Category: Holidays

  • Idaho Leave Laws And Holidays 2025

    Idaho Leave Laws And Holidays 2025

    When it comes to Idaho Leave Laws and holiday policies, understanding the specific state laws is essential for both employers and employees to ensure compliance and benefit maximization. Idaho’s leave laws encompass a variety of provisions, including Paid Time Off (PTO), sick leave, family and medical leave, and jury duty leave, each governed by federal or state regulations. In this article, we will explore Idaho Leave Laws and holiday entitlements for 2025, and how the Day Off app can help you track and manage your leave efficiently. Whether you’re planning your time off or managing employee benefits, this guide will help you navigate Idaho’s regulations effectively.

    Paid Time Off (PTO) in Idaho

    Leave Quota

    Idaho does not have a state mandated PTO policy, which means that the specific amount of PTO or vacation leave provided to employees is at the discretion of employers. The leave quota is typically outlined in employment contracts, employee handbooks, or other formal agreements. Employers are encouraged to set clear guidelines regarding how much leave employees are entitled to annually, as well as any rules governing its use.

    Accrual

    PTO in Idaho is often accrued over time, meaning employees earn leave hours or days based on the number of hours worked or their length of service. For instance, an employer might offer an accrual rate of one day of PTO per month worked, or a set number of hours per pay period. The accrual process should be transparent, and employers must communicate clearly how and when employees earn PTO.

    Rollover

    Idaho leave laws does not require employers to allow unused PTO or vacation days to roll over into the next year, but many businesses choose to offer this as part of their benefits package. Some employers implement a “use it or lose it” policy, meaning any unused PTO is forfeited at the end of the year, while others may allow partial or full rollover. The specific rollover policy, including caps on how much time can be carried over, is typically defined by the employer.

    Payment of Accrued, Unused Vacation on Termination

    Idaho leave laws does not have a state law requiring employers to pay out accrued but unused vacation time when an employee is terminated, either voluntarily or involuntarily. However, whether or not an employer must pay for unused PTO upon termination depends on the terms of the employment agreement or company policy. If the employer has a policy or practice of paying out unused vacation time, it may be considered part of the employee’s compensation, and therefore, payment would be required.

    Sick Leave in Idaho

    Federal Laws

    At the federal level, the Family and Medical Leave Act (FMLA) remains the most significant regulation affecting sick leave in Idaho. FMLA applies to employers with 50 or more employees and entitles eligible workers to up to 12 weeks of unpaid, job protected leave per year for qualifying medical and family reasons, including:

    • Serious health conditions that make the employee unable to perform their job.
    • Care for an immediate family member (spouse, child, or parent) with a serious health condition.
    • Birth or adoption of a child.
    • Certain exigencies related to military service, including caring for a service member with a serious injury or illness.

    Under FMLA, employers are not required to pay employees during this leave. However, many employers may allow or require employees to substitute accrued paid leave, such as paid sick leave or PTO, for some or all of the FMLA leave. For example, an employee may use accrued sick leave to receive pay during a portion of their FMLA absence.

    In terms of eligibility, employees must:

    • Work for a covered employer.
    • Have worked for the employer for at least 12 months.
    • Have completed at least 1,250 hours of service during the 12 months prior to the leave.
    • Work at a location where the employer has 50 or more employees within a 75 mile radius.

    FMLA applies across all states, including Idaho, and ensures that employees can take necessary time off for serious health conditions without losing their job, though the leave itself is unpaid unless supplemented by other forms of accrued leave like sick days or PTO.

    State Laws

    Idaho leave laws differs from states like California or New York in that it does not have its own state mandated sick leave laws. In 2025, Idaho employers are not legally required to provide paid or unpaid sick leave. This means that there is no statutory leave quota for sick leave that Idaho employers must follow at the state level.

    However, many employers in Idaho voluntarily offer sick leave as part of their benefits packages. Here are some common features you might find in employer provided sick leave policies:

    • Sick Leave Quota: Employers may offer a set number of days or hours of paid sick leave per year. For instance, an employee might accrue 1 hour of sick leave for every 30 hours worked or receive a fixed number of sick days annually (e.g., 5 to 10 days per year).
    • Accrual Systems: Sick leave is often accrued based on the number of hours worked, meaning employees “earn” sick time over the course of their employment. For example, an employee could earn 4 hours of sick leave per pay period, with the ability to use the accrued time as needed.
    • Rollover: While Idaho law does not mandate rollover provisions, some employers choose to allow unused sick leave to roll over into the next year, either fully or up to a capped amount. Others may implement a “use it or lose it” policy, where employees must use their sick days within the year or forfeit them.
    • Sick Leave Caps: Some employers may cap the amount of sick leave employees can accrue, limiting how much time off can be carried over into future years.

    Payment of Unused Sick Leave

    No state law in Idaho requires employers to pay out unused sick leave upon termination, resignation, or retirement. Whether an employee receives compensation for unused sick time depends entirely on the employer’s policy. Some employers choose to provide payment for unused sick leave as an incentive for employees to stay with the company or as a goodwill gesture upon departure, but this is not mandated by law.

    Sick Leave Usage and Documentation

    Employers in Idaho may set their own policies regarding the use of sick leave and what kind of documentation is required to justify time off. For example:

    • Employees may be required to provide a doctor’s note if they take sick leave for more than a certain number of consecutive days (e.g., 3 days).
    • Employers may require advance notice for planned medical appointments or treatments.
    • Some employers may offer flexibility by allowing employees to use sick leave for mental health days or to care for sick family members, though this is not a legal requirement in Idaho.

    Idaho’s Sick Leave Landscape in 2025

    As Idaho continues to allow employers significant flexibility in establishing sick leave policies, employees should be proactive in understanding their rights and the details of their company’s sick leave plan. Employers are encouraged to communicate clear policies in employee handbooks and contracts to avoid confusion. With no specific state mandated sick leave laws, Idaho’s policies in 2025 will primarily be shaped by individual employers, making it essential for both parties to ensure a mutual understanding of sick leave entitlements.

    In summary:

    • Federal FMLA offers job protected unpaid leave for serious health conditions.
    • Idaho law does not mandate sick leave, so employers set their own leave quotas.
    • Employers may offer paid sick leave but are not required to do so.
    • Rollover and payout of unused sick leave depend on company policy.

    Both employers and employees should stay informed of any changes or updates to Idaho’s sick leave policies to ensure compliance and benefit from the most favorable practices in 2025.

    Maternity, Paternity, FMLA in Idaho

    Federal law

    The Family and Medical Leave Act (FMLA) is the cornerstone of federal protection for maternity and paternity leave in Idaho, offering eligible employees job protected but unpaid leave for specific family and medical reasons. Under FMLA, eligible employees may take up to 12 weeks of unpaid leave per year for:

    • The birth of a child and to bond with the newborn.
    • The adoption or foster care placement of a child.
    • The care of a newborn child or to bond with a newly adopted child.
    • A serious health condition that makes the employee unable to perform their job.

    FMLA Eligibility

    To qualify for FMLA, employees must meet the following conditions:

    • Work for an employer with 50 or more employees within a 75 mile radius.
    • Have worked for the employer for at least 12 months.
    • Have logged at least 1,250 hours of service during the previous 12 months.

    Both mothers and fathers are entitled to FMLA leave for the birth or adoption of a child, making it applicable for both maternity and paternity leave. Importantly, FMLA allows parents to take leave consecutively or simultaneously, giving families flexibility in managing time off during this critical period.

    FMLA Leave and Pay

    While FMLA provides job protection, it does not require employers to provide paid maternity or paternity leave. Employees may use accrued paid leave, such as vacation days or sick leave, to receive compensation during their FMLA leave if their employer allows it. In some cases, employers may offer a separate paid parental leave policy as part of their benefits package, but this is not mandated by federal law.

    Additional State Laws

    Idaho leave laws does not have any state specific laws that mandate paid maternity or paternity leave beyond the federal FMLA requirements. This means that there is no additional state level protection or entitlement for paid leave for new parents in Idaho.

    Employers in Idaho are not required by law to offer paid family leave, but some may choose to do so as part of their benefits packages to attract and retain employees. In the absence of mandated state laws, businesses are encouraged to adopt family friendly leave policies voluntarily. For example:

    • Paid Parental Leave: Some employers may offer paid leave separate from FMLA, allowing mothers and fathers to take time off while still receiving a portion of their regular salary.
    • Short Term Disability (STD) Insurance: While not required, some Idaho employers offer STD insurance, which can provide paid leave to new mothers recovering from childbirth. This coverage typically pays a portion of the employee’s salary for a set period.

    FMLA Protections and Job Security

    Under FMLA, employees are entitled to job protection during their leave. This means that when an employee returns from FMLA leave, they must be reinstated to the same position or a comparable position with equivalent pay, benefits, and working conditions. Additionally, the employer must continue to provide health insurance benefits during FMLA leave, as long as the employee continues to pay their share of the premiums.

    However, employees must keep in mind that FMLA does not protect against layoffs or other actions that would have occurred regardless of the leave, such as company wide reductions in force.

    Special Circumstances for Military Families

    FMLA also includes special provisions for military families. Employees who have family members in the military can take up to 26 weeks of leave in a single 12 month period to care for a service member who has suffered a serious injury or illness related to their military service. This is known as military caregiver leave. Additionally, employees may take qualifying exigency leave if their spouse, child, or parent is called to active duty, allowing them time off to handle certain duties related to the deployment.

    Bereavement Leave in Idaho

    In Idaho, bereavement leave is not mandated by state law, meaning there are no legal requirements for employers to provide paid or unpaid time off for employees grieving the loss of a loved one. However, many employers in Idaho voluntarily offer bereavement leave as part of their benefits package, typically granting employees 3 to 5 days of leave to manage funeral arrangements and cope with the loss of a close family member. The specifics of bereavement leave, including the amount of time off, who qualifies as an eligible family member, and whether the leave is paid or unpaid, are typically outlined in the employer’s policies. In 2025, employees should review their company’s handbook or consult HR for details on bereavement leave, as it varies by employer in Idaho.

    Jury Duty Leave in Idaho

    In Idaho, jury duty leave is protected by state law, ensuring that employees can fulfill their civic duty without fear of losing their job. In 2025, employers in Idaho are required to provide unpaid leave to employees summoned for jury duty. While Idaho law mandates job protection, meaning employers cannot penalize or terminate an employee for serving on a jury, there is no requirement for employers to offer paid leave during this time. Some employers, however, may choose to provide paid jury duty leave as part of their benefits package. Employees should notify their employers as soon as they receive a jury duty summons and refer to their company’s specific policies regarding compensation during the leave.

    Military Leave in Idaho

    In 2025, military leave in Idaho is governed by both federal and state laws that protect the employment rights of individuals serving in the military. Under the Uniformed Services Employment and Reemployment Rights Act (USERRA), Idaho employers are required to provide unpaid leave to employees who are called to active duty, military training, or other military related obligations. USERRA ensures that employees can return to their civilian jobs after completing their service, with the same pay, benefits, and seniority they would have earned had they not been absent. Idaho also adheres to these federal protections, but there are no additional state specific laws requiring paid military leave. Some employers may choose to offer paid military leave or supplement the difference between military pay and civilian wages during the leave. Employees should review their company’s military leave policy and notify their employer promptly when military duty arises.

    Voting Leave in Idaho

    In Idaho, voting leave is not mandated by state law, meaning employers are not required to provide paid or unpaid time off for employees to vote. However, many employers recognize the importance of civic participation and may voluntarily offer leave policies that allow employees time to vote, especially if their work hours make it difficult to do so outside of regular polling times. In 2025, employees who need time off to vote should check their company’s policies or speak with their employer to see if accommodations can be made to ensure they have the opportunity to cast their vote. It is also important to plan ahead to vote early or by mail if voting during work hours is not feasible.

    Idaho State Holidays in 2025

    In 2025, Idaho will observe several state holidays, providing employees in both the public and private sectors with designated days off, though private employers are not required by law to provide paid time off on holidays.

    Holiday Date
    New Year’s Day
    Wednesday, January 1
    Martin Luther King Jr. Day
    Monday, January 20
    Presidents’ Day
    Monday, February 17
    Memorial Day
    Monday, May 26
    Independence Day
    Friday, July 4
    Labor Day
    Monday, September 1
    Columbus Day
    Monday, October 13
    Veterans Day
    Tuesday, November 11
    Thanksgiving Day
    Thursday, November 27
    Christmas Day
    Thursday, December 25

    FAQ

    What types of employee leave are recognized in Idaho?

    Employees in Idaho may be eligible for various types of leave, including vacation leave, sick leave, family and medical leave, jury duty leave, bereavement leave, and military leave. Idaho largely follows federal labor standards, meaning most leave policies are set by the employer unless otherwise required by federal law.

    Does Idaho require employers to provide paid sick leave?

    No, Idaho does not have a statewide law requiring private employers to provide paid sick leave. However, employers can choose to offer paid or unpaid sick leave as part of their benefits. State employees receive sick leave benefits under state policy.

    Are Idaho employers required to offer paid vacation or PTO?

    No, Idaho law does not require employers to provide paid vacation or paid time off (PTO). However, if an employer offers these benefits, they must follow their own written policies or employment agreements regarding accrual, use, and payout of unused leave.

    What family and medical leave rights do Idaho employees have?

    Idaho employees are protected under the federal Family and Medical Leave Act (FMLA), which provides up to 12 weeks of unpaid, job protected leave for qualifying reasons, such as childbirth, adoption, serious illness, or caring for a family member with a serious health condition. Idaho does not have additional state specific family leave laws beyond FMLA.

    Does Idaho offer paid family leave?

    No, Idaho does not currently have a state run paid family leave program. Employees must rely on FMLA or employer provided paid leave benefits for family or medical needs.

    Are employees entitled to time off for jury duty in Idaho?

    Yes. Employers must allow employees to take time off to serve on a jury. While Idaho law does not require employers to pay employees during jury service, employees cannot be penalized, discharged, or harassed for serving as jurors.

    Does Idaho require bereavement leave?

    No, Idaho law does not require employers to provide bereavement leave. However, many employers voluntarily offer paid or unpaid time off for employees to attend funerals or grieve the loss of loved ones.

    Are meal or rest breaks required by Idaho law?

    Idaho does not have a specific law mandating meal or rest breaks for employees aged 18 or older. However, breaks may be provided based on company policy or collective bargaining agreements. Federal law requires that short breaks (typically under 20 minutes) be paid if offered.

    What are the official state holidays in Idaho?

    Idaho observes several state and federal holidays, including:

    • New Year’s Day

    • Martin Luther King Jr. / Idaho Human Rights Day

    • Presidents’ Day

    • Memorial Day

    • Independence Day

    • Labor Day

    • Columbus Day

    • Veterans Day

    • Thanksgiving Day

    • Christmas Day

    State employees may observe additional holidays as designated by the governor.

    How can the Day Off app help Idaho employers manage leave and holidays?

    The Day Off app helps Idaho employers streamline leave and holiday management by automating PTO tracking, approvals, and scheduling. It ensures consistent policy application, integrates with Slack and Google Calendar, and simplifies compliance with FMLA and company specific leave policies.

    Smarter time off tracking starts here.

    Sign up for free
  • Canada Public Holidays 2025

    Canada Public Holidays 2025

    Canada Public Holidays 2025, along with leave management, provide employees with a well deserved break, and they offer opportunities for employers to plan their operations effectively. Public holidays vary by province and territory, so both employees and employers need to understand which holidays are recognized and how they can plan for long weekends, particularly in the private and public sectors.

    In this article, we’ll explore the statutory holidays (official holidays when employees are generally entitled topaid time off tracking) and how both employees and employers can maximize long weekends in 2025.

    Overview of Public and Statutory Holidays in Canada

    Canada Public Holidays 2025 include both national (federal) holidays and provincial or territorial holidays. For employers, it’s important to note that statutory holidays can differ depending on the province or territory, and while federal holidays are observed nationwide, some provinces have additional holidays that are not recognized everywhere.

    For employees in the private sector, statutory holidays often mean a request leave with pay, or if they work, they may receive holiday pay (typically time and a half or double pay). Employees in the public sector (government employees) may have access to additional days off, such as Easter Monday, which is more commonly observed by federal workers but not by private companies.

    Federal Public Holidays in Canada for 2025

    The following holidays are national statutory holidays in Canada, meaning they are observed in all provinces and territories:

    • New Year’s Day: January 1, 2025 (Wednesday)
    • Good Friday: April 18, 2025 (Friday)
    • Canada Day: July 1, 2025 (Tuesday)
    • Labour Day: September 1, 2025 (Monday)
    • Christmas Day: December 25, 2025 (Thursday)
    • Boxing Day: December 26, 2025 (Friday) (For public sector employees and in Ontario)

    Other holidays, such as Easter Monday and Remembrance Day, are observed mainly by federal employees and certain provinces, but they may not be statutory holidays for private sector employees in all regions.

