set the max. Carryover amount and the expiry date. 

You can go to the used leave policy and go to the edit page and simply toggle off the leave type you want to disable, or you can go to the leave types of settings where you can disable it in all leave policies.

Admins can create different work schedules depending on how employees work.

To create a work schedule:

• Go to your company Settings.
• Open Work Schedules.
• Choose the type of schedule you want to create.
• Configure the working days and hours.
• Save the schedule.
• Assign it to the required employees.

Day Off supports four work schedule types:

• Fixed Days
• Fixed Hours
• Flexible Hours
• Rotating Shifts

Each work schedule is designed for a different way of organizing employee working time.

• Fixed Days: Define the days employees normally work, such as Monday through Friday.
• Fixed Hours: Define specific starting and ending hours for each working day.
• Flexible Hours: Allow employees to work more flexible starting and ending times while following their required working hours.
• Rotating Shifts: Create different shifts that can rotate between employees according to their schedule.

This allows companies to select the schedule structure that best reflects how each team works.

Yes. Day Off allows admins to split a working day into separate working periods when using Fixed Hours or Rotating Shifts.

For example, an employee could work:

• First shift: 9:00 AM to 1:00 PM
• Second shift: 3:00 PM to 7:00 PM

This is useful for companies that use split shifts or employees whose working hours are divided during the same day.

Work schedules provide the expected working hours that Day Off can compare with employees’ actual tracked time.

When employees use Time Tracking, Attendance Review can compare their schedule with their recorded attendance and show information such as:

• Scheduled hours
• Actual clock-in
• Actual clock-out
• Late arrival
• Early departure
• Breaks
• Time off
• Net working hours
• Overtime
• Attendance status

This gives admins a clear view of whether employees completed their expected working hours and helps identify attendance exceptions more easily.

Yes. When a leave type uses hours as the balance unit, the company needs to use one of the advanced work schedules.

The advanced schedules are:

• Fixed Hours
• Flexible Hours
• Rotating Shifts

These schedules tell Day Off exactly how many hours an employee is expected to work each day.

For example, if an employee requests several days off:

• Day Off checks the employee’s working schedule for each selected day.
• It identifies the exact number of scheduled working hours.
• It calculates the total leave hours automatically.
• The correct number of hours is deducted from the employee’s leave balance.

This also allows employees to select multiple days within the same leave request, even when their scheduled hours are different from one day to another.

Go to the “Locations and holidays” in the company settings, then click “Add new location” and name your new location. Choose the time zone, assign the location’s default policy, and choose the preferred date format. After you save your location, you can import official holidays from Google calendar or add them manually. 

From the settings section, go to “Locations and holidays”, edit the location, go to the “Official holidays” tab, you can import your country’s official holidays from Google Calendar or add a holiday manually. And whenever you want to delete any existing holiday, click on the delete icon next to the required holiday or click on the checkboxes to bulk delete holidays.  

To view official holidays, click on official holidays on the left side. 

Click on the profile icon on the admin side, go to the “Company profile” option, where you can update the company name, company picture or logo, email address, and country. 

You can choose which notifications you receive.

To change them:

• Click your profile picture in the top-right corner and choose Manage notifications.
• Under Leave Request Notifications, turn Emails, Push notifications, or In-app notifications on or off.
• Under Announcements, turn Company announcements on or off.

These settings only change what you receive. They don’t affect anyone else.

Learn more: Where to manage your notification settings

Click on the profile icon on the admin side, find the “Billing” option, where you can manage your subscription, add payment methods, edit billing info, or check your invoices. 

Pro + Time Tracker includes everything in the Pro plan, plus time tracking:

• Clock in / Clock out mode
• Task tracking mode
• Projects, Tasks & Clients
• Detailed and Summary reports
• Attendance review

It costs $3 per seat per month, with a minimum of $30 per month. Paying yearly saves 17%.

Learn more: What the Pro + Time Tracker plan includes

Both plans include all of Day Off’s leave management features. Pro + Time Tracker adds time tracking: Clock in / Clock out and Task tracking modes, Projects, Tasks & Clients, time reports, and Attendance review.

Pro costs $2 per seat per month (minimum $20 per month). Pro + Time Tracker costs $3 per seat per month (minimum $30 per month).

Learn more: Pro vs. Pro + Time Tracker

To upgrade:

• Click your profile picture in the top-right corner and select Billing.
• Click Update plan and select Pro + Time Tracker.
• Check your number of seats and choose monthly or yearly billing.
• Click Update subscription.

