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Day Off

Advice and answers from the Day Off Team
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1.2.2.1. Leave Type Settings

For each policy, you can customize the leave types settings in it as follows.

1. Go to “Settings”, then “Leave policies.”
2. Edit the required policy from your list of policies or add a new one.
3. From the listed leave types, edit the required one, then the leave type settings popup will open.

You will find different options to set for the leave type as follows:

Set the Leave Types Balance

The leave type unit and cycle were predefined when the leave type was first added. The leave balance can be a specific amount or an infinite amount.

1. Select the “Has balance” option to set a specific amount.
2. Select the “Has no balance” option to set an infinite amount.

Extra Options

You will find the following extra options that you can use for the leave type

1. Allow half days: enables employees to request half days off instead of a full day

2. Allow compensation: this option enables employees to request extra balance as compensation for working overtime or on official holiday for example.

3. Auto-approve requests: this option will make any requests for this leave type automatically approved. Admins and approvers still receive notifications and emails whenever a request is submitted.

4. Allow negative balance: this option enables employees to request time off even if they don’t have enough balance.

5. Requires document: any requests for the leave type will require a document to be attached with the request, e.g.: attaching a medical report with sick leave requests.

Accruals Settings

You can set accruals to be Weekly, Biweekly, or Monthly accrual rates.

1. Weekly accrual rate

When selecting the accrual type as Weekly, you can set on which day of the week you want the employees to get the balance, and the amount of balance added for the leave type will be divided by 52 weeks, accrued every week.

2. Biweekly accrual rate

When selecting the accrual type as Biweekly, you can set on which day of the week you want the employees to get the balance, and the amount of balance added for the leave type will be divided by 26 weeks, accrued every two weeks.

3. Monthly accrual rate

When selecting the accrual type as Monthly, you can set on which day of the month you want the employees to get the balance, and the amount of balance added for the leave type will be divided by 12 months, accrued every month on the selected date.

Carryover Settings

You can enable the carryover settings for the remaining balance from previous the previous year to be carried over to the following year

1. Amount

1. Unlimited: you can set the carried-over amount to be unlimited, so all the remaining balance will be carried over to the next year without any restrictions.

2. Limited: you can set a maximum amount to be carried over.
e.g.: set the maximum amount to 5 days, so if an employee has 10 days remaining, only 5 days will be carried over.

2. Expiry

1. Doesn’t expire: the carried-over balance can be used throughout the whole year; the employee is able to use the carried over amount any time during the new working year.

2. Expires: you can set the carried-over balance to expire after a specified number of days starting from the balance reset date of each employee.

e.g.: The expiration date is after 50 days do if those 50 days passed without the employee using his carried over days/hours they will be expired, he will not be able to use them anymore.

After you finish setting up all of the leave types in the policy, click “Save” or “Update” to save the changes.

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