    New Year’s Day: January 1, 2025 (Wednesday)

    • Private Sector: New Year’s Day is a statutory holiday nationwide, meaning employees are entitled to a day off or holiday pay if they work.
    • Public Sector: Public offices and services will be closed, and federal employees will have the day off.

    Long Weekend Tip: With New Year’s Day falling on a Wednesday, employees could take vacation days on Monday, December 30, and Tuesday, December 31, 2024, to enjoy a five day weekend (from Saturday, December 28 to Wednesday, January 1).

    Good Friday: April 18, 2025 (Friday) & Easter Monday – April 21, 2025 (Monday)

    • Private Sector: Good Friday is a statutory holiday in all provinces except Quebec. Easter Monday is not a statutory holiday in most provinces, but it is often observed by federal employees and schools.
    • Public Sector: Federal employees and some provincial workers will have both Good Friday and Easter Monday off.

    Long Weekend Tip: For employees who get Easter Monday off, this naturally creates a four day weekend from Friday to Monday. If your company doesn’t offer Easter Monday, consider taking a vacation day on Monday to create your own long weekend.

    Victoria Day: May 19, 2025 (Monday)

    • Private Sector: Victoria Day is a statutory holiday in most provinces, except Quebec, where it is replaced by National Patriots’ Day. Employers are expected to provide a day off or holiday pay.
    • Public Sector: Public employees will enjoy a long weekend, as most government offices are closed on Victoria Day.

    Long Weekend Tip: With Victoria Day landing on a Monday, employees automatically get a three day weekend. This holiday is also considered the unofficial start of summer, making it a popular time for short vacations.

    Canada Day: July 1, 2025 (Tuesday)

    • Private Sector: As a nationwide statutory Canada public holiday 2025, Canada Day provides employees with a guaranteed day off or holiday pay. Since it falls on a Tuesday, some employees may wish to extend their break.
    • Public Sector: Public employees will observe the holiday, with most government services closing for the day.

    Long Weekend Tip: Consider taking Monday, June 30 off to create a four day weekend (Saturday, June 28 to Tuesday, July 1). This is a prime opportunity to enjoy a mini vacation in the summer.

    Imagine that during this mini vacation, it would be a wonderful thing to chat and laugh in a seaside pub under the colorful Neon Signs. 

    Civic Holiday: August 4, 2025 (Monday)

    • Private Sector: Civic Holiday is a non statutory holiday in many provinces, meaning employers may or may not offer it as a paid holiday. However, in provinces like Ontario, Manitoba, Alberta, and British Columbia, it’s widely observed.
    • Public Sector: Federal and provincial employees typically get this day off, particularly in regions where it is celebrated under names like British Columbia Day or Heritage Day.

    Long Weekend Tip: Where Civic Holiday is observed, this creates an automatic long weekend. Employees can use this time for a mid summer break.

    Labor Day: September 1, 2025 (Monday)

    • Private Sector: Labor Day is a statutory holiday across Canada, providing employees with a day off or holiday pay if they are required to work.
    • Public Sector: Government offices and services will be closed, giving public employees a break.

    Long Weekend Tip: Labour Day falls on a Monday, so no additional time off is required to enjoy a three day weekend. This is often considered the unofficial end of summer, with many families taking the opportunity for a final summer getaway before school resumes.

    Thanksgiving Day: October 13, 2025 (Monday)

    • Private Sector: Thanksgiving is a statutory holiday in all provinces and territories except Newfoundland and Labrador, Nova Scotia, Prince Edward Island, and New Brunswick.
    • Public Sector: Public employees in most provinces, except those listed above, will have the day off.

    Long Weekend Tip: Thanksgiving already provides a three day weekend in provinces where it’s a statutory holiday. Employees in non statutory provinces could take a vacation day on Friday, October 10, to extend their break into a four day weekend

    Christmas Day: December 25, 2025 (Thursday) & Boxing Day: December 26, 2025 (Friday)

    • Private Sector: Christmas Day is a statutory holiday nationwide, and many businesses close entirely for the day. Boxing Day is a statutory holiday in Ontario and a holiday for federal employees.
    • Public Sector: Government offices will be closed for both Christmas Day and Boxing Day, giving federal and Ontario employees a four day weekend.

    Long Weekend Tip: Since Christmas falls on a Thursday, employees can take advantage of a four day weekend if they get Boxing Day off. For an even longer break, employees can take Monday, December 29, and Tuesday, December 30 off, resulting in a six day holiday stretch (from December 25 to December 30).

    Key Considerations for Employers

    Employers should keep the following in mind when planning around public holidays:

    • Statutory Holiday Pay: Employees who work on a statutory holiday are typically entitled to holiday pay (often time and a half or double time). It’s important to ensure that payroll is set up to handle this.

    • Vacation Planning: Encourage employees to plan their vacations early, particularly around public holidays, to avoid staffing shortages. Allowing employees to combine vacation days with statutory holidays can boost morale and minimize unplanned absences.

    • Public Sector Considerations: Public sector employees, including federal and provincial workers, may have additional holidays, such as Easter Monday and Boxing Day. Employers in the public sector should plan accordingly to manage workflow during these closures.

    • Regional Differences: Be aware of regional statutory holidays. For example, Louis Riel Day in Manitoba or Islander Day in Prince Edward Island may not apply in other parts of Canada.

    FAQ: Additional Information About Public Holidays in Canada for 2025

    What if a public holiday falls on a weekend?

    Suppose a statutory holiday falls on a weekend (such as a Saturday or Sunday). In that case, provinces typically shift the holiday to either the preceding Friday or the following Monday to ensure employees get a day off.

    For example:

    • In 2025, Christmas Day (December 25) falls on a Thursday, and Boxing Day (December 26) on a Friday. No adjustments are needed, but if a holiday like Christmas falls on a weekend in future years, employers would adjust by providing the closest weekday off.

    Employers should check provincial laws to confirm how to adjust for weekend holidays.

    Can employers substitute holidays with other days off?

    Yes, in certain provinces, employers may be allowed to substitute a statutory holiday with another day off, as long as they meet legal requirements and the employee agrees. For instance, in Alberta, employers and employees can agree to observe an alternate day instead of the statutory holiday.

    Employees and employers should consult provincial labor laws before making such arrangements to ensure compliance.

    What is the rule for holiday pay if an employee works on a public holiday?

    In most provinces, employees who are required to work on a statutory holiday are entitled to premium pay (often time and a half or double time) in addition to their regular wages for the day. In some cases, employers may provide the employee with a different day off (called “substitute day”) instead of premium pay, depending on the province’s regulations.

    For example:

    • In Ontario, employees working on a public holiday are typically paid 1.5 times their regular wage and are also entitled to a substitute day off with regular pay.

    Employers should ensure they follow the appropriate provincial or territorial rules.

    Are part time employees entitled to statutory holiday pay?

    Yes, part time employees are generally entitled to statutory holiday pay, but the calculation may differ based on the number of hours worked. For example, in Ontario, part time employees receive holiday pay that is calculated as the average daily wages they earned in the previous four weeks before the holiday.

    Each province has its own rules for calculating statutory holiday pay for part-time workers, so employers should review local guidelines to ensure compliance.

    Can employees be required to work on a public holiday?

    In some sectors, such as retail, healthcare, and emergency services, employers may require employees to work on a public holiday. In such cases, employees are typically entitled to premium pay or compensatory time off (a different day off in place of the holiday).

    However, employees in other industries may not be required to work unless there is mutual agreement. Employers should communicate expectations around holiday work schedules in advance to avoid confusion.

    Do all provinces observe Remembrance Day as a statutory holiday?

    No, Remembrance Day (November 11) is a statutory holiday in certain provinces and territories, such as Newfoundland and Labrador, Prince Edward Island, New Brunswick, Yukon, Northwest Territories, and Nunavut, but not in all provinces.

    For example, in Ontario and Quebec, Remembrance Day is not a statutory holiday. While many Canadians still observe the day with ceremonies and moments of silence, employees in provinces where it is not a statutory holiday may not receive a paid day off.

    How does Quebec handle holidays differently?

    Quebec has several unique aspects when it comes to public holidays:

    • Saint Jean Baptiste Day (June 24) is a statutory holiday exclusively celebrated in Quebec, marking Quebec’s national holiday.
    • Victoria Day is not observed in Quebec; instead, the province celebrates National Patriots’ Day (Jour des Patriotes) on the Monday preceding May 25.
    • In Quebec, employees may work on some public holidays like Good Friday and Easter Monday, but they must receive either premium pay or a substitute day off.

    Employers in Quebec must adhere to the specific public holiday regulations of the province, which can differ from the rest of Canada.

    What happens if an employee is on vacation during a public holiday?

    If a statutory holiday occurs during an employee’s scheduled vacation, they are typically entitled to receive either:

    • An extra day off added to their vacation, or
    • Holiday pay for the statutory holiday.

    This ensures that the employee does not lose out on the benefit of the statutory holiday just because it coincides with their vacation time. Provincial laws may vary slightly, so employers should confirm the rules in their region.

    Are there any public holidays that apply only to federal employees?

    Yes, certain holidays, like Easter Monday and Boxing Day, are observed by federal government employees and may not be statutory holidays for private sector employees in most provinces.

    For example:

    • Easter Monday is widely observed by federal public employees but not necessarily by private companies.
    • Boxing Day is a statutory holiday only in Ontario, but is often treated as a holiday for federal employees across Canada.

    Employers should be aware of these differences when managing federal vs. private sector operations.

    Conclusion

    By understanding Canada’s public holidays in 2025 and planning ahead, both employees and employers can make the most of long weekends and statutory breaks. Strategic scheduling helps businesses maintain smooth operations while ensuring employees enjoy meaningful time off to rest and recharge. With thoughtful planning, everyone benefits from a healthier balance between work and well being.

    Smarter time off tracking starts here.

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  • Hawaii Leave Laws And Holidays 2025

    Hawaii Leave Laws And Holidays 2025

    Hawaii offers unique leave laws and holidays that balance employee rights with business needs, creating a supportive work environment. In 2025, Hawaii leave laws continue to uphold the state’s progressive stance on paid time off, family leave, and observance of state specific holidays. With the Day Off app, staying on top of these policies becomes even easier for both employers and employees. This guide will explore the key aspects of Hawaii leave laws, including paid time off, family and medical leave, jury duty, and public holidays, helping you stay informed and prepared throughout the year.

    Paid Time Off (PTO) in Hawaii

    Leave Quota

    Hawaii leave laws does not have a state mandated minimum amount of PTO that must be provided to employees, allowing businesses the flexibility to set their own policies. However, many employers in Hawaii offer PTO as part of competitive benefits packages, with common practices including:

    • Entry level employees often receive around 10-15 days of PTO per year.
    • Mid level employees may receive between 15-20 days, depending on their position and tenure.
    • Senior level or long term employees might be granted up to 25-30 days per year, recognizing their experience and commitment to the organization.

    Leave quotas are typically established in company handbooks or employment agreements, and may include a combination of vacation days, sick leave, and personal days.

    Accrual

    PTO in Hawaii is commonly accrued throughout the year. Accrual systems vary but usually follow these models:

    • Hourly Accrual: Employees earn PTO based on the number of hours worked. For example, an employee may earn 1 hour of PTO for every 30-40 hours worked.
    • Pay Period Accrual: Employees earn a set amount of PTO each pay period. For example, an employee might accrue 5 hours of PTO every two weeks.
    • Annual Accrual: Some employers choose to credit employees with a full year’s worth of PTO upfront, though this is less common.

    Employers in Hawaii generally specify when accrued PTO can be used. Some may require employees to complete a probationary period (e.g., 90 days) before being eligible to use their PTO. In addition, companies can offer different accrual rates depending on an employee’s years of service, providing higher rates for longer tenured employees.

    Rollover

    Hawaii leave laws does not require employers to allow employees to roll over unused PTO from one year to the next. However, many businesses voluntarily offer rollover policies. These rollover policies often come in two main forms:

    • Unlimited Rollover: Some companies allow employees to roll over all unused PTO from one year to the next, ensuring that employees retain the full amount of unused leave. This practice, while generous, is uncommon.
    • Capped Rollover: More commonly, companies set a cap on the amount of PTO that can be carried over into the next year. For instance, an employer may allow employees to roll over up to 40 hours of unused PTO, but any additional accrued time beyond that limit may be forfeited.

    Some businesses also use a “use it or lose it” policy, requiring employees to use their accrued PTO within a specified time frame or lose it at the end of the year. These policies must be clearly communicated to employees, and it is common for companies to provide reminders as the year end approaches.

    Payment of Accrued, Unused Vacation on Termination

    Hawaii leave laws governs the payment of accrued, unused vacation time upon termination of employment. The payment of unused PTO depends largely on the employer’s policy or employment contract:

    • Contractual Obligation: If an employment contract or company policy states that accrued vacation must be paid out upon termination, then the employer is legally bound to honor that agreement. Employees should be paid for the unused vacation at their final rate of pay.
    • No Obligation Without Policy: If there is no company policy or contractual agreement requiring the payout of unused vacation time, Hawaii law does not obligate employers to pay it out when an employee leaves the company. In this case, employees may lose their unused PTO unless explicitly stated otherwise.

    Employers must also adhere to Hawaii’s final paycheck laws, which require that all earned wages, including any owed vacation pay, must be paid by the next regular payday or within seven days, whichever is sooner, following an employee’s termination.

    Best Practices for Employers

    To ensure compliance and foster transparency, employers in Hawaii are encouraged to:

    • Clearly Outline PTO Policies in employee handbooks, specifying accrual rates, rollover limits, and the conditions for payout of unused leave.
    • Communicate PTO Balances regularly, ensuring that employees are aware of their available leave and any approaching deadlines to use accrued time.
    • Document PTO Usage and rollover caps in payroll systems to avoid any confusion or disputes over available leave balances, especially in cases of termination.

    Sick Leave in Hawaii

    Federal Laws – Leave Quota

    At the federal level, the Family and Medical Leave Act (FMLA) applies to sick leave under specific conditions. The FMLA provides eligible employees with up to 12 weeks of unpaid, job protected leave in a 12-month period for serious health conditions, family caregiving, or the birth/adoption of a child. Here’s how FMLA applies to sick leave:

    • Eligibility: Employees must have worked for a covered employer for at least 12 months and have worked at least 1,250 hours during that period. FMLA covers companies with 50 or more employees within a 75-mile radius.
    • Leave Coverage: FMLA allows employees to take time off for their own serious health condition, which can include chronic illnesses, inpatient care, or any condition requiring ongoing treatment.
    • Job Protection: While FMLA provides unpaid leave, it guarantees that employees can return to the same or an equivalent job after their leave. Employers must also continue providing group health insurance benefits during the leave period.

    FMLA sets the federal standard for unpaid sick leave, ensuring that employees can take time off for serious health conditions without fear of job loss. However, it does not mandate paid sick leave, which is where state laws come into play.

    State Laws – Leave Quota

    Hawaii goes beyond federal requirements by providing more robust sick leave benefits through the Hawaii Temporary Disability Insurance (TDI) program and Hawaii’s Paid Sick Leave Law.

    Hawaii Temporary Disability Insurance (TDI)

    Hawaii’s TDI law requires employers to provide partial wage replacement to employees who are unable to work due to a non work related illness or injury. This program ensures that employees have some financial support during periods of illness. Key details include:

    • Eligibility: Employees must have worked at least 14 weeks for the employer, earning a minimum of $400 in the 52 weeks prior to the disability, and worked at least 20 hours per week.
    • Leave Coverage: TDI provides up to 26 weeks of partial wage replacement for employees who are medically certified as unable to work. Employees typically receive 58% of their average weekly wages, subject to a weekly cap.
    • Job Protection: While TDI provides financial support, it does not offer job protection, so employees often rely on FMLA or other employer provided benefits for job security during extended sick leave.

    Hawaii Paid Sick Leave Law

    In addition to TDI, Hawaii’s Paid Sick Leave Law mandates that employers provide a certain amount of paid sick leave to employees. While Hawaii does not have a uniform statewide paid sick leave law for all private sector employees, many employers provide paid sick leave as part of their benefits package, and specific sectors, such as government workers, have their own rules. However, employers with collective bargaining agreements or large companies often establish their own sick leave quotas:

    • Leave Accrual: Employers typically offer 1 hour of paid sick leave for every 40 hours worked, allowing employees to accumulate paid time off for illnesses. The accrual rate and total leave available may vary depending on the employer’s policies.
    • Usage: Paid sick leave can be used for an employee’s own illness, medical appointments, or to care for a family member who is ill. Hawaii’s definition of family is inclusive, covering a wide range of relatives.
    • Rollover and Cap: Some employers allow unused sick leave to roll over into the following year, while others cap the total amount of sick leave that can be accrued. For example, employees may be able to roll over up to 40 hours of unused sick leave, but there may be a maximum cap of 80 hours of sick leave available at any given time.