If you upgrade in the middle of a billing cycle, you’re charged a prorated amount for the rest of it. Then choose your tracking mode to start using time tracking.

Learn more: How to upgrade to Pro + Time Tracker

Click on the profile icon on the admin side, go to the “Company profile” option, scroll down and click “Delete company account”. 

All your data will remain the same until you pay your invoice, but your account will be suspended.

Once an admin deletes the company account, all of the added users’ accounts are deleted as well. The deleted company account can be restored within one month of deletion. After one month the data will be deleted permanently from our database. If you want immediate deletion, you can reach out to us.  

Admins choose how employees record their working time, depending on whether they only need attendance tracking or need to track time by project and task.

To set it up:

• Go to Settings & integrations > Settings and open the Time tracker configuration tab.
• Click the General card.
• Choose one of the following:
  • Clock In / Clock Out: employees start and end their working day, with breaks.
  • Task Tracker: employees track their time against projects and tasks.
• Click Save.

The setting applies to the whole company. On the same page, you can also choose whether employees can edit their time, who can see timesheets, and whether timesheets need approval.

Learn more: How to switch between Clock in / Clock out and Task tracker

• Clock in / Clock out: employees record when they start and finish work, with breaks. No project or task is needed. Best when you only need to know when people work.
• Task tracker: employees pick a project, and optionally a task, then start a timer. Best when you need to see where time goes, for example on client work.

The mode applies to the whole company. You can switch at any time in Settings & integrations > Settings > Time tracker configuration > General by selecting the other mode and clicking Save. Entries already tracked stay in your reports.

Learn more: The two time-logging modes explained

Not at the moment. Time tracking, including the Tracker, Timesheets, reports, and Attendance review, is available on the Day Off web app. Time tracking is part of the Pro + Time Tracker plan.

If your company uses Clock in / Clock out, you record the start and end of your working day in Day Off.

To clock in:

• Click Start time! in the left sidebar, or go to Time > Tracker.
• Clock in when you start working.

During the day, click Break when you take a break and End break when you’re back.

To clock out:

• Click Clock out when you finish working.

Day Off records your working time for the day, with breaks taken off. Clocked out by mistake? Click Cancel clock out to continue your day.

Learn more: How breaks work on your timesheet

While you’re clocked in, go to Time > Tracker and click Break. Your worked time stops counting. Click End break when you’re back. You can take as many breaks as you need.

Breaks are taken off your worked time. For example, 9:00 to 17:00 with a 30-minute break gives 7h 30m. On your timesheet, the Breaks row shows the break as a negative figure, such as -0h 30m.

Breaks are part of Clock in / Clock out mode. In Task tracker mode, stop the timer when you take a break.

Learn more: How breaks work on your timesheet

• Go to Time > Tracker.
• Click Cancel clock out.
• Click Yes to confirm.

Your day continues. The time between clocking out and continuing counts as a break. You can’t do this after you’ve submitted that day’s timesheet. In that case, ask your approver to correct the time.

Learn more: How to continue your day

Yes, if your admin has chosen Can edit time and you haven’t submitted that day yet.

• Go to Time > Tracker and find the day.
• Change the clock-in or clock-out time.
• Save. The day’s total updates.

If the new time overlaps another entry, Day Off warns you before saving. If editing isn’t allowed or the day is already submitted, ask your approver or admin to correct it.

Learn more: How to change your clock-in or clock-out time

If your company uses Task tracker, you track time against the work you’re doing.

• Click Start time! in the left sidebar, or go to Time > Tracker.
• Select the project you’re working on.
• Select a task, if needed.
• Click Start timer.

When you finish or move to other work, click Stop. The entry is saved to your History, and you can start a new timer for the next task.

Learn more: How to start tracking time on a task

While the timer is running, the Start timer button changes to Stop. Click Stop to end the timer. The entry is saved straight away and appears in your History list, where you can add a description, edit it, or delete it.

If you switch to different work, stop the current timer and start a new one.

Learn more: How to stop the timer

Go to Time > Tracker. The History section under the timer lists your own entries. Use the date field above the list to choose a period, such as This week, Last month, or a Custom Range.

For totals, open Time > Timesheets and click your name to see your time day by day.

Learn more: How to view your time history

The Select project list only shows active projects you’ve been added to as a member. If a project is missing:

• Ask your admin to add you to the project from its Members tab in Time > Projects and tasks.
• Check whether the project was deactivated. Inactive projects don’t appear in the Tracker.
• Check the spelling when you search.

Learn more: Why a project is missing from your list

In Time > Tracker, choose a project, then open Select task to see that project’s tasks. If the task you need isn’t there, click + Add task at the bottom of the list.