    Maternity, Paternity, FMLA in Hawaii

    Federal Laws

    The primary federal law governing maternity and paternity leave in Hawaii and across the U.S. is the Family and Medical Leave Act (FMLA). Here’s how FMLA applies to new parents:

    Family and Medical Leave Act (FMLA)

    The FMLA provides eligible employees with up to 12 weeks of unpaid, job protected leave in a 12-month period for various family and medical reasons, including:

    • The birth of a child and care for the newborn.
    • The adoption or foster care placement of a child.
    • Serious health conditions related to pregnancy or childbirth recovery.

    Key Features of FMLA:

    • Eligibility: To qualify for FMLA leave, an employee must have worked for their employer for at least 12 months, completed at least 1,250 hours of work during the 12 months preceding the leave, and work for an employer with 50 or more employees within a 75-mile radius.
    • Unpaid Leave: While FMLA guarantees job protection, it does not mandate paid leave. However, employees can use accrued paid leave (such as PTO or sick leave) during their FMLA leave period if allowed by their employer’s policies.
    • Job Protection: FMLA guarantees that employees can return to the same or an equivalent position with the same pay, benefits, and terms of employment after their leave. This is a crucial safeguard for working parents taking time off for maternity or paternity reasons.

    FMLA provides important job protection for both mothers and fathers, ensuring they can take time off to care for their newborn or newly adopted child. However, because it does not provide paid leave, many employees rely on state laws or employer provided benefits to receive financial support during this period.

    Additional State Laws

    Hawaii goes beyond the protections of federal FMLA by offering additional benefits to ensure financial support for employees during maternity and paternity leave. These state specific laws include the Hawaii Family Leave Law (HFLL) and the Hawaii Temporary Disability Insurance (TDI) program.

    Hawaii Family Leave Law (HFLL)

    The Hawaii Family Leave Law (HFLL) complements the FMLA by providing eligible employees with up to 4 weeks of unpaid leave per calendar year for the birth or adoption of a child or to care for a seriously ill family member. HFLL differs from FMLA in the following ways:

    • Smaller Employers Covered: HFLL applies to companies with at least 100 employees, which helps cover some employees who may not be eligible under the FMLA’s 50-employee threshold.
    • Family Definition: HFLL has a broader definition of family than FMLA, allowing leave to be taken not just for a child but also for care of a parent, spouse, or reciprocal beneficiary with a serious health condition.

    HFLL leave can be taken in addition to FMLA leave, giving employees the possibility of extending their job protected leave beyond the federally mandated 12 weeks, especially for employees caring for a newborn or newly adopted child.

    Hawaii Temporary Disability Insurance (TDI)

    Hawaii’s Temporary Disability Insurance (TDI) program provides partial wage replacement for employees who are temporarily disabled due to pregnancy or childbirth. Under TDI, employees can receive financial support during the period they are physically unable to work due to pregnancy or postpartum recovery. Key aspects of TDI include:

    • Eligibility: Employees must have worked for their employer for at least 14 weeks, earning at least $400 in the past year, and working at least 20 hours per week.
    • Coverage: TDI provides up to 26 weeks of partial wage replacement for pregnancy related disability. This can cover both pre birth medical conditions (such as bed rest) and post birth recovery.
    • Wage Replacement: Typically, TDI pays 58% of an employee’s average weekly wages, with a weekly maximum cap set by law.

    TDI allows mothers to receive partial wage replacement while recovering from childbirth, providing financial security during this crucial period. This benefit can be used alongside FMLA and HFLL, helping to mitigate the financial impact of unpaid federal and state leave.

    Paternity Leave

    While FMLA and HFLL both apply to fathers and allow them to take leave for the birth or adoption of a child, Hawaii’s TDI program does not extend to paternity leave as it is specifically for pregnancy related disability. Fathers, however, can utilize unpaid FMLA and HFLL leave to care for a newborn or newly adopted child. Some employers in Hawaii also offer paid paternity leave as part of their benefits package, though this is not required by law.

    Bereavement Leave in Hawaii

    In 2025, Bereavement Leave in Hawaii leave laws is not mandated by state law, meaning that employers are not legally required to provide paid or unpaid time off for employees to grieve the loss of a loved one. However, many companies in Hawaii offer bereavement leave as part of their benefits packages, typically allowing employees to take 3 to 5 days off following the death of an immediate family member, such as a spouse, child, parent, or sibling. The specifics of bereavement leave, including whether it is paid or unpaid, are usually determined by company policies or individual employment contracts. Some employers may also allow employees to use accrued paid time off (PTO) or sick leave for additional days if more time is needed to handle personal matters related to a family member’s passing.

    Jury Duty Leave in Hawaii

    In 2025, Jury Duty Leave in Hawaii leave laws is protected by state law, ensuring that employees are allowed time off to fulfill their civic duty when called for jury service. Employers in Hawaii are required to provide unpaid leave for employees summoned to jury duty, and they are prohibited from retaliating or penalizing employees for serving. While the law mandates that the leave be unpaid, some employers may choose to offer paid leave for jury duty as part of their company policies. Additionally, employees must inform their employer of their jury duty obligations in a timely manner. Upon completing their service, employees are entitled to return to their same position or an equivalent one without any adverse effects on their employment status.

    Military Leave in Hawaii

    In 2025, Military Leave in Hawaii leave laws is governed by both federal and state laws, ensuring that employees who serve in the military are granted job protection and time off for service commitments. Under the Uniformed Services Employment and Reemployment Rights Act (USERRA), employees are entitled to take leave for military duties, including training, active duty, and deployments, with the guarantee that they will return to their same or a similar position upon completing their service. Additionally, Hawaii state law enhances these protections, particularly for public employees, by providing up to 15 days of paid military leave per year for training or active duty. Employers are prohibited from discriminating against employees for their military service, and reemployment rights ensure that employees retain seniority and benefits as if they had been continuously employed. This legal framework offers strong protections for members of the military, ensuring their civilian jobs are secure while they serve.

    Voting Leave in Hawaii

    In 2025, Voting Leave in Hawaii is protected by state law, ensuring that employees have the opportunity to vote in elections without facing penalties from their employer. Hawaii law requires that employees be granted up to two consecutive hours of paid leave to vote if their work schedule does not provide sufficient time outside of working hours to do so. Employees must notify their employer prior to Election Day if they require time off to vote, and employers cannot deduct pay or retaliate against employees for exercising this right. This law is in place to encourage civic participation and ensure that all eligible voters have the opportunity to cast their ballots without work related barriers.

    Hawaii State Holidays in 2025

    In 2025, Hawaii recognizes several state holidays that reflect both national observances and unique aspects of the state’s cultural heritage.

    Holiday Date
    New Year’s Day
    January 1, 2025 (Wednesday)
    Dr. Martin Luther King Jr. Day
    January 20, 2025 (Monday)
    Presidents’ Day
    February 17, 2025 (Monday)
    Prince Kuhio Day
    March 26, 2025 (Wednesday)
    Good Friday
    April 18, 2025 (Friday)
    Memorial Day
    May 26, 2025 (Monday)
    Kamehameha Day
    June 11, 2025 (Wednesday)
    Independence Day
    July 4, 2025 (Friday)
    Statehood Day
    August 15, 2025 (Friday)
    Labor Day
    September 1, 2025 (Monday)
    Veterans Day
    November 11, 2025 (Tuesday)
    Thanksgiving Day
    November 27, 2025 (Thursday)
    Christmas Day
    December 25, 2025 (Thursday)

    FAQ

    What types of employee leave are recognized in Hawaii?

    Employees in Hawaii may be eligible for various types of leave, including paid sick leave, vacation leave, family and medical leave, jury duty leave, bereavement leave, and military leave. Hawaii has both state and federal leave protections, including the Hawaii Family Leave Law (HFLL) and the federal Family and Medical Leave Act (FMLA).

    Does Hawaii require employers to provide paid sick leave?

    Hawaii does not currently have a statewide law requiring private employers to provide paid sick leave. However, many employers voluntarily offer it as part of their benefits package, and union contracts often include sick leave provisions. Public employees may have specific sick leave entitlements under state law.

    What is the Hawaii Family Leave Law (HFLL)?

    The Hawaii Family Leave Law (HFLL) applies to employers with 100 or more employees. It provides eligible employees up to four weeks of unpaid, job protected leave per year to care for a child, spouse, reciprocal beneficiary, sibling, parent, parent in law, or grandparent with a serious health condition, or for the birth or adoption of a child.

    How does Hawaii’s Family Leave Law differ from FMLA?

    While both provide job protection, there are key differences:

    • HFLL applies to employers with 100+ employees and offers up to 4 weeks of unpaid leave per year.

    • FMLA applies to employers with 50+ employees and provides up to 12 weeks of unpaid leave in 12 months.
      An employee may qualify for both HFLL and FMLA, and in such cases, the leaves typically run concurrently.

    Are Hawaii employers required to provide paid vacation?

    No, Hawaii law does not require employers to offer paid vacation or paid time off (PTO). However, if an employer provides these benefits, they must follow their written policies or employment contracts regarding accrual, use, and payout upon separation.

    Are employees entitled to time off for jury duty in Hawaii?

    Yes. Employers must allow employees to take time off for jury duty. While private employers are not required to pay for this time, they cannot penalize or terminate employees for serving on a jury.

    Does Hawaii require bereavement leave?

    No, Hawaii law does not mandate bereavement leave for private sector employees. However, many employers offer paid or unpaid time off to attend funerals or grieve the loss of a family member as part of their internal leave policies.

    Are meal or rest breaks required by Hawaii law?

    Yes. Employees who work five consecutive hours or more must be provided with at least a 30-minute unpaid meal break. For minors under 16, breaks must be provided no later than the fifth hour of work. Rest breaks may also be given based on company policy or collective bargaining agreements.

    What are the official state holidays in Hawaii?

    Hawaii observes both state and federal holidays, including several unique state holidays. These include:

    • New Year’s Day

    • Martin Luther King Jr. Day

    • Presidents’ Day

    • Prince Jonah Kuhio Kalanianaole Day (March 26)

    • Good Friday

    • Memorial Day

    • King Kamehameha I Day (June 11)

    • Independence Day

    • Statehood Day (third Friday in August)

    • Labor Day

    • Veterans Day

    • Thanksgiving Day

    • Christmas Day

    How can the Day Off app help Hawaii employers manage leave and holidays?

    The Day Off app simplifies leave and attendance management for Hawaii employers by automating PTO tracking, approvals, and holiday scheduling. It supports compliance with both HFLL and FMLA requirements and integrates with Slack and Google Calendar to streamline time off planning for employees and HR teams.

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  • Independence Day 2025: A Long Weekend Opportunity

    Independence Day 2025: A Long Weekend Opportunity

    Independence Day 2025, celebrated on July 4th, is one of the most important holidays in the United States, commemorating the signing of the Declaration of Independence in 1776. It’s a day filled with patriotic pride, fireworks, parades, and family gatherings. For employees, it’s often a day of relaxation and celebration, but in 2025, when July 4th falls on a Friday, many workers might be wondering if they can stretch the holiday into an extended weekend.

    Independence Days in 2025

    Independence Days in 2025

    Country Date (2025)
    United StatesJuly 4, 2025
    IndiaAugust 15, 2025
    MexicoSeptember 16, 2025
    PakistanAugust 14, 2025
    PhilippinesJune 12, 2025
    BrazilSeptember 7, 2025
    GreeceMarch 25, 2025
    IndonesiaAugust 17, 2025
    UkraineAugust 24, 2025
    BangladeshMarch 26, 2025
    VietnamSeptember 2, 2025
    TunisiaMarch 20, 2025
    GhanaMarch 6, 2025
    KenyaDecember 12, 2025
    South SudanJuly 9, 2025
    SingaporeAugust 9, 2025
    VenezuelaJuly 5, 2025
    PeruJuly 28, 2025
    MalaysiaAugust 31, 2025
    Costa RicaSeptember 15, 2025
    ArgentinaJuly 9, 2025
    ChileSeptember 18, 2025
    NigeriaOctober 1, 2025
    AlgeriaJuly 5, 2025
    Sri LankaFebruary 4, 2025
    FinlandDecember 6, 2025
    LebanonNovember 22, 2025
    CambodiaNovember 9, 2025
    UruguayAugust 25, 2025

    The Significance of Independence Day for Employees

    Independence Day 2025 is a federal holiday, meaning that most federal and state employees will get the day off. For employees in the private sector, it depends on the company’s holiday policies. Many companies, especially those that follow federal or state guidelines, offer this day as a paid holiday. Even for businesses that don’t follow federal holiday policies strictly, it’s common for offices and workplaces to be closed or operate on reduced hours on July 4th, given the nationwide celebrations.

    The Possibility of a Long Weekend in 2025

    Since Independence Day 2025 falls on a Friday, it creates a natural opportunity for employees to enjoy a three day weekend. Many employees who don’t have to work on weekends will automatically get the extra time off, which is a great opportunity to travel, spend time with family, or simply relax and enjoy the summer festivities.

    However, employees looking for an even longer break might wonder if they can take additional time off. Depending on company policies, taking a few days off before or after the holiday could turn Independence Day into a four day weekend or longer. For instance:

    • Vacation or PTO (Paid Time Off): Employees can request vacation days or PTO around July 4th. If an employee takes Thursday, July 3rd, off, they can enjoy a four day weekend from Thursday to Sunday. Conversely, taking Monday, July 7th, off extends the weekend into a long five day break.

    • Flexible or Remote Work Policies: With the rise of flexible work environments, employees working in companies that allow remote work might be able to manage their time more effectively around the holiday. Some might negotiate to work remotely or adjust their schedule to accommodate travel or personal plans.

    Holiday Observance in the Public and Private Sectors

    Independence Day 2025, celebrated on July 4th, is a national holiday in the United States, commemorating the adoption of the Declaration of Independence in 1776. In 2025, it will fall on a Friday, leading to a long weekends for many, which often influences how the holiday is observed in both the public and private sectors.

    Observance in the Public Sector:

    • Federal Government: As a federal holiday, all federal government offices, including postal services and non essential operations, will be closed on July 4th, 2025. This includes agencies such as the Department of Motor Vehicles (DMV), Social Security Administration, and local government offices.

    • State and Local Governments: Most state and local government offices will also close. Services such as public libraries and community centers will remain closed as well. Essential services like emergency responders (police, fire departments, hospitals) will still operate.

    • Schools and Universities: Most schools and universities are already on summer break by July, so they are typically closed during this time, regardless of the holiday.

    Observance in the Private Sector:

    • Corporate Offices: Many businesses and corporations give employees the day off, especially those that observe federal holidays. Since it’s on a Friday in 2025, many companies may offer a long weekend, either by closing on Friday or providing additional time off on the surrounding days.

    • Retail and Service Industry: Retail stores, restaurants, and entertainment venues often remain open on Independence Day, with special promotions, sales, and events to attract customers. However, the hours may be reduced or adjusted, and some smaller businesses may choose to close entirely.

    • Manufacturing and Industrial Sectors: Many companies in manufacturing or industrial sectors may shut down for the day, although essential services might run with reduced staffing.

    • Banks and Financial Institutions: Most banks and financial institutions will close on Independence Day, following federal guidelines. Online banking services will still be operational, though transactions may be processed more slowly due to the holiday.

    General Observances:

    • Fireworks Displays: Across both public and private sectors, large fireworks displays are common, often organized by local governments or private organizations.
    • Community Events: Parades, fairs, and festivals are typically organized by local governments or private organizations, with many corporate sponsors participating.
    • Company Sponsored Celebrations: Some companies host internal or employee focused celebrations, such as picnics, parties, or giveaways in observance of the holiday.

    In summary, July 4, 2025, will see widespread closures across public institutions, while private sectors like retail and hospitality may capitalize on the long weekend with sales and events.

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    Employer Considerations for Time Off

    For employers, holiday weekends like Independence Day 2025 can challenge staffing and workload management. Many companies encourage employees to take time off during holidays like this, but they also need to ensure business continuity, particularly for customer service and essential operations. Here are some factors employers typically consider:

    • Workload and Staffing: Employers may ask employees to submit time off requests in advance, especially for popular holiday weekends like Independence Day. This ensures that there’s enough staff to cover operations if the business remains open.

    • Holiday Pay: Depending on company policy, employees who work on July 4th may be entitled to holiday pay or time and a half. Some companies may offer compensatory time off for those working during the holiday.

    • Encouraging Work Life Balance: Many companies, particularly those in competitive industries, are placing a greater emphasis on work life balance. Encouraging employees to take an extended weekend during holidays like Independence Day can improve morale and contribute to higher productivity once employees return.

    FAQ Section

    Do all employees in the U.S. get paid for Independence Day?

    No, paid time off on Independence Day 2025 depends on the company policy. Federal employees automatically get paid, but private sector employees may or may not receive paid holiday leave depending on their employer’s guidelines. Some companies offer holiday pay as part of their benefits, while others might not.

    Will public transportation be available on Independence Day 2025?

    Public transportation typically runs on a limited or holiday schedule during Independence Day. While major cities like New York and Washington, D.C., may offer some services, it’s best to check local transportation websites for details about any changes to routes and schedules.

    Are there any restrictions or regulations for fireworks displays in 2025?

    Fireworks regulations vary by state and municipality. Many cities organize official fireworks shows for safety reasons. It’s important for individuals to check local laws before purchasing or setting off fireworks, as some areas have restrictions on usage for personal celebrations.

    Do employees working in the retail or service industries get holiday pay on Independence Day?

    In many cases, employees working in retail or service industries may receive extra pay (often time and a half) for working on Independence Day, but this depends on the company’s policies and state labor laws.

    Are museums and tourist attractions open on Independence Day?

    Many museums and tourist attractions remain open on Independence Day, often with special events or extended hours. However, government run museums, like the Smithsonian Institution in Washington, D.C., may adjust their schedules or limit services, so it’s best to check ahead.

    Conclusion

    Independence Day 2025, falling on a Friday, presents a perfect opportunity for a long weekend, with many workers in the public and private sectors getting the day off. Public sector institutions such as federal offices and banks will close, while many retail and service industries remain open with adjusted hours. Employers may offer additional time off or flexible working arrangements, especially as many businesses emphasize work life balance. As employees plan to enjoy the extended break with celebrations, fireworks, and family gatherings, the observance of this patriotic holiday will be felt across the country.

  • Georgia Leave Laws And Holidays 2025

    Georgia Leave Laws And Holidays 2025

    In 2025, understanding Georgia leave laws and holiday entitlements is essential for both employers and employees to ensure compliance and fair workplace practices. Georgia leave laws cover various types of time off, including vacation, sick leave, and family related absences, while the state’s holiday schedule highlights important dates for employees to plan around. Tools like the Day Off app can help streamline PTO tracking and ensure you never miss an important holiday. This guide explores Georgia’s key regulations on leave, paid time off (PTO) policies, and recognized public holidays, providing a comprehensive overview to help navigate the year ahead. Whether you’re managing a business or planning your own time off, staying informed on these laws is crucial for smooth operations and well being in the workplace.

    Paid Time Off (PTO) in Georgia

    Leave Quota

    Georgia, like many other states, does not mandate a specific amount of PTO that employers must provide. Instead, businesses are free to set their own policies, which are often outlined in employment contracts or company handbooks. Common PTO allocations include:

    • Entry Level Positions: Employees may receive anywhere from 10 to 15 days of PTO annually, which may cover vacation, personal, and sick leave combined.
    • Mid Level Employees: Those with a few years of service often receive additional days, potentially between 15 to 20 days per year.
    • Senior Level and Long Term Employees: After several years with a company, employees might earn 20+ days of PTO annually, reflecting their longevity and contributions.

    Employers may choose to differentiate between vacation days and sick days or offer a combined pool of PTO, depending on company policy.

    Accrual

    Accrual policies are common in Georgia workplaces and allow employees to earn PTO gradually. This can be calculated based on various metrics, such as hours worked or pay periods:

    • Hourly Accrual: For example, an employee may accrue 1 hour of PTO for every 40 hours worked. This method ensures that employees gradually accumulate leave over time, rather than receiving all PTO upfront at the beginning of the year.
    • Monthly Accrual: Alternatively, employees might earn a certain number of PTO hours each month. For instance, if an employee is entitled to 15 days of PTO per year, they might accrue 1.25 days each month.

    Employers often set accrual caps to prevent the excessive accumulation of PTO, which can affect business operations if multiple employees take time off simultaneously.

    Rollover

    While Georgia does not legally require employers to allow unused PTO to roll over into the next year, many companies choose to implement rollover policies to incentivize employees to stay with the company and offer greater flexibility:

    • Full Rollover: Some employers permit employees to carry over all unused PTO into the following year without restrictions. This allows employees to save up leave for extended vacations or emergencies.
    • Capped Rollover: Many companies implement a cap on the amount of PTO that can be rolled over. For instance, an employee might be allowed to carry over a maximum of 5 days into the next year, with any excess PTO being forfeited.
    • Use it or Lose it: In some cases, employers may enforce a strict “use it or lose it” policy, where any unused PTO at the end of the year is forfeited. This encourages employees to take their time off and prevents the buildup of excessive unused leave.

    It’s important for employees to be aware of their company’s rollover policies and plan their time off accordingly to avoid losing accrued leave.

    Payment of Accrued, Unused Vacation on Termination

    In Georgia leave laws, whether an employer must pay out unused, accrued vacation or PTO upon an employee’s termination (whether voluntary or involuntary) depends on the company’s specific policies:

    • Company Policy or Employment Contract: If an employer’s policy or the employee’s contract explicitly states that accrued vacation or PTO will be paid out upon termination, then the employer is legally obligated to provide this payout. Failure to do so can lead to legal disputes.
    • Discretionary Payment: If no policy or contract specifies that accrued PTO must be paid upon termination, Georgia law does not require the employer to do so. It is common for businesses to reserve the right to deny payment of unused vacation time in these cases, but clarity in company policy is key.

    Best Practices for Employees and Employers

    • For Employees: It is crucial to understand the specifics of your employer’s PTO policy, including how much leave you are entitled to, how PTO is accrued, whether unused days can be rolled over, and whether you will be compensated for unused vacation time upon termination. Always refer to your employee handbook or HR department for clarification.
    • For Employers: To avoid disputes, it’s important to have clear and transparent PTO policies in place. These should outline how leave is accrued, how much PTO can be carried over (if any), and whether unused vacation will be paid out at the end of employment. Clear communication of these policies helps prevent legal issues and ensures employees understand their rights.

    Sick Leave in Georgia

    Federal Laws

    The Family and Medical Leave Act (FMLA) remains the most significant federal regulation providing sick leave protection across the United States, including Georgia. While FMLA does not specifically offer paid sick leave, it ensures that eligible employees of covered employers can take up to 12 weeks of unpaid, job protected leave for the following health related or family reasons:

    • Serious Health Conditions: Employees can take time off to address their own serious health condition, such as chronic illnesses, long term medical conditions, or treatments requiring hospitalization.

    • Caring for a Family Member: FMLA permits employees to care for an immediate family member (spouse, child, or parent) suffering from a serious health condition.

    • Childbirth and Childcare: Parents can use FMLA leave for the birth of a child or adoption, covering both recovery and bonding periods.

    • Military Family Leave: Employees with family members in the military can also take leave for qualifying exigencies related to deployment or to care for a service member with a serious illness or injury.

    To qualify under FMLA, an employee must:

    • Work for a company with 50 or more employees within a 75 mile radius.
    • Have worked for the employer for at least 12 months (though these months do not need to be consecutive).
    • Have worked at least 1,250 hours in the previous 12 months.

    Although FMLA does not provide paid leave, employees are entitled to continue their employer provided health insurance during the time off, and employers are obligated to restore the employee to their original or an equivalent position upon their return.

    State Laws

    Georgia leave laws does not have a state mandated sick leave policy, which means employers in the private sector are not required to offer paid or unpaid sick leave beyond federal requirements. This absence of a sick leave mandate gives employers significant flexibility in creating their own policies regarding time off for illness.

    However, while Georgia does not enforce a specific sick leave quota, there are some exceptions and protections:

    • Kin Care Law: If an employer provides paid sick leave, Georgia’s “Kin Care” law allows employees to use up to 5 days of their paid sick leave to care for immediate family members. This family care provision is significant because it recognizes the need for employees to use their sick leave not only for their own health but also to care for sick family members.

    Employer Provided Sick Leave Policies

    Many employers in Georgia, despite the absence of state requirements, voluntarily offer paid sick leave to stay competitive and to support their workforce. These policies typically include:

    • Paid Sick Leave: While not mandatory, paid sick leave is often part of an employee benefits package. Most employers provide between 5 and 10 paid sick days per year. These can be used for personal illness, doctor’s appointments, or, in some cases, to care for a sick family member.

    • Accrual Systems: Some employers allow employees to accrue sick leave over time. For example, an employee might accrue 1 hour of sick leave for every 30 hours worked, allowing them to gradually build up a bank of sick time they can use when needed.

    • Unlimited Sick Leave: A growing number of companies, particularly in the tech sector, are experimenting with unlimited sick leave policies. While employees are encouraged to take the time they need to recover, these policies often come with the expectation that sick leave will not be abused.

    • Payout for Unused Sick Leave: Unlike vacation time, there is no federal or state law requiring employers to pay out unused sick leave when an employee leaves a company. In Georgia, this decision is left to the employer’s discretion. Some companies may choose to offer a payout for unused sick leave as part of a generous benefits package, but this is not common.

    Key Considerations for Employees

    • Check Employer Policies: Since Georgia does not have a statewide sick leave mandate, it’s crucial for employees to familiarize themselves with their company’s specific sick leave policies. This includes understanding how much sick leave they are entitled to, whether it accrues over time, and whether it can be used for family care.

    • Documentation Requirements: Many employers require employees to provide documentation, such as a doctor’s note, after a certain number of sick days. Employees should be aware of their company’s policy on providing medical documentation for extended absences.

    • FMLA Protections: Employees who need to take extended leave for serious health conditions should explore their eligibility for FMLA. This unpaid leave ensures that they can focus on recovery without fear of losing their job or health benefits.

    Maternity, Paternity, FMLA in Georgia

    Federal law

    The Family and Medical Leave Act (FMLA) provides the most comprehensive federal protections for new parents, allowing eligible employees to take up to 12 weeks of unpaid, job protected leave per year. This leave can be used for a variety of family and medical reasons, including maternity, paternity, adoption, and foster care.

    Maternity Leave

    Under FMLA, expectant mothers are entitled to take leave for:

    • Pregnancy related health conditions: This includes prenatal medical appointments and any complications or serious health conditions related to pregnancy.
    • Childbirth and recovery: After giving birth, mothers can use FMLA leave for recovery and bonding with the newborn. Typically, recovery time can range from 6 to 8 weeks, depending on whether the birth was vaginal or via cesarean section. However, FMLA allows for up to 12 weeks of unpaid leave to cover both recovery and bonding time.

    Paternity Leave

    Fathers are also entitled to take FMLA leave for:

    • Bonding with a newborn: Fathers can take unpaid leave under FMLA to spend time with their newborn child and support the mother during the postpartum period. The 12 week entitlement can be split between parents or taken concurrently, depending on the family’s needs.
    • Caring for a spouse recovering from childbirth: Fathers may also use their FMLA leave to care for their spouse after childbirth, particularly if there are medical complications or the mother requires additional care during recovery.

    Adoption and Foster Care

    FMLA also applies to employees who are adopting a child or becoming foster parents. In these cases, employees can use the 12 weeks of leave to:

    • Bond with the new child.
    • Manage the transition period for the child and family.
    • Handle legal or medical procedures related to the adoption or foster care process.

    FMLA Eligibility and Coverage

    While FMLA provides important protections, not all employees in Georgia are automatically eligible for this leave. To qualify, the following criteria must be met:

    • Workplace size: The employee must work for a covered employer that has at least 50 employees within a 75 mile radius.
    • Length of employment: The employee must have worked for the employer for at least 12 months. These months do not need to be consecutive.
    • Hours worked: The employee must have worked at least 1,250 hours over the past 12 months (which averages to about 24 hours per week).

    Although FMLA does not provide paid leave, it guarantees that employees on leave have their jobs protected. Upon returning to work, employees are entitled to be restored to their original position or an equivalent one, with the same pay, benefits, and working conditions. In addition, health benefits must be maintained during the leave, though employees will need to continue paying their share of any health insurance premiums.

    Additional State Laws

    Unlike some states that have implemented their own paid family leave programs or maternity and paternity leave regulations, Georgia does not have any additional state laws that go beyond the protections provided by FMLA. This means that Georgia employers are not required to offer paid family leave, and any such benefits are offered at the employer’s discretion.

    Absence of Paid Family Leave

    Georgia leave laws does not have a statewide paid family leave program. As a result, employees who need time off to care for a new child, recover from childbirth, or care for a family member typically rely on unpaid FMLA leave or employer provided benefits.

    While this places a financial burden on many families, some employers in Georgia offer paid leave as part of their benefits packages. Paid family leave programs are especially common in larger companies or competitive industries, where businesses seek to attract and retain top talent. Employers may offer:

    • Paid Maternity Leave: Some employers provide fully paid or partially paid maternity leave. This can range from 4 to 12 weeks, depending on the company and the employee’s role.
    • Paid Paternity Leave: A smaller but growing number of employers offer paid paternity leave, allowing fathers to take time off to bond with their new child without losing income.

    Short Term Disability Insurance

    One option for mothers to receive income during maternity leave is through short term disability insurance (STD). Many employers offer STD coverage as part of their benefits package, or employees can purchase policies independently. Short term disability generally covers a portion of the employee’s salary (typically 60-70%) for a set period, often 6-8 weeks following childbirth. Some policies may extend coverage in cases of cesarean sections or complications.

    Employees should verify whether their employer provides short term disability coverage and review the terms, including waiting periods and the percentage of income replacement.

    Employer Provided Benefits and Additional Protections

    Though not required by state law, many Georgia employers choose to go beyond the minimum FMLA protections by offering enhanced benefits to support new parents and their families. These can include:

    Extended Leave Policies

    Some employers provide additional weeks of leave beyond the 12 weeks guaranteed by FMLA. This extended leave may be unpaid or partially paid, and it is designed to accommodate new parents who may need extra time to adjust to their new family responsibilities.

    Flexible Work Arrangements

    Employers in Georgia are increasingly offering flexible work arrangements for new parents returning to work. These may include:

    • Remote work: Allowing employees to work from home for some or all of their workweek, particularly during the transition period after parental leave.
    • Flexible hours: Offering flexible start and end times or reduced hours during the initial months of returning to work to help parents manage their family obligations.

    Paid Parental Leave

    A growing number of Georgia employers are introducing paid parental leave, recognizing that providing financial stability during family leave helps retain valued employees. Paid parental leave policies can vary, but typically offer between 4 to 12 weeks of paid leave for both mothers and fathers.

    Key Takeaways for Employees and Employers

    In 2025, maternity, paternity, and family leave in Georgia rely on federal FMLA protections for job security and unpaid leave. While Georgia does not mandate additional state leave benefits, employers often supplement these with more generous policies, including paid leave, short term disability, and flexible work options. Employees should:

    • Check employer policies: Understand the leave options available, including whether paid leave or short term disability is offered.
    • Plan for unpaid leave: Since FMLA is unpaid, employees should consider their financial situation and explore options like short term disability to cover some of the income loss during leave.
    • Communicate with HR: Employers should clearly communicate their policies, while employees should discuss their family leave plans with HR to ensure a smooth transition.

    Bereavement Leave in Georgia

    In 2025, Georgia does not have specific state laws mandating bereavement leave, meaning the availability of such leave depends on employer policies. Bereavement leave allows employees to take time off following the death of a close family member to grieve, arrange funeral services, and manage related matters. While there is no state requirement for businesses to offer paid or unpaid bereavement leave, many employers voluntarily provide 3 to 5 days of paid leave, especially for the loss of immediate family members such as a spouse, parent, or child. Employees should review their company’s bereavement policy for specific details and options, as some employers may allow for additional unpaid leave or extended paid leave under certain circumstances.

    Jury Duty Leave in Georgia

    In 2025, Georgia leave laws requires employers to provide leave for employees who are called to serve on jury duty. Under state law, employers must allow employees to take time off without fear of losing their job or facing retaliation. However, Georgia does not mandate that employers provide paid leave for jury duty, meaning whether the employee receives compensation during this time depends on the company’s policy. Employees should provide their employer with notice and a copy of the jury duty summons. While serving on a jury, employees are entitled to job protection, ensuring that they can return to their regular position after fulfilling their civic duty. Some companies may offer paid time off for jury duty as a benefit, so employees should review their company’s policies for specific guidelines.

    Military Leave in Georgia

    In 2025, military leave in Georgia is governed by both federal and state laws that provide protections for employees serving in the armed forces. Under the Uniformed Services Employment and Reemployment Rights Act (USERRA), employees who are called to active duty, training, or other military service are entitled to take leave without losing their civilian job. USERRA ensures that upon returning from military service, employees are reinstated to their previous position or a comparable one with the same pay, benefits, and seniority. While employers in Georgia are not required to provide paid leave for military service, many companies offer paid leave or differential pay to make up the difference between military pay and regular earnings. Additionally, Georgia law protects the employment rights of state National Guard members who are called to state or federal duty. Employees are encouraged to notify their employers in advance and review their company’s military leave policies to understand the specific benefits and protections available.

    Voting Leave in Georgia

    In 2025, Georgia leave laws continues to support employees’ right to vote by requiring employers to provide up to two hours of paid leave to cast their ballot during state and federal elections. Employees must request the time off in advance, and employers may specify the hours when the leave can be taken, such as at the beginning or end of the workday, to minimize disruption. However, this leave is only required if the employee’s work schedule does not already allow at least two consecutive hours outside of their working hours to vote. This ensures that all eligible voters have the opportunity to participate in elections without facing work related obstacles.