If your role has the Projects and tasks permission, you can also open Time > Projects and tasks to see each of your projects and its full task list.

Learn more: How to see what tasks you’ve been assigned

You can add missing time yourself if your admin allows it with the Can edit time setting, and only before you submit the timesheet.

• Clock in / Clock out: go to Time > Tracker, add a new entry for the day, and enter your start time, end time, and breaks.
• Task tracker: choose the project and task, start and stop the timer, use the calendar icon to move the entry to the right day, then edit its start and end time.

If your company doesn’t allow editing, ask your admin to add the time for you.

Learn more: How to add missing time or edit an entry

Clients help you organize projects and tracked time by the customers your team works with.

To add a client:

• Go to Settings & integrations > Settings and open the Time tracker configuration tab.
• Click the Clients card.
• Add a new client and enter the client name, currency, and hourly rate.
• Save the client.

You can then link projects to that client for easier reporting and billing.

• Go to Settings & integrations > Settings > Time tracker configuration and click the Clients card.
• Click the three-dot menu in the Actions column next to the client.
• Choose Edit, Deactivate, or Delete.

Deactivating hides the client from your active list but keeps it and its history. Deleting removes it permanently and can’t be undone, so deactivate if you’re unsure.

Learn more: How to edit, deactivate, or delete a client

Projects let employees record their working time against specific work or client activities.

To create a project:

• Go to Time > Projects and tasks.
• Click the button to add a new project.
• Enter the Project name and Project code (both required), and select a Client if needed.
• Under Time & billing, choose whether the project is billable and whether members can log time without selecting a task.
• Add the project’s admins and employees.
• Click Create project.

Only the employees added to the project can select it when they track time.

Learn more: How to create a new project

It controls whether employees must pick a task when they log time to a project.

• On (default): employees can log time to the project without selecting a task.
• Off: employees have to select a task under that project before they can log time.

You’ll find it under Time & billing when you create or edit a project in Time > Projects and tasks.

Learn more: How to create a new project

To mark a project as billable:

• Go to Time > Projects and tasks.
• Create a new project, or open an existing one to edit it.
• Under Time & billing, turn on Billable project.
• Save.

Time logged to that project is marked as billable and shows a billable icon in the Detailed report, so you can include it in client invoices.

Learn more: What the Billable icon means

• Go to Time > Projects and tasks and open the project.
• Open the Members tab.
• Click Assign members and select the employees.

Members see the project in the Tracker’s Select project list straight away. You can also add the project’s admins and employees when you create it.

• Go to Time > Projects and tasks.
• Click the three-dot menu in the Actions column next to the project.
• Choose Edit, Deactivate, or Delete.

A deactivated project keeps all its time and history but no longer appears in the Tracker. Select Activate to bring it back. Deleting can’t be undone, so deactivate finished projects instead.

Learn more: How to find, edit, deactivate, or delete a project

Tasks are created inside a project and can be assigned to specific employees.

To add a task:

• Go to Time > Projects and tasks and open the project.
• Open the Tasks tab.
• Click Add task (or Add first task if the project has none yet).
• Enter the Task name, and optionally choose an Assignee and an Estimate (Hrs).
• Save the task.

The task then appears in the Select task list in the Tracker for that project. People with the Projects and tasks permission can also add tasks to the projects they’re assigned to.

Learn more: How to create a new task

Open the project in Time > Projects and tasks. The Time logged card shows the hours logged against the project’s estimate. The estimate is the total of its tasks’ Estimate (Hrs).

Attendance review compares employees’ actual tracked time with their work schedules.

• Go to Time > Attendance review.
• Choose the date range.
• Filter by employee, team, or location if needed.

For each day, you see the scheduled hours, clock-in and clock-out times, late in, early out, breaks, time off, net working hours, overtime, and status. This makes attendance exceptions easy to spot from one screen.

Learn more: How to filter attendance

Yes. In Settings & integrations > Security > Permissions, open the manager’s permission group and set Attendance review to one of these options:

• Subordinates: only the people who report to them.
• Team: one team you choose.
• Location: one location you choose.
• All Company: everyone.

Click Save, then make sure the manager is assigned to that permission group.

Learn more: How to limit Attendance review to a team or location

Yes. In Settings & integrations > Security > Permissions, each permission group has six time tracker permissions:

• Time tracker: track time and use Timesheets.
• Projects and tasks: manage tasks in assigned projects.
• Manage projects: create, edit, and delete projects and their members.
• Time tracker settings: manage the time tracker configuration and clients.
• Time tracker reports: view and export time reports.
• Attendance review: view attendance for All Company, a Location, a Team, or Subordinates.