    Georgia State Holidays in 2025

    In 2025, Georgia will observe several state holidays, providing employees with days off to recognize significant national and local events.

    Holiday Date
    New Year’s Day
    Wednesday, January 1
    Martin Luther King Jr. Day
    Monday, January 20
    Washington’s Birthday (Presidents’ Day)
    Monday, February 17
    Confederate Memorial Day
    Wednesday, April 23
    Memorial Day
    Monday, May 26
    Independence Day
    Friday, July 4
    Labor Day
    Monday, September 1
    Columbus Day
    Monday, October 13
    Veterans Day
    Tuesday, November 11
    Thanksgiving Day
    Thursday, November 27
    Christmas Day
    Thursday, December 25

    FAQ

    What types of employee leave are recognized in Georgia?

    Employees in Georgia may be eligible for several types of leave, including vacation leave, sick leave, family and medical leave, jury duty leave, bereavement leave, and military leave. Georgia follows federal labor standards for most types of leave, and specific benefits depend on the employer’s internal policies.

    Does Georgia require employers to provide paid sick leave?

    Georgia does not have a statewide law requiring private employers to provide paid sick leave. However, under the Georgia Family Care Act, employees who already receive paid sick leave through their employer can use up to five days per year to care for immediate family members.

    Are Georgia employers required to provide paid vacation or PTO?

    No, Georgia law does not require employers to provide paid vacation or paid time off (PTO). However, if an employer offers these benefits, they must follow their established policy or employment contract regarding accrual, use, and payout of unused leave.

    What family and medical leave protections apply in Georgia?

    Employees in Georgia are covered under the federal Family and Medical Leave Act (FMLA), which provides up to 12 weeks of unpaid, job protected leave for qualifying reasons, including childbirth, adoption, serious illness, or caring for a family member with a serious health condition. Georgia does not have an additional state level family leave law.

    Are employees entitled to paid family leave in Georgia?

    No, Georgia does not currently have a state mandated paid family leave program. However, public employees may be eligible for certain paid parental leave benefits under the Paid Parental Leave for State Employees Act, which allows up to 120 hours (three weeks) of paid parental leave following the birth, adoption, or foster placement of a child.

    Are employees entitled to time off for jury duty in Georgia?

    Yes. Employers must allow employees time off to serve on a jury. While employers are not required to pay employees during jury service, they cannot penalize, demote, or terminate an employee for performing jury duty.

    Does Georgia require bereavement leave?

    No, Georgia law does not require employers to provide bereavement leave. However, many employers choose to offer paid or unpaid time off to allow employees to grieve or attend funeral services.

    Are meal or rest breaks required by Georgia law?

    Georgia does not require employers to provide meal or rest breaks for employees aged 18 or older. However, minors under 16 must receive at least a 30 minute break for every five hours of work. Many employers still offer breaks as part of company policy or labor agreements.

    What are the official state holidays in Georgia?

    Georgia observes the following state and federal holidays:

    • New Year’s Day

    • Martin Luther King Jr. Day

    • Washington’s Birthday

    • Confederate Memorial Day (observed on a designated date)

    • Memorial Day

    • Juneteenth National Independence Day

    • Independence Day

    • Labor Day

    • Columbus Day

    • Veterans Day

    • Thanksgiving Day

    • Christmas Day

    Note: State employees may observe additional holidays as designated by the governor’s annual proclamation.

    How can the Day Off app help Georgia employers manage leave and holidays?

    The Day Off app simplifies leave and attendance management for Georgia employers by automating PTO tracking, holiday scheduling, and approvals. It helps ensure compliance with company policies, integrates with Slack and Google Calendar, and provides employees with transparency into their available leave.

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  • UK Public Holidays 2025

    UK Public Holidays 2025

    As we approach 2025, both employers and employees in the UK need to be aware of the official public holidays. Understanding the holiday calendar can help businesses plan their operations efficiently, optimize leave management, and allow employees to schedule their annual leave, especially if they are looking to extend their holidays or create long weekends.

    In this detailed guide, we will cover the UK Public Holidays 2025, offer advice on how to make the most of them, and explain how employers can accommodate employees looking for longer weekends. We’ll also guide holiday entitlements and how they differ across the four nations of the UK.

    What are UK Public Holidays?

    Public holidays, also known as bank holidays in the UK, are specific days when most businesses, schools, and government offices are closed. Employees often get the day off, but it’s important to note that this is not a legal right; the entitlement to paid leave on public holidays depends on the employment contract.

    Employers must adhere to the working time regulations which state that workers are entitled to 28 days of paid holiday per year. This can include bank holidays, but it’s up to the employer to decide whether public holidays are counted as part of the 28 days or offered as additional days off.

    UK Bank Holidays in 2025

    The following are the UK Public Holidays 2025. Note that these dates may vary slightly depending on which part of the UK you are in (England, Scotland, Wales, or Northern Ireland). Below, we will outline holidays for each region and guide how to maximize time off.

    England and Wales Bank Holidays 2025:

    • New Year’s Day – Wednesday, 1 January
    • Good Friday – Friday, 18 April
    • Easter Monday – Monday, 21 April
    • Early May Bank Holiday – Monday, 5 May
    • Spring Bank Holiday – Monday, 26 May
    • Summer Bank Holiday – Monday, 25 August
    • Christmas Day – Thursday, 25 December
    • Boxing Day – Friday, 26 December

    Scotland Bank Holidays 2025:

    • New Year’s Day – Wednesday, 1 January
    • 2nd January – Thursday, 2 January
    • Good Friday – Friday, 18 April
    • Early May Bank Holiday – Monday, 5 May
    • Spring Bank Holiday – Monday, 26 May
    • Summer Bank Holiday – Monday, 4 August
    • St Andrew’s Day – Sunday, 30 November (often observed on the following Monday)
    • Christmas Day – Thursday, 25 December
    • Boxing Day – Friday, 26 December

    Northern Ireland Bank Holidays 2025:

    • New Year’s Day – Wednesday, 1 January
    • St Patrick’s Day – Monday, 17 March
    • Good Friday – Friday, 18 April
    • Easter Monday – Monday, 21 April
    • Early May Bank Holiday – Monday, 5 May
    • Spring Bank Holiday – Monday, 26 May
    • Battle of the Boyne (Orangemen’s Day) – Monday, 14 July
    • Summer Bank Holiday – Monday, 25 August
    • Christmas Day – Thursday, 25 December
    • Boxing Day – Friday, 26 December

    Creating Long Weekends in 2025

    For employees looking to make the most of their time off during UK Public Holidays 2025, the calendar presents several opportunities to turn short holidays into long weekends or even longer breaks with the strategic use of annual leave. Below are some tips on how to stretch your holidays.

    January 2025:

    • New Year’s Day (Wednesday, 1 January): Since New Year’s Day falls mid week, taking Thursday, 2 January, and Friday, 3 January off will give employees a 5 day break, from Wednesday through Sunday.
    • Scotland: Employees in Scotland already have the 2nd of January as a public holiday, so taking Friday, 3 January, off would allow them to enjoy a 5 day break.

    Easter Weekend (18-21 April 2025):

    • In the UK Public holidays 2025, Easter weekend includes Good Friday on 18 April and Easter Monday on 21 April. This already provides a four day weekend for most employees. However, if you want to extend this break, taking Tuesday, 22 April, to Friday, 25 April off will give you a 10 day break, starting from Saturday, 12 April to Sunday, 27 April, using just 4 days of annual leave.

    Early May Bank Holiday (Monday, 5 May):

    • Employees can extend this long weekend by taking Friday, 2 May, or Tuesday, 6 May, off to create a 4 day weekend.

    Spring Bank Holiday (Monday, 26 May):

    • Similar to the Early May Bank Holiday, taking either Friday, 23 May, or Tuesday, 27 May, off will allow for an extended break over the Spring Bank Holiday weekend.

    Summer Bank Holiday (25 August in England, Wales, and Northern Ireland; 4 August in Scotland):

    • For employees in England, Wales, and Northern Ireland, the Summer Bank Holiday on Monday, 25 August provides another opportunity to create a long weekend. Taking Friday, 22 August, or Tuesday, 26 August, off will give employees a four day weekend.
    • In Scotland, the Summer Bank Holiday on Monday, 4 August can be extended by taking either Friday, 1 August or Tuesday, 5 August, off to create a longer break.

    Christmas and New Year (December 2025):

    • Christmas Day and Boxing Day fall on Thursday, 25 December, and Friday, 26 December, giving employees a four day weekend if they include Saturday and Sunday. By taking Monday, 29 December, to Wednesday, 31 December, off, employees can create an 11 day break, from Thursday, 25 December to Sunday, 4 January 2026, using just 3 days of annual leave.

    How Employers Can Accommodate Long Weekends

    For employers, planning around UK Public Holidays 2025 can help ensure minimal disruption to business operations while also accommodating employees’ requests for time off. Here are some ways employers can manage this:

    Encourage Early Requests for Leave:

    By asking employees to submit their holiday requests early, employers can plan schedules accordingly and ensure there is enough staff coverage, especially around popular holiday times like Christmas and Easter.

    Stagger Holidays:

    If multiple employees are requesting time off around the same period, employers can manage workloads by staggering holidays. This ensures that not all employees are off at the same time, which could disrupt business operations.

    Flexible Working Arrangements:

    Some employers may choose to offer flexible working hours or remote work options for employees around bank holidays. This allows employees to enjoy longer breaks without taking too many days off, while still maintaining productivity.

    Use Holiday Calculators:

    Employers can use holiday calculators and rota management software to track employee holidays and ensure that sufficient staffing is maintained during public holidays and long weekends.

    Consider the Business Impact:

    If your business operates in industries like retail or hospitality where public holidays can be particularly busy, you may need to offer incentives for employees to work during these times. Alternatively, employers can offer compensatory time off for those working on public holidays.

    Bank Holiday Entitlements and Pay

    It’s important to note that while public holidays are often seen as days off, they are not a statutory right. Employees are entitled to 28 days of paid leave per year, which may or may not include bank holidays. The specific entitlement to time off on public holidays will depend on the employee’s contract of employment.

    Full time Employees:

    Typically, full time employees are given bank holidays as paid days off as part of their annual leave entitlement, but this varies between employers.

    Part time Employees:

    For part time employees, entitlement to bank holidays is typically pro rated based on their working hours. Employers must ensure that part time employees receive fair and proportional time off if bank holidays are included in their contracts.

    Overtime or Compensation:

    In some cases, if employees are required to work on a bank holiday, they may receive additional compensation or time off in lieu, depending on their employment agreement.

    FAQ: Frequently Asked Questions about UK Public Holidays 2025

    Do all businesses have to close on public holidays?

    No, not all businesses are required to close on public holidays. Many essential services, such as healthcare, emergency services, and some retail stores, remain open. The decision to close or remain open on public holidays depends on the nature of the business and its operational requirements. Some businesses may offer employees compensatory time off or additional pay if they are required to work on public holidays.

    Are bank holidays counted as part of my annual leave?

    It depends on your employment contract. Some employers include bank holidays as part of the statutory 28 days of annual leave, while others may offer them as additional days off. It is important to check your employment contract or speak with your HR department to understand how public holidays are handled in your company.

    Can part time employees take bank holidays off?

    Yes, part time employees are entitled to bank holidays, but this entitlement is usually pro rated based on the number of hours or days they work. For example, if a part time employee works three days a week, they may receive a proportionate number of paid bank holidays compared to a full time employee.

    What happens if a public holiday falls on my regular day off?

    If a public holiday falls on an employee’s regular day off (for example, a weekend or a scheduled non working day), the entitlement to a replacement day off or additional compensation will depend on the employer’s policy. Some employers offer a day in lieu, while others may not provide additional compensation. It’s important to check your employment contract for details.

    Can I be required to work on a public holiday?

    Yes, depending on the terms of your employment contract, your employer may require you to work on public holidays, especially in industries like healthcare, retail, and hospitality. If you are required to work on a public holiday, your employer may offer additional pay (e.g., time and a half) or time off in lieu.

    What should I do if my request for annual leave around a public holiday is denied?

    If your employer denies your request for leave around a public holiday, it’s typically due to business needs or staffing shortages. In this case, it’s best to discuss alternative dates with your employer and try to be flexible with your leave plans. Employers are not legally obligated to approve all leave requests, especially during peak times, but they should handle requests fairly.

    Are public holidays the same across the UK?

    No, public holidays vary across the UK. While England and Wales share the same public holidays, Scotland and Northern Ireland have additional holidays, such as St. Andrew’s Day in Scotland and St. Patrick’s Day in Northern Ireland. Employers and employees should be aware of the regional differences when planning holidays and operations.

    What happens if I am on maternity/paternity leave during a public holiday?

    If you are on maternity, paternity, or adoption leave, you are entitled to accrue both statutory and contractual holiday entitlements during this period, including public holidays. You can discuss with your employer how to take these holidays either before or after your maternity/paternity leave ends.

    How can I take advantage of public holidays if I want to travel?

    To maximize your time off for travel, try to plan your holidays around long weekends or by taking additional days off around public holidays. For example, during the Easter holiday or the Christmas period, you can extend your break by using a few days of annual leave before or after the holiday to create a longer vacation.

    Do public holidays affect deadlines for government services and payments?

    Yes, public holidays can impact the deadlines for government services, such as filing taxes or receiving benefits. If a deadline falls on a public holiday, it is usually extended to the next working day. It is advisable to check with the relevant government agency for specific details regarding your case.

    Conclusion

    UK Public Holidays 2025 offers several opportunities for employees to maximize their time off by strategically combining public holidays with annual leave. For employers, understanding these holidays and planning can ensure that business operations continue smoothly while allowing employees to take their well deserved breaks. By offering flexible working arrangements and managing holiday requests efficiently, businesses can strike a balance between maintaining productivity and supporting employee well being.

    Whether you’re an employee looking to enjoy a long weekend or an employer planning your workforce schedules, knowing the public holidays and how to use them to your advantage is crucial for a productive and happy year in 2025.

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  • Florida Leave Laws And Holidays 2025

    Florida Leave Laws And Holidays 2025

    Understanding Florida leave laws and holiday entitlements for 2025 is crucial for both employers and employees alike. While Florida does not have state mandated paid leave policies, businesses and workers must navigate a mix of federal guidelines, company specific policies, and state regulations that influence workplace benefits. Using an efficient PTO tracker, like Day Off, can help streamline the process of managing leave. This article will provide a comprehensive overview of the leave types available, including paid time off (PTO), sick leave, and family leave, alongside public holidays observed in Florida. By understanding these rules, employers can remain compliant, and employees can better plan their time off in the year ahead.

    Paid Time Off (PTO) in Florida

    Florida continues to have no state mandated paid time off (PTO) requirements, leaving the establishment of PTO policies up to individual employers. Despite the absence of state regulations, most companies in Florida offer PTO, including vacation days, to attract and retain employees. The structure of PTO policies generally revolves around key components such as leave quota, accrual, rollover, and payment of unused vacation upon termination.

    Leave Quota

    The leave quota, or the number of days an employee is entitled to for PTO, is typically set by employers. This quota varies based on factors like job role, length of employment, and company policy. While many organizations offer an average of 10–15 days of PTO annually for full time employees, this number may increase with seniority or job position.

    Accrual

    PTO is often accrued over time, meaning employees earn a portion of their PTO with each pay period or month worked. For example, an employee may accrue PTO at a rate of 1.25 days per month, which totals 15 days per year. Some companies may also offer front loaded PTO, where employees receive their full quota of time off at the beginning of the year. Accrual policies are entirely at the discretion of the employer.

    Rollover

    Rollover policies refer to whether unused PTO can be carried over into the next year. In Florida, the rollover of unused PTO is dependent on company policies, as there are no state laws mandating it. Some employers may allow a certain number of unused days to be rolled over, while others may impose a “use it or lose it” policy, where unused days expire at the end of the year. Alternatively, some companies may cap the total amount of accrued PTO to prevent excessive accumulation.

    Payment of Accrued, Unused Vacation on Termination

    Florida law does not require employers to pay employees for accrued, unused PTO upon termination unless specified by the company’s policies. However, many businesses choose to include this payment as part of their employment agreements. If an employer has a written policy or contract promising payout of unused vacation upon termination, they are legally obligated to honor it. Otherwise, the payout of unused PTO is left to the discretion of the employer.

    Sick Leave in Florida

    Federal Laws

    While no federal law mandates paid sick leave for all employees, certain provisions under federal law protect workers’ right to unpaid leave in specific circumstances:

    Family and Medical Leave Act (FMLA)

    The FMLA allows eligible employees to take up to 12 weeks of unpaid, job protected leave per year for serious health conditions, the care of a family member with a serious illness, or the birth/adoption of a child. While FMLA does not guarantee paid sick leave, it ensures employees can take time off without losing their job or health benefits.

    Eligibility requirements include:

    • Working for a covered employer (private sector employers with 50 or more employees, public agencies, and schools).
    • Having worked for the employer for at least 12 months.
    • Accumulating at least 1,250 hours of service during the previous 12 months.

    The FMLA does not impose a specific sick leave quota but provides unpaid leave for certain qualifying medical conditions.

    Families First Coronavirus Response Act (FFCRA)

    Although the FFCRA initially provided paid sick leave during the COVID-19 pandemic, its mandatory paid sick leave provisions expired at the end of 2020. However, employers may still voluntarily offer paid sick leave under the FFCRA guidelines, with tax credits available for businesses that choose to do so.

    State Laws

    Florida does not have any state laws that mandate paid or unpaid sick leave for private sector employees. Local governments in Florida are also prohibited from enacting sick leave ordinances, making it one of the states where employers have complete discretion in offering sick leave benefits.

    However, many businesses in Florida voluntarily provide sick leave to employees as part of their benefits package to attract and retain talent. These policies are defined at the company level and vary in terms of accrual rates, leave quotas, and rollover rules. Employers are encouraged to clearly outline their sick leave policies in employee handbooks to avoid misunderstandings.

    Domestic Violence Leave in Florida

    Florida continues to offer protections for employees experiencing domestic violence through the Florida Domestic Violence Leave Act. This state law ensures that employees are entitled to take time off from work to address issues related to domestic violence, providing support to those facing difficult personal circumstances.

    Eligibility for Domestic Violence Leave

    Under Florida leave laws, employees who work for an employer with 50 or more employees are eligible to take domestic violence leave. This law applies to both full time and part time employees, and it offers the following protections:

    • Up to 3 days of leave per calendar year is provided for employees to handle domestic violence related matters.
    • Employees must provide reasonable advance notice to their employer when possible, except in emergencies where prior notice may not be feasible.

    Reasons for Taking Domestic Violence Leave

    Domestic violence leave is granted for a variety of purposes related to protecting an employee’s safety and well being. Employees can use this leave to:

    • Seek medical treatment or counseling for physical or psychological injuries resulting from domestic violence.
    • Obtain legal assistance or prepare for legal proceedings related to domestic violence, such as seeking an injunction for protection.
    • Attend court hearings or take other legal action in response to domestic violence.
    • Relocate to ensure the employee’s safety and the safety of their family members.
    • Seek services from a domestic violence shelter or other social service agencies.

    Job Protection and Confidentiality

    Florida law ensures that employees taking domestic violence leave have their jobs protected. Employers are prohibited from retaliating against employees for taking this leave. While the leave is unpaid, employees may use any accrued paid leave, such as vacation or sick leave, to cover the time off.

    Additionally, all information provided to the employer regarding domestic violence leave must be kept confidential. Employers are required to safeguard the privacy of the employee’s situation and cannot disclose any details without the employee’s permission, except when legally required.

    Additional Protections for Domestic Violence Survivors

    While Florida does not mandate that domestic violence leave be paid, the law allows employees to utilize other available paid leave (like PTO or sick leave) during their absence. Furthermore, employees are entitled to return to the same or equivalent position after taking leave, ensuring job security and continuity.

    Maternity, Paternity, FMLA in Florida

    Federal Laws

    The Family and Medical Leave Act (FMLA) is the most significant federal law offering protections for new parents, both mothers and fathers, in Florida and across the U.S. It provides unpaid, job protected leave under specific conditions:

    Family and Medical Leave Act (FMLA)

    The FMLA allows eligible employees to take up to 12 weeks of unpaid leave per year for various family and medical reasons, including:

    • The birth of a child and care for the newborn.
    • Adoption or foster care placement of a child.
    • Caring for a spouse, child, or parent with a serious health condition.
    • A serious health condition that makes the employee unable to perform essential job functions.

    Eligibility Requirements for FMLA:

    • The employee must work for a covered employer (public agencies, schools, and private employers with 50 or more employees).
    • They must have worked for the employer for at least 12 months.
    • The employee must have completed at least 1,250 hours of work during the past 12 months.

    While the FMLA guarantees job protection, it does not mandate paid leave. However, employees may use accrued vacation or sick leave during their FMLA leave if permitted by their employer.

    Additional State Laws in Florida

    Florida does not have additional state laws that require private employers to provide paid or unpaid maternity and paternity leave beyond the FMLA provisions. However, some state specific nuances and protections apply to public sector employees and employers:

    Public Sector Employees

    While private sector employees rely solely on federal FMLA protections, Florida public sector employees may have access to more generous leave options depending on their agency or municipality. Public employees should consult their specific employer policies, as some government agencies provide extended or additional paid leave options.

    Discrimination Protections

    Florida employers must comply with both state and federal anti discrimination laws. Under the Florida Civil Rights Act (FCRA) and the federal Pregnancy Discrimination Act (PDA), employers cannot discriminate against employees based on pregnancy, childbirth, or related medical conditions. This means that pregnant employees must be treated the same as other employees with temporary disabilities in terms of leave policies and job accommodations.

    Use of Paid Time Off (PTO)

    Although Florida does not mandate paid leave for maternity or paternity purposes, employers are often required to allow employees to use any available accrued Paid Time Off (PTO) or sick leave during their FMLA leave. This allows employees to receive some level of income replacement during their time away from work, even though the leave itself may be unpaid.

    Bereavement Leave in Florida

    In 2025, Florida leave laws does not have state mandated bereavement leave laws requiring employers to provide time off for employees who experience the death of a loved one. However, many employers in Florida voluntarily offer bereavement leave as part of their benefits packages. Typically, bereavement leave allows employees to take anywhere from 3 to 5 days off to grieve and manage funeral arrangements or other matters related to the loss of a family member. The specifics of bereavement leave, including duration and whether the leave is paid or unpaid, are determined by the employer’s policies. Employees are encouraged to review their company’s leave policy for details on how bereavement leave is handled in their workplace.

    Jury Duty Leave in Florida

    In 2025, Florida leave laws requires employers to provide unpaid Jury Duty Leave to employees who are called to serve as jurors. While the law does not mandate that employers pay employees during their time on jury duty, many companies choose to offer paid leave as part of their benefits package. Employees are protected from termination, threats, or coercion related to their jury service, ensuring job security during this civic duty. To be eligible for jury duty leave, employees must provide their employer with a copy of the jury summons in advance. Upon completing jury service, employees are entitled to return to their previous position without any loss of seniority or benefits.

    Military Leave in Florida

    In 2025, Military Leave in Florida is governed by both federal and state laws, offering strong protections for employees who serve in the military. Under the federal Uniformed Services Employment and Reemployment Rights Act (USERRA), Florida employees who are called to active duty, training, or other military obligations are entitled to unpaid leave with job protection. Upon completion of military service, employees have the right to be reinstated to their previous position or a comparable one with the same seniority, pay, and benefits. Additionally, Florida state law provides further protections for public employees, including up to 30 days of paid leave per year for military training. Employers are prohibited from discriminating against employees based on their military service, and employees can use any accrued paid time off (PTO) during their military leave if desired.

    Voting Leave in Florida

    In 2025, Florida does not have specific state laws requiring employers to provide paid or unpaid time off for employees to vote. However, employers are encouraged to support their employees in fulfilling their civic duty by offering flexible work schedules on election days. Some businesses may choose to provide voluntary paid or unpaid time off for voting. Florida’s polls are typically open from 7 a.m. to 7 p.m., allowing employees to vote before or after work. Additionally, employees can take advantage of early voting or absentee ballots to ensure they have the opportunity to vote without missing work. Employers are encouraged to create policies that support employee participation in elections while maintaining business operations.

    Florida State Holidays in 2025

    In 2025, Florida observes several state holidays, during which many businesses, schools, and government offices close or operate on limited schedules. These holidays typically align with national public holidays.

    Holiday Date
    New Year’s Day
    Wednesday, January 1
    Martin Luther King Jr. Day
    Monday, January 20
    Presidents’ Day
    Monday, February 17
    Memorial Day
    Monday, May 26
    Independence Day
    Friday, July 4
    Labor Day
    Monday, September 1
    Columbus Day
    Monday, October 13
    Veterans Day
    Tuesday, November 11
    Thanksgiving Day
    Thursday, November 28
    Day After Thanksgiving (Black Friday)
    Friday, November 29
    Christmas Day
    Thursday, December 25

    FAQ

    What types of employee leave are recognized in Florida?

    Employees in Florida may be eligible for various types of leave, including vacation leave, sick leave, family and medical leave, jury duty leave, bereavement leave, and military leave. Most leave benefits are determined by company policy since Florida does not have extensive state mandated leave laws for private employers.

    Does Florida require employers to provide paid sick leave?

    No, Florida does not have a statewide law requiring private employers to provide paid sick leave. However, employers can choose to offer paid or unpaid sick leave as part of their benefits. Public sector employees and some local jurisdictions may have their own specific policies.

    Are employers in Florida required to provide paid vacation or PTO?

    No, Florida law does not require employers to offer paid vacation or paid time off (PTO). However, if an employer does offer these benefits, they must follow their established policy or employment agreement regarding accrual, usage, and payout upon separation.

    What family and medical leave protections apply in Florida?

    Florida employees are covered under the federal Family and Medical Leave Act (FMLA), which provides up to 12 weeks of unpaid, job protected leave for qualifying reasons such as childbirth, adoption, serious illness, or caring for a sick family member. The state does not have additional family or medical leave laws beyond federal requirements.

    Does Florida have a paid family leave program?

    No, Florida does not currently have a state run paid family leave program. Employees must rely on federal FMLA protections or employer provided benefits for time off related to family or medical needs.

    Are employees entitled to time off for jury duty in Florida?

    Yes. Employers are required to allow employees time off to serve on a jury. While private employers are not obligated to pay employees during jury service, they cannot terminate or penalize employees for fulfilling jury duty obligations.

    Does Florida require bereavement leave?

    No, Florida law does not require employers to provide bereavement leave. However, many employers offer paid or unpaid leave for employees to attend funerals or grieve the loss of a loved one as part of their internal policies.

    Are meal or rest breaks required by Florida law?

    Florida does not require meal or rest breaks for employees aged 18 or older. However, employees under 18 who work more than four consecutive hours must be given at least a 30 minute uninterrupted break. Many employers still provide breaks voluntarily as part of company policy.

    What are the official state holidays in Florida?

    Florida observes both state and federal holidays, including:

    • New Year’s Day

    • Martin Luther King Jr. Day

    • Presidents’ Day

    • Memorial Day

    • Independence Day

    • Labor Day

    • Veterans Day

    • Thanksgiving Day

    • Christmas Day

    State employees may also observe additional holidays or special observances.

    How can the Day Off app help Florida employers manage leave and holidays?

    The Day Off app helps Florida employers easily manage time off requests, track PTO balances, and automate leave approvals. It ensures consistent policy enforcement, integrates with tools like Slack and Google Calendar, and streamlines compliance with federal leave laws like FMLA.

    Smarter time off tracking starts here.

    Sign up for free
  • District Of Columbia Leave Laws And Holidays 2026

    District Of Columbia Leave Laws And Holidays 2026

    In 2026, the District of Columbia (D.C.) offers a robust set of leave laws and holidays that protect the rights of its workers while ensuring fair labor practices. District of Columbia leave laws stands out with its comprehensive regulations, which include paid family leave, sick leave, and various other leave entitlements for employees. District of Columbia leave laws help foster a healthier work life balance and ensure employees can manage personal or family needs without fear of losing their jobs. With the help of tools like Day Off, tracking and managing these leave policies becomes easier for both employers and employees. Additionally, the District observes both federal and local holidays, granting workers time off to celebrate significant cultural and national events. This article will explore the leave laws and holiday schedules in D.C. for 2026, highlighting important changes and rights employees should be aware of.

    Paid Time Off (PTO) in the District of Columbia

    Leave Quota

    In the District of Columbia leave laws, private employers typically establish their own Paid Time Off (PTO) policies. While there are no specific mandates from the District of Columbia government regarding a required PTO quota, many employers offer a set number of PTO days based on years of service or job role. Employers must communicate their PTO policies to employees, ensuring transparency regarding leave entitlements.

    Accrual

    PTO accrual in the District of Columbia often depends on company policy. A common practice is for employees to accrue PTO on a monthly or per pay period basis, which allows them to gradually earn leave over time. For example, an employer might offer employees 15 days of PTO per year, accruing at a rate of 1.25 days per month. Accrual policies should be clearly outlined in the employee handbook.

    Rollover

    District of Columbia law does not require employers to allow employees to carry over unused PTO from one year to the next. However, many employers provide a rollover policy as a benefit to their employees. Rollover provisions can vary, with some employers allowing employees to roll over a portion of unused PTO, while others may limit the total amount that can be carried over. Some companies may also implement a “use it or lose it” policy, requiring employees to use their PTO by the end of the year or forfeit it.

    Payment of Accrued, Unused Vacation on Termination

    In the District of Columbia, employers are required to pay out accrued, unused vacation time upon an employee’s termination if the company’s policy or employment contract provides for it. If the employer has a clear policy that vacation time will not be paid out at termination, they may not be obligated to do so. Therefore, it is essential for employees to review their company’s PTO policy to understand whether they are entitled to a payout of unused leave at the end of their employment.

    Sick Leave in the District of Columbia

    Overview of the Accrued Sick and Safe Leave Act (ASSLA)

    Washington, D.C.’s sick leave laws are primarily governed by the Accrued Sick and Safe Leave Act (ASSLA), which requires employers to provide paid leave to employees for various health and safety related reasons. The Act covers all employees who work in the District, with accrual rates based on the size of the employer.

    Employer Requirements by Size

    • Employers with 100+ employees: Must provide 1 hour of paid leave for every 37 hours worked, up to a maximum of 7 days (56 hours) of paid leave per year.
    • Employers with 25 to 99 employees: Must provide 1 hour of paid leave for every 43 hours worked, up to a maximum of 5 days (40 hours) of paid leave per year.
    • Employers with 24 or fewer employees: Must provide 1 hour of paid leave for every 87 hours worked, up to a maximum of 3 days (24 hours) of paid leave per year.

    Eligible Uses of Sick Leave

    Under ASSLA, employees may use accrued sick leave for:

    • Personal illness, injury, or health condition.
    • Medical care, diagnosis, or preventive care for themselves or a family member.
    • Caring for a family member who is ill or requires medical attention.
    • Domestic violence or abuse: Seeking medical care, counseling, legal assistance, or relocation for the employee or a family member who has been a victim of domestic violence or sexual abuse.

    Definition of Family Members

    The District of Columbia has a broad definition of “family members” for sick leave:

    • Spouses
    • Domestic partners
    • Children (including biological, adopted, or foster children)
    • Parents (including step parents and legal guardians)
    • Siblings
    • Grandchildren
    • Grandparents

    Accrual and Carryover

    • Sick leave begins accruing on the first day of employment but cannot be used until the employee has completed 90 days of service.
    • Unused sick leave can carry over to the next year, but the yearly caps on the number of sick leave days apply (based on employer size).
    • Employers are not required to pay out accrued, unused sick leave upon an employee’s separation from the company.

    Enforcement and Penalties

    The Department of Employment Services (DOES) enforces ASSLA. Employers who fail to comply with the Act may be subject to penalties, including:

    • Payment of back wages to affected employees.
    • Fines for each violation.
    • Additional damages up to three times the amount of unpaid wages.

    Documentation and Notice Requirements

    • Employees are required to notify employers as soon as possible when using sick leave for foreseeable reasons, such as a planned medical appointment.
    • Employers may request reasonable documentation (e.g., a doctor’s note) for sick leave used for three or more consecutive days.
    • Employers cannot require an employee to find a replacement worker as a condition of using sick leave.

    Safe Leave Provisions

    The “safe leave” aspect of the law allows employees to take time off for issues related to domestic violence, sexual assault, or stalking. Employees can use safe leave to:

    • Seek medical attention for injuries.
    • Obtain services from a victim services organization.
    • Relocate temporarily.
    • Seek legal advice or attend court proceedings.

    Employer Exemptions

    • The law does not apply to independent contractors, work study students, or healthcare workers who are compensated based on the number of patients they see (i.e., per visit).

    Interaction with Federal and Other Local Leave Laws

    In some instances, the federal Family and Medical Leave Act (FMLA) or District specific family leave laws might provide additional protections or leave benefits beyond those mandated by ASSLA. For instance:

    • If an employee is eligible for FMLA, they may use their accrued paid sick leave concurrently with FMLA leave.

    Maternity, Paternity and FMLA in the District of Columbia

    Federal Laws

    Under the Family and Medical Leave Act (FMLA), eligible employees across the United States, including the District of Columbia, are entitled to up to 12 weeks of unpaid, job protected leave for certain family and medical reasons. This includes maternity and paternity leave for the birth and care of a newborn child, adoption, or foster care placement.