This lets you give managers and other users access based on their responsibilities.

Learn more: Time tracker permissions explained

• Projects and tasks: view assigned projects and manage their tasks: create, edit, delete, and finish tasks, and assign people to them.
• Manage projects: create, edit, activate, deactivate, and delete projects, and manage their members.

Give team leads Projects and tasks, and project managers both.

Learn more: Projects and tasks vs. Manage projects

Admins, and anyone whose permission group has Time tracker settings set to Allow. It covers the tracking mode, time editing, time visibility, approval, the approval workflow, and clients. These settings apply to the whole company, so give this permission to a few people only.

Learn more: Who can change time tracker settings and clients

Admins decide whether submitted time needs to be approved.

To change it:

• Go to Settings & integrations > Settings > Time tracker configuration > General.
• Under Required time approval, switch the Require approval toggle on or off.
• Under Approval workflow, choose who approves: First approver only, Second approver only, or Any.
• Click Save.

When approval is on, employees submit their timesheets and approvers approve or reject them. When it’s off, there is no submission step, but employees, admins, and approvers can still view the timesheets.

Learn more: How to set up timesheet approval, editing, and visibility

Admins choose this for the whole company.

To set it:

• Go to Settings & integrations > Settings > Time tracker configuration > General.
• Under Time editing, choose Can edit time or Can’t edit time.
• Click Save.

With Can edit time, employees can correct their entries and add missing time. With Can’t edit time, entries come only from clocking in and out or from the timer. Either way, employees can’t change time after they submit it.

Learn more: How to set up timesheet approval, editing, and visibility

The Time visibility setting decides which employees each person sees on the Timesheets page. You can choose Employee & subordinates, Team members, Locations, or All company.

You’ll find it in Settings & integrations > Settings > Time tracker configuration > General. Being able to see a timesheet doesn’t mean you can approve it. Approval follows the Approval workflow.

Learn more: Who can see timesheets in Day Off?

If your company requires approval, you submit your tracked time so your approver can review it.

To submit your timesheet:

• Clock out or stop your timer first.
• Go to Time > Tracker, or open Time > Timesheets and click your name.
• Choose the period in the date field, for example This week.
• Click Submit timesheet and confirm.

The submitted days change from Draft to Pending. Once submitted, you can’t change them. If you don’t see a Submit timesheet button, your company has turned approval off and your time is recorded automatically.

Learn more: How to submit your timesheet

• Draft: tracked but not submitted yet.
• Pending: submitted and waiting for your approver. Pending days are highlighted in yellow.
• Approved: your approver accepted it.
• Rejected: your approver sent it back with a reason.

Learn more: Timesheet statuses and common questions

• The selected period has no tracked time yet.
• Everything in the period is already Pending or Approved.
• A different week is selected in the date field.
• Your company doesn’t require approval, so there’s nothing to submit.

If an older period still needs submitting, a yellow banner says it’s not submitted yet. Click Review now to open those days.

Learn more: Why the Submit timesheet button is greyed out

The approvers set on your profile. Your admin decides whether timesheets go to your first approver, your second approver, or either one. If you’re not sure who they are, ask your admin.

Your time stays as Draft and isn’t sent for approval. Day Off shows a yellow “not submitted yet” banner as a reminder. Click Review now to submit those days. If your company doesn’t require approval, you don’t need to submit at all.

No. Once you submit, the time is locked for you. Ask your approver to correct the time or reject it so it can be fixed.

You’ve already submitted today’s timesheet. A submitted day is locked, so Start timer and Cancel clock out are disabled. Clock out before you submit to avoid this. If you need more time added, ask your approver.

Open Time > Tracker or your timesheet and read the reason your approver gave. Submitted time is locked for you, so contact your approver. They can correct the entry for you, or undo the rejection so the timesheet goes back to Pending.

Learn more: What to do when your timesheet is rejected

Approvers can review and decide on submitted timesheets from one page.

To approve or reject:

• Go to Time > Timesheets. A number badge shows how many are waiting.
• Click Review now to see only the timesheets awaiting your approval.
• Click an employee’s name to check their time.
• Tick the employees and click Approve all, or Reject all and enter a reason.

The employee sees the rejection reason, so they know what to fix. Who can approve depends on the Approval workflow: the employee’s first approver, second approver, or either one.

Learn more: How to approve, reject, or undo timesheets

When timesheets need your decision, a number badge appears next to Time > Timesheets in the menu, and a banner on the Timesheets page shows how many are pending. Click Review now to see only the timesheets awaiting your approval.

Learn more: How to find timesheets waiting for your approval

Yes. If a timesheet was approved or rejected by mistake, the approver can undo the decision. The timesheet goes back to Pending, ready to be reviewed again.

Learn more: How to approve, reject, or undo timesheets

Yes. Admins can add or correct an employee’s time, for example when someone forgot to clock in or logged time on the wrong day.

To edit an employee’s time:

• Go to Time > Timesheets and click the employee’s name.
• Go to the week you need and click the day to change.
• In Clock in / Clock out mode, enter the start time, end time, and break. In Task tracker mode, select the project and task and enter the start and end time.
• Save.

After a timesheet is submitted, it’s locked for the employee, but the approver can still correct it.

Learn more: Can I edit an employee’s time?

Changes apply straight away. For example, if you change the approval workflow, timesheets that are already pending move to the new approver.

Learn more: How to set up timesheet approval, editing, and visibility

• Use the date field to pick a period, such as This Week or Last Month, or a Custom Range.
• Use the Name, Team, and Location filters, then click Filter. Click Reset to clear them.
• Turn Show unsubmitted time on to include Draft time, or off to see only submitted time.

Learn more: How to read the Timesheets page and use its filters

• Go to Time > Timesheets and click the employee’s name. Employees can open their own timesheet the same way.
• Choose the period in the date field.
• Open the three-dot menu next to the date field and choose Print or Export excel.

Print opens a print-ready view you can also save as a PDF. Export excel downloads the timesheet as a spreadsheet.

Learn more: How to print or export a timesheet

Time tracking reports show how your team’s working time is spent.

To view reports:

• Go to Time > Reports.
• Choose the Detailed report to see every time entry, or the Summary report to see totals and a chart.
• Pick the date range, for example This Week or Last Month.
• Filter by employee, client, project, task, team, location, or description.

You can also print the report or export it to Excel.

Learn more: Time tracking reports in Day Off

• Detailed: one row for every time entry, with description, project, task, employee, date, start and end time, duration, and billable status. Use it to check individual entries or bill clients line by line.
• Summary: totals for the period, with a daily chart, the number of employees, total time, and a table grouped by project, client, employee, or other fields.

Both use the same filters and date range, and both can be printed or exported to Excel.

Learn more: Detailed vs. Summary reports

• Reports: totals and analysis, such as hours per client or project last month.
• Attendance review: clock-in and clock-out times against schedules, such as who came in late this week.
• Timesheets: weekly review and approval, such as whose hours still need approving.

Learn more: Reports vs. Attendance review vs. Timesheets

Yes. In Time > Reports, select your name in the Name filter and click Filter. Everything on the page then shows only your hours, and the export includes only your entries. For a quick look at recent work, use the History list in Time > Tracker. Report access depends on your role.

Learn more: How to see your own time report

• Go to Time > Reports and open Summary.
• Choose This Month in the date field.
• Select the employee in the Name filter and click Filter.

Total time shows their hours for the month. For clock-in times, breaks, and overtime against their schedule, use Time > Attendance review.

Learn more: How to check an employee’s hours this month

To see the total hours:

• Go to Time > Reports and open the Summary report.
• Choose the date range.
• Use Group by to group the hours by project, or filter by Client.

The Summary report shows the total time for each group, and you can export it to Excel.

Learn more: How to see total hours per project or client

• Go to Time > Reports and open Detailed.
• Set the date range to the billing period.
• Select the client in the Client filter and click Filter.
• Check the Billable column, then click Export excel.

In the spreadsheet, total the billable rows and multiply by the client’s hourly rate, which is set on the client in Settings & integrations > Settings > Time tracker configuration > Clients.

Learn more: How to calculate billable hours for a client

In Clock in / Clock out mode, employees only record when they start and finish work, so there’s no project, task, or client to show. You still see hours per employee and per day. To track hours per project, switch to Task tracker mode.

Learn more: Why clock-in hours have no project

Admins, and anyone whose permission group has Time tracker reports set to Allow. This permission covers the whole company. To let a manager see only their team’s attendance, use the Attendance review permission with the Team, Location, or Subordinates option.

Learn more: Who can see time tracking reports

Yes.

• Reports: in Time > Reports, set the filters and date range, then click Export excel or Print.
• Timesheets: open an employee’s timesheet and use the three-dot menu to choose Export excel or Print.
• Attendance review: open Time > Attendance review, choose the period, and use the export option.

Exports follow your current filters and date range, so you can use them for payroll, client billing, or record keeping.