    Key FMLA provisions for maternity and paternity leave include:

    • Employees can take up to 12 weeks of unpaid leave in 12 months.
    • The leave is job protected, meaning employees are entitled to return to the same or an equivalent position after the leave period.
    • Health insurance benefits must continue during the leave under the same terms as if the employee were still working.

    To qualify for FMLA leave, employees must:

    • Work for a covered employer (generally one with 50 or more employees).
    • Have worked for the employer for at least 12 months.
    • Have completed at least 1,250 hours of work in the 12 months prior to the leave.

    While FMLA provides job protection, it does not mandate paid leave. However, employees may choose to use any accrued paid leave, such as vacation or sick leave, concurrently with FMLA.

    Additional State Laws

    The District of Columbia offers additional maternity and paternity leave benefits through the Paid Family Leave (PFL) program, which provides paid leave for eligible employees. Under the PFL program, eligible workers are entitled to:

    • Up to 8 weeks of paid leave for parental bonding following the birth, adoption, or foster placement of a child.
    • This leave is paid, with the benefit amount based on the employee’s wages and capped at a maximum weekly benefit.

    The Paid Family Leave program complements FMLA by providing paid time off, which FMLA does not guarantee. Unlike FMLA, there are no specific size requirements for employers under the District’s PFL program. Employees are eligible based on their wage contributions to the program, even if they work for smaller employers.

    Additionally, under D.C.’s Human Rights Act, employees are protected against discrimination based on pregnancy, childbirth, or related conditions. Employers are required to make reasonable accommodations for pregnant employees, including modified work duties or time off, and it’s unlawful for employers to retaliate against employees who request these accommodations.

    Bereavement Leave in the District of Columbia

    In 2026, the District of Columbia does not have a specific law that mandates bereavement leave for private sector employees. However, many employers voluntarily provide bereavement leave as part of their benefits package, typically offering a few days of paid or unpaid leave to allow employees to grieve and attend funeral services. Public sector employees in D.C. may have different provisions based on government regulations. Employers are encouraged to clearly outline their bereavement leave policies in employee handbooks, including the number of days allowed and whether the leave is paid or unpaid. Employees are advised to review their company’s specific policies for bereavement leave.

    Jury Duty Leave in the District of Columbia

    In 2026, the District of Columbia requires employers to provide jury duty leave for employees who are summoned to serve as jurors. While employers are legally required to allow time off for jury service, they are not obligated to provide paid leave during this time. However, some employers may offer paid jury duty leave as part of their benefits. Employees must notify their employer upon receiving a jury summons and may need to provide proof of service. D.C. law protects employees from retaliation or job termination due to fulfilling their civic duty of jury service.

    Military Leave in the District of Columbia

    In 2026, military leave in the District of Columbia is governed by both federal and state laws. Under the federal Uniformed Services Employment and Reemployment Rights Act (USERRA), employees who are members of the military, including the National Guard and Reserves, are entitled to unpaid leave for military service and are guaranteed reemployment upon return from duty, with protection against discrimination. Additionally, D.C. law aligns with these federal protections, ensuring that employees who serve in the military are entitled to return to their jobs without loss of benefits or seniority. Employers are required to allow military leave, but they are not mandated to provide paid leave unless it is part of the company’s benefits policy. Some public sector employees may receive paid leave for certain types of military service under local government regulations.

    Voting Leave in the District of Columbia

    In 2026, the District of Columbia leave laws ensures that employees have the right to take time off from work to vote in elections. D.C. law requires employers to provide up to two hours of paid leave for employees to vote if their work schedule does not allow sufficient time to vote during polling hours. Employees must notify their employer in advance if they need to take voting leave. Employers are prohibited from retaliating against employees who take time off to vote, and employees cannot be penalized for exercising their right to vote. This law ensures that all workers have the opportunity to participate in the electoral process without sacrificing their pay or job security.

    The District of Columbia State Holidays in 2026

    In 2026, the District of Columbia recognizes several public holidays, many of which are aligned with federal holidays.

    Holiday Date
    New Year’s Day
    Thursday, January 1, 2026
    Martin Luther King Jr. Day
    Monday, January 19, 2026
    Presidents’ Day
    Monday, February 16, 2026
    Emancipation Day (DC Only)
    Thursday, April 16, 2026
    Memorial Day
    Monday, May 25, 2026
    Juneteenth National Independence Day
    Friday, June 19, 2026
    Independence Day
    Saturday, July 4, 2026 (observed Friday, July 3)
    Labor Day
    Monday, September 7, 2026
    Columbus Day / Indigenous Peoples’ Day
    Monday, October 12, 2026
    Veterans Day
    Wednesday, November 11, 2026
    Thanksgiving Day
    Thursday, November 26, 2026
    Christmas Day
    Friday, December 25, 2026

    FAQ

    What types of employee leave are recognized in the District of Columbia?

    Employees in the District of Columbia are entitled to several types of leave, including paid sick leave, paid family leave, unpaid family and medical leave, vacation leave (if offered by the employer), bereavement leave, jury duty leave, and military leave. D.C. offers some of the most comprehensive paid leave benefits in the U.S. under its local laws.

    Does D.C. require employers to provide paid sick leave?

    Yes. Under the Accrued Sick and Safe Leave Act (ASSLA), employees in D.C. are entitled to paid sick leave.

    • Employers with 100 or more employees must provide 1 hour of leave for every 37 hours worked, up to 7 days per year.

    • Employers with 25–99 employees must provide 5 days per year.

    • Employers with 1–24 employees must provide 3 days per year.
      Sick leave can be used for illness, medical appointments, or situations related to domestic violence or stalking.

    What family and medical leave rights do employees have in D.C.?

    D.C. employees are covered under both the federal Family and Medical Leave Act (FMLA) and the District of Columbia Family and Medical Leave Act (DCFMLA).

    • The DCFMLA provides up to 16 weeks of unpaid family leave and 16 weeks of unpaid medical leave every 24 months for eligible employees.

    • Additionally, under the Paid Family Leave (PFL) program, employees may receive up to 12 weeks of paid leave for parental, family, or medical reasons, funded through employer payroll taxes.

    Does D.C. require employers to provide paid vacation?

    No, there is no D.C. law requiring paid vacation or PTO. However, if an employer offers vacation benefits, they must follow their written policy regarding accrual, carryover, and payout upon separation.

    What is Emancipation Day and when is it observed?

    Emancipation Day is a public holiday celebrated only in the District of Columbia to commemorate the abolition of slavery in D.C. It is observed on April 16 each year, or on the nearest weekday if it falls on a weekend.

    What are the official public holidays in the District of Columbia?

    D.C. observes both federal and local holidays, including:

    • New Year’s Day

    • Martin Luther King Jr. Day

    • Presidents’ Day

    • Emancipation Day (April 16)

    • Memorial Day

    • Juneteenth National Independence Day

    • Independence Day

    • Labor Day

    • Columbus Day / Indigenous Peoples’ Day

    • Veterans Day

    • Thanksgiving Day

    • Christmas Day

    Are employees entitled to time off for jury duty in D.C.?

    Yes. Employers must allow employees time off to serve on a jury and cannot terminate or penalize them for doing so. Employers are not required to pay employees for jury duty unless their policy provides otherwise.

    Does D.C. require bereavement leave?

    No, D.C. law does not mandate bereavement leave for private sector employees. However, many employers offer paid or unpaid bereavement leave as part of their company policy.

    Are meal or rest breaks required by D.C. law?

    There is no specific D.C. law requiring meal or rest breaks for adult employees. However, federal law under the Fair Labor Standards Act (FLSA) requires that short breaks (usually under 20 minutes) be paid if they are provided.

    How can the Day Off app help D.C. employers manage leave and holidays?

    The Day Off app helps employers in the District of Columbia easily manage complex leave requirements, including sick leave under ASSLA and paid family leave under PFL. It automates accruals, tracks compliance, and integrates with tools like Slack and Google Calendar to simplify leave management for both employers and employees.

    Smarter time off tracking starts here.

    Sign up for free
  • Delaware Leave Laws And Holidays 2026

    Delaware Leave Laws And Holidays 2026

    In 2026, understanding Delaware leave laws and holiday policies is essential for both employees and employers to ensure compliance and maximize benefits. Delaware offers a range of leave entitlements, including paid time off (PTO), sick leave, family and medical leave, and more, each governed by state and federal laws. Whether you’re navigating vacation accrual, sick leave policies, or holiday entitlements, this guide will provide an in depth look at the legal requirements and best practices for managing time off in Delaware. For an efficient and user friendly solution to track employee leave, Day Off is an excellent tool that simplifies the process for both employees and managers.

    Paid Time Off (PTO) in Delaware

    Leave Quota:

    Delaware leave laws does not have a state mandated law for PTO quotas, leaving it to employers to define their own policies regarding vacation time and paid leave. Employers often establish leave quotas based on factors such as employee tenure, job classification, or work hours. It is common for employers to provide between 10 to 15 days of PTO annually, though this can vary widely.

    Accrual:

    PTO in Delaware is generally accrued based on an employee’s time worked. Employers often allow PTO to accumulate incrementally, for example, at a rate of a certain number of hours per pay period. Employees typically start accruing PTO from their date of hire, with accrual policies clearly outlined in the employer’s PTO policy. In 2026, many Delaware employers continue to follow accrual systems that reward long term service, offering higher accrual rates for employees with more years of service.

    Rollover:

    Rollover policies for PTO in Delaware are typically determined by the employer. Some companies implement a “use it or lose it” policy, where employees must use their PTO within a set time frame, such as within a calendar year, or risk forfeiting unused leave. Others allow employees to roll over a portion or all of their unused PTO to the following year. Delaware does not mandate rollover laws, so it is important for employees to understand their specific employer’s policy in 2026.

    Payment of Accrued, Unused Vacation on Termination:

    Delaware leave laws does not require employers to pay out unused vacation time upon termination unless the employer’s policy or employment contract stipulates such payments. In 2026, many employers in Delaware specify in their PTO policies whether employees will be compensated for unused vacation time when they leave the company. If an employer’s policy includes payout provisions, they are legally obligated to follow through, and employees should be compensated for any accrued, unused vacation at the time of termination. Conversely, if no policy is in place, employers may not be required to offer this benefit.

    Sick Leave in Delaware

    Federal Laws

    At the federal level, there is no specific law that mandates a leave quota for paid sick leave. However, the Family and Medical Leave Act (FMLA) continues to provide certain protections to eligible employees in Delaware in 2026. Under FMLA, employees are entitled to up to 12 weeks of unpaid leave per year for specific reasons such as a serious health condition, caring for an immediate family member with a serious health condition, or bonding with a new child. FMLA does not provide paid sick leave, but it does ensure job protection and continued health insurance coverage during the leave period. Employers covered by FMLA are generally those with 50 or more employees, and eligibility requirements include having worked for the employer for at least 12 months.

    State Laws

    Delaware does not have a statewide law mandating paid sick leave for private sector employees. In 2026, sick leave policies in Delaware are typically determined by the employer. However, many employers voluntarily offer paid sick leave as part of their benefits packages. In such cases, the amount of sick leave, accrual rates, and usage rules are set by individual employers.

    For public employees, Delaware law provides certain protections. State government workers generally have access to sick leave benefits, with the amount of leave varying based on their length of service and position. Public employees can accumulate sick leave, and unused sick leave can often roll over from year to year, contributing to their overall leave quota.

    While Delaware does not require paid sick leave for private companies, some employers may be covered by federal contracts, and thus subject to the Executive Order 13706. This regulation mandates that contractors with the federal government provide up to 7 days (56 hours) of paid sick leave annually for their employees, accrued at a rate of 1 hour of leave for every 30 hours worked. This order applies to certain federal contractors operating in Delaware in 2026.

    Maternity, Paternity, FMLA in Delaware

    Federal Laws

    At the federal level, the Family and Medical Leave Act (FMLA) continues to be the primary law governing maternity and paternity leave in Delaware in 2026. FMLA allows eligible employees to take up to 12 weeks of unpaid leave per year for qualifying reasons, including the birth of a child, the placement of a child for adoption or foster care, or to care for a newborn. This law applies to both mothers and fathers, offering equal protections for maternity and paternity leave.

    To qualify for FMLA leave, an employee must have worked for their employer for at least 12 months and have worked a minimum of 1,250 hours over the past year. Additionally, the employer must have at least 50 employees within a 75-mile radius. While FMLA guarantees job protection and continuation of health benefits during leave, it does not require employers to provide paid leave. However, employees may choose or be required to use their accrued paid leave (such as PTO or sick leave) concurrently with FMLA.

    Additional State Laws

    Delaware leave laws does not have specific state laws mandating paid maternity or paternity leave for private sector employees. However, in 2026, Delaware continues to offer unpaid family leave under the Delaware Parental Leave Law. This state law closely mirrors FMLA but applies to state government employees, providing job protected leave for the birth, adoption, or placement of a child. State employees in Delaware are entitled to 12 weeks of unpaid leave during the first year after the birth or adoption of a child. This leave can be used by either parent, ensuring equal access to paternity leave.

    Additionally, Delaware employers are required to comply with the federal Pregnancy Discrimination Act (PDA), which protects pregnant employees from discrimination. Under the PDA, employers must provide reasonable accommodations to pregnant workers, such as modified work duties or schedule changes. This includes ensuring that pregnant workers are not forced to take leave if reasonable accommodations can be made to allow them to continue working.

    Paid Family and Medical Leave (PFML):

    While Delaware does not have its own statewide Paid Family and Medical Leave (PFML) program in 2026, the state is closely watching national trends and may consider adopting such policies in the future. Several states have enacted PFML programs that provide partial wage replacement during family or medical leave, but Delaware has yet to pass such legislation. Currently, Delaware workers must rely on employer provided benefits, if available, or use FMLA and unpaid state leave options.

    Employers in Delaware are encouraged to develop family friendly policies that support maternity and paternity leave, and many businesses offer paid parental leave as part of their benefits packages. As a result, employees in Delaware may have access to paid leave through employer sponsored programs, even though no state law mandates it.

    Bereavement Leave in Delaware

    In 2026, Delaware does not have a state mandated law that requires employers to provide bereavement leave. However, many employers in Delaware voluntarily offer bereavement leave as part of their benefits packages, typically granting 3 to 5 days of paid or unpaid leave to employees following the death of an immediate family member. The specifics of bereavement leave, including the amount of time off and whether it is paid or unpaid, are generally determined by individual employer policies. For state government employees, Delaware offers some provisions for bereavement leave, allowing them to take time off to mourn the loss of a loved one. Employees should review their company’s specific policies regarding bereavement leave to understand the time and support available to them during such difficult times.

    Jury Duty Leave in Delaware

    In 2026, Delaware provides protections for employees serving on jury duty, ensuring they can fulfill their civic responsibility without fear of losing their job. Employers in Delaware are prohibited from penalizing employees for attending jury duty, including firing, threatening, or coercing them to avoid participation. However, Delaware law does not require employers to provide paid leave for jury duty, so compensation during this period varies by company policy. Employees are generally required to notify their employer in advance and provide documentation of their jury service. This ensures that employees can serve without undue hardship, while also maintaining their job security during this time.

    Military Leave in Delaware

    In 2026, Delaware upholds the rights of employees who serve in the military through protections under both federal and state laws. Under the Uniformed Services Employment and Reemployment Rights Act (USERRA), Delaware employers are required to provide leave for employees called to active duty, training, or other military obligations. Employees are entitled to return to their positions with the same seniority, benefits, and pay they would have received had they not taken leave. Delaware law further ensures that public employees receive paid military leave for up to 15 days per year. Private employers are not required to offer paid leave, but employees must be allowed unpaid leave for military service. This ensures that service members can fulfill their duties without jeopardizing their civilian employment.

    Voting Leave in Delaware

    In 2026, Delaware does not have specific state laws mandating paid or unpaid leave for employees to vote. However, employers are encouraged to accommodate employees who need time off to participate in elections, especially when polling hours may conflict with work schedules. Employees should plan ahead and, where necessary, coordinate with their employer to ensure they have adequate time to vote, whether before or after their work shift. Employers in Delaware are generally encouraged to foster civic participation, even though they are not legally obligated to provide time off for voting.

    Delaware State Holidays in 2026

    In 2026, Delaware recognizes several state holidays that offer employees time off to observe and celebrate important events.

    Holiday Date
    New Year’s Day
    Thursday, January 1, 2026
    Martin Luther King Jr. Day
    Monday, January 19, 2026
    Presidents’ Day
    Monday, February 16, 2026
    Memorial Day
    Monday, May 25, 2026
    Independence Day
    Saturday, July 4, 2026 (observed Friday, July 3)
    Labor Day
    Monday, September 7, 2026
    Veterans Day
    Wednesday, November 11, 2026
    Thanksgiving Day
    Thursday, November 26, 2026
    Christmas Day
    Friday, December 25, 2026

    FAQ

    What types of employee leave are recognized in Delaware?

    Employees in Delaware may be eligible for various types of leave, including paid sick leave, family and medical leave, vacation or PTO (if offered by the employer), jury duty leave, bereavement leave, and military leave. While Delaware follows federal standards for most leave laws, it also offers additional state level protections, such as parental leave for state employees.

    Does Delaware require employers to provide paid sick leave?

    No, Delaware does not currently have a statewide law mandating paid sick leave for private-sector employees. However, public employees and some local jurisdictions may have their own leave policies. Many private employers voluntarily offer paid or unpaid sick leave as part of their benefits package.

    What family and medical leave protections apply in Delaware?

    Delaware employees are covered under the federal Family and Medical Leave Act (FMLA), which provides up to 12 weeks of unpaid, job protected leave for qualifying reasons, such as childbirth, adoption, or serious health conditions.

    Additionally, Delaware passed the Healthy Delaware Families Act (HDFA), which will provide paid family and medical leave starting in 2026. Eligible employees will be able to take up to 12 weeks of paid leave for family or medical reasons once the program is fully implemented.

    Does Delaware require employers to provide paid vacation time?

    No, Delaware law does not require employers to provide paid vacation or PTO. However, if an employer offers vacation benefits, they must follow their written policy regarding accrual, usage, and payout upon separation.

    Are employees entitled to parental leave in Delaware?

    Yes, certain state government employees in Delaware are eligible for paid parental leave following the birth or adoption of a child. This policy grants up to 12 weeks of paid parental leave to qualifying full time state employees.

    Are employees entitled to time off for jury duty in Delaware?

    Yes. Employers must allow employees to take time off for jury duty. While Delaware law does not require employers to pay employees for this time, employees cannot be penalized, demoted, or terminated for fulfilling jury duty obligations.

    Does Delaware require bereavement leave?

    No, Delaware does not mandate bereavement leave. However, many employers offer paid or unpaid time off for employees to attend funerals or grieve the loss of a family member as part of their internal policies.

    Are meal or rest breaks required by Delaware law?

    Delaware law requires that employees who work seven and a half consecutive hours or more receive a 30-minute unpaid meal break, provided after the first two hours and before the last two hours of their shift. Additional breaks may be offered based on company policy.

    What are the official state holidays in Delaware?

    Delaware observes several state and federal holidays, including:

    • New Year’s Day

    • Martin Luther King Jr. Day

    • Presidents’ Day

    • Memorial Day

    • Independence Day

    • Labor Day

    • Veterans Day

    • Thanksgiving Day

    • Christmas Day

    How can the Day Off app help Delaware employers manage leave and holidays?

    The Day Off app helps Delaware employers automate time off tracking and simplify compliance with both federal and upcoming state leave requirements like the Healthy Delaware Families Act. It allows for easy PTO management, integrates with Slack and Google Calendar, and ensures accurate leave accruals and reporting for HR teams.

    Smarter time off tracking starts here.

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  • Connecticut Leave Laws And Holidays 2026

    Connecticut Leave Laws And Holidays 2026

    In 2026, understanding Connecticut leave laws and holiday regulations is essential for both employers and employees to ensure compliance and maintain a balanced work life environment. Connecticut offers a variety of leave options, including paid family and medical leave, as well as provisions for sick leave and other types of time off. Utilizing tools like the “Day Off” app can help manage these leave entitlements more efficiently. This article provides a comprehensive overview of Connecticut’s leave laws and public holidays, helping you navigate the complexities of leave entitlements and ensuring you stay informed about your rights and obligations in the workplace.

    Paid Time Off (PTO) in Connecticut

    Leave Quota:

    In Connecticut leave laws, employers are not mandated by state law to provide Paid Time Off (PTO). However, many employers offer PTO as part of their benefits package. The leave quota for PTO is typically determined by the employer and outlined in the employment contract or company policy. It can vary based on factors such as employee tenure, position, and company size. Employers often provide a standard amount of PTO days annually, which could range from 10 to 20 days.

    Accrual:

    PTO in Connecticut leave laws is generally accrued over time, with employees earning a specific amount of leave per pay period. For instance, an employee might accrue one day of PTO for every month worked, or a certain number of hours per pay period. The accrual rate can be pro rated for part-time employees based on the number of hours worked. The specifics of the accrual system, including any caps on the total amount of PTO that can be accumulated, are typically defined by the employer.

    Rollover:

    Connecticut leave laws allows employers to set policies regarding the rollover of unused PTO from one year to the next. Some employers may adopt a “use it or lose it” policy, requiring employees to use their PTO within a certain time frame or forfeit the unused days. Others may allow for a certain number of unused PTO days to roll over into the next year, either indefinitely or with a cap on the maximum amount that can be carried over. It’s important for employees to understand their company’s specific rollover policy to avoid losing earned PTO.

    Payment of Accrued, Unused Vacation on Termination:

    Connecticut leave laws does not require employers to pay out accrued, unused PTO upon termination unless there is an agreement in place, such as an employment contract or company policy that stipulates such payment. If the employer’s policy or agreement specifies that accrued, unused PTO will be paid upon termination, the employer is legally obligated to follow that policy. Employees should review their company’s PTO policy to understand their rights regarding the payout of unused leave when leaving their job.

    Sick Leave in Connecticut

    Federal Laws

    At the federal level, the Family and Medical Leave Act (FMLA) provides eligible employees with up to 12 weeks of unpaid leave per year for specific medical and family reasons, including personal illness. This law applies to employers with 50 or more employees and covers employees who have worked for at least 12 months and have clocked a minimum of 1,250 hours over the past year. While FMLA does not mandate paid sick leave, it guarantees job protection and the continuation of health benefits during the leave period.

    State Laws

    Connecticut has more comprehensive sick leave provisions compared to federal requirements. Under Connecticut’s Paid Sick Leave law, certain service workers employed by businesses with 50 or more employees are entitled to paid sick leave. The law mandates that eligible employees accrue one hour of paid sick leave for every 40 hours worked, up to a maximum of 40 hours per year. This accrued sick leave can be used for various reasons, including personal illness, the illness of a family member, or to address issues related to family violence or sexual assault.

    In addition to the Paid Sick Leave law, Connecticut’s Paid Family and Medical Leave (PFML) program, effective January 1, 2022, provides eligible employees with up to 12 weeks of paid leave for medical and family reasons, including their own serious health condition. The PFML program is funded through employee payroll contributions and is administered by the Connecticut Paid Leave Authority. Employees can use this leave concurrently with FMLA, ensuring they receive income replacement while also benefiting from the job protection provided by federal law.

    Connecticut Paid Family and Medical Leave Act (PFMLA)

    The Connecticut Paid Family and Medical Leave Act (PFMLA) was enacted on January 1, 2022, following an initial period where employers began taking pay deductions from employees starting January 1, 2021.

    Connecticut employees fund the paid leave benefits through a mandatory payroll deduction, initially capped at 0.5 percent of an employee’s wages. This deduction applies to wages up to the Social Security contribution base, which was $142,800 in 2021 and is subject to annual adjustments. Employers are responsible for withholding the 0.5 percent contribution from employees’ wages and remitting these contributions to the Connecticut Paid Leave Authority on a quarterly basis.

    The PFMLA program is comprehensive, covering all Connecticut employers with at least one employee, and even allows self employed individuals and sole proprietors to participate. To be eligible for benefits under the PFMLA, employees must have earned at least $2,325 in the highest earning quarter of the previous four quarters (the “base period”), be currently employed, or have been employed within the last 12 weeks.

     

    The Connecticut Family and Medical Leave Act (CTFMLA) outlines several qualifying reasons for which employees can take paid leave, including:

    • The birth of a child or the placement of a child with the employee for adoption or foster care.
    • Caring for a family member with a serious health condition.
    • The employee’s own serious health condition.
    • Service as an organ or bone marrow donor.
    • Addressing a qualifying exigency related to a family member’s military service.
    • Reasons related to family violence.

    Eligible employees may receive up to 12 weeks of paid leave within a 12-month period. The benefits provided under the PFMLA allow employees to receive up to 95 percent of their average weekly earnings, subject to a cap of 60 times the state minimum wage.

    Payout

    The Connecticut Paid Family and Medical Leave Act is funded entirely through mandatory payroll deductions from employees’ wages. These deductions are managed by employers, who must ensure they are remitted to the Connecticut Paid Leave Authority as required.

    Maternity, Paternity, FMLA in Connecticut

    Federal Laws:

    Under the Federal Family and Medical Leave Act (FMLA), eligible employees are entitled to up to 12 weeks of unpaid, job protected leave per year for specific family and medical reasons, including the birth of a child and the care of a newborn, or the placement of a child for adoption or foster care. FMLA applies to employers with 50 or more employees, and employees must have worked for at least 12 months and accumulated a minimum of 1,250 hours over the past year to qualify for these benefits. While FMLA guarantees job protection during the leave, it does not require that the leave be paid.

    Additional State Laws:

    Connecticut leave laws has enacted additional state laws that enhance the protections offered by the FMLA, providing more comprehensive support for employees needing maternity, paternity, or family leave. The Connecticut Family and Medical Leave Act (CTFMLA) allows eligible employees to take up to 12 weeks of leave within a 12-month period, similar to the federal FMLA, but it applies to employers with as few as one employee, making it more inclusive.

    Connecticut’s Paid Family and Medical Leave (PFML) program, introduced in 2022, goes a step further by providing paid leave benefits. Under this program, eligible employees can receive up to 12 weeks of paid leave, with benefits covering up to 95 percent of their regular weekly earnings, subject to a cap. This paid leave can be used for the same reasons covered under FMLA, including maternity and paternity leave. The PFML program is funded through employee payroll deductions, ensuring that employees have financial support during their leave.

    In addition to these provisions, Connecticut law also extends the leave duration under specific circumstances. For instance, employees who experience a pregnancy related disability can receive up to an additional four weeks of leave, ensuring a total of 16 weeks of leave within a 12-month period.

    These state laws reflect Connecticut’s commitment to supporting families and ensuring that employees have the necessary time and financial resources to care for their families during significant life events. The combination of federal and state protections ensures that employees in Connecticut have access to some of the most comprehensive family leave benefits in the country.

    Bereavement Leave in Connecticut

    In 2026, Connecticut does not have a specific state law mandating bereavement leave; however, many employers in the state voluntarily provide this benefit as part of their overall leave policies. Bereavement leave allows employees to take time off to grieve and make arrangements following the death of a close family member. The amount of leave typically offered ranges from three to five days, depending on the employer’s policy and the employee’s relationship to the deceased. While Connecticut law does not require paid bereavement leave, employers who offer this benefit may provide it as paid time off, ensuring employees have the support they need during a difficult time. Employees should consult their employer’s specific bereavement leave policy for details on the amount of leave available and whether it is paid or unpaid.

    Jury Duty Leave in Connecticut

    In Connecticut leave laws, Jury Duty Leave is a protected right for employees, ensuring that they can fulfill their civic duties without fear of losing their jobs. Under state law in 2026, employers are required to provide employees with time off to serve on a jury. For the first five days of jury service, employers must pay their employees their regular wages. After this period, employers are not obligated to continue paying wages, although employees can be compensated by the state for their service. It is illegal for employers to retaliate against employees for serving on a jury, and employees are expected to provide their employers with reasonable notice of their jury duty obligations. This provision ensures that all citizens can participate in the judicial process without financial hardship or job insecurity.

    Military Leave in Connecticut

    In 2026, Connecticut continues to provide robust protections for employees who are members of the military. Under both federal and state laws, employees who are called to active duty, whether in the National Guard, Reserves, or any branch of the armed forces, are entitled to Military Leave. Connecticut law requires that employers grant unpaid leave for the duration of the employee’s military service. Upon completion of their service, employees are entitled to reinstatement to their previous position or an equivalent one, with the same seniority, status, pay, and benefits. Additionally, under the Uniformed Services Employment and Reemployment Rights Act (USERRA), employees are protected from discrimination based on their military obligations. This ensures that Connecticut residents serving in the military can fulfill their duties without sacrificing their civilian careers. Some employers may also provide paid military leave or supplement the difference between military pay and regular wages, but this is at the discretion of the employer.

    Voting Leave in Connecticut

    In 2026, Connecticut continues to support the democratic process by ensuring that employees have the opportunity to vote in elections. While Connecticut does not have a specific state law mandating paid time off for voting, employers are encouraged to provide reasonable accommodations to allow employees to exercise their right to vote. This may include adjusting work schedules or allowing employees to take time off during the workday to visit the polls. Employers are generally expected to work with their employees to ensure that they have sufficient time outside of work hours to cast their ballots, especially if their work schedule does not otherwise allow for it. This approach helps to promote civic participation while maintaining workplace productivity. Employees are advised to communicate with their employers in advance if they anticipate needing time off to vote.

    State Holidays in Connecticut 2026

    In 2026, Connecticut observes a variety of state holidays, providing residents with time off to celebrate and reflect on significant events and cultural traditions.

    Holiday Date
    New Year’s Day
    Thursday, January 1, 2026
    Martin Luther King Jr. Day
    Monday, January 19, 2026
    Presidents’ Day
    Monday, February 16, 2026
    Good Friday
    Friday, April 3, 2026
    Memorial Day
    Monday, May 25, 2026
    Independence Day
    Saturday, July 4, 2026 (observed Friday, July 3)
    Labor Day
    Monday, September 7, 2026
    Columbus Day
    Monday, October 12, 2026
    Veterans Day
    Wednesday, November 11, 2026
    Thanksgiving Day
    Thursday, November 26, 2026
    Christmas Day
    Friday, December 25, 2026

    FAQ

    What types of employee leave are recognized in Connecticut?

    Employees in Connecticut are entitled to several types of leave, including paid sick leave, family and medical leave, vacation or PTO (if offered by the employer), bereavement leave, jury duty leave, and military leave. Connecticut has some of the most comprehensive paid leave laws in the country, combining both state and federal protections.

    Does Connecticut require employers to provide paid sick leave?

    Yes. Under the Connecticut Paid Sick Leave Law, certain service workers are entitled to one hour of paid sick leave for every 40 hours worked, up to a maximum of 40 hours per year. Employers with 50 or more employees are covered by this law, and the leave can be used for personal illness, caring for a sick family member, or attending medical appointments.

    What family and medical leave rights do Connecticut employees have?

    Connecticut employees are covered by both the federal Family and Medical Leave Act (FMLA) and the Connecticut Family and Medical Leave Act (CTFMLA). Under the CTFMLA, eligible employees can take up to 12 weeks of job protected leave in a 12-month period for qualified reasons, including serious health conditions, bonding with a new child, or caring for a family member.
    Additionally, under the Connecticut Paid Leave (CTPL) program, employees can receive partial wage replacement during approved leave.

    Does Connecticut require employers to offer paid vacation?

    No, there is no state law requiring private employers to offer paid vacation. However, if an employer provides vacation or PTO as a benefit, it becomes part of the employment agreement, and the employer must follow its written policy for accrual, usage, and payout.

    What are the official state holidays in Connecticut?

    Connecticut observes the following state and federal holidays:

    • New Year’s Day

    • Martin Luther King Jr. Day

    • Presidents’ Day

    • Good Friday

    • Memorial Day

    • Independence Day

    • Labor Day

    • Columbus Day

    • Veterans Day

    • Thanksgiving Day

    • Christmas Day

    Are employees entitled to time off for jury duty in Connecticut?

    Yes. Employers must provide employees with time off to serve on a jury. Regular, full time employees must be paid their normal wages for the first five days of jury service. Employers cannot penalize employees for fulfilling jury duty obligations.

    Does Connecticut require bereavement leave?

    Connecticut law does not require employers to provide bereavement leave. However, many employers voluntarily offer paid or unpaid bereavement leave as part of their benefits policy.

    Are meal or rest breaks required by Connecticut law?

    Yes. Employees who work seven and a half consecutive hours or more must receive at least a 30-minute unpaid meal break after the first two hours and before the last two hours of their shift. Additional breaks may be provided by employer policy.

    What happens to unused vacation or PTO when employment ends?

    If an employer’s policy or employment agreement provides for payout of unused vacation or PTO, the employer must honor that agreement upon termination or resignation. Otherwise, Connecticut law does not mandate payout of unused leave.

    How can the Day Off app help Connecticut employers manage leave and holidays?

    The Day Off app helps Connecticut employers comply with state leave laws by automating tracking for sick leave, paid family leave, and PTO. It simplifies leave requests, approval workflows, and holiday management while ensuring compliance with Connecticut’s CTPL and CTFMLA programs.

    Smarter time off tracking starts here.

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  • Colorado Leave Laws And Holidays 2026

    Colorado Leave Laws And Holidays 2026

    In 2026, Colorado continues to be a state that values the well being and rights of its workers, offering a comprehensive array of Colorado Leave Laws andofficial holidays designed to support employees in balancing their professional and personal lives. Using tools like Day Off can help both employees and employers easily manage and track these benefits. Understanding Colorado’s leave laws, including Paid Time Off (PTO), sick leave, and family leave, as well as the official state holidays, is essential for ensuring compliance and maximizing the available benefits. This article delves into the key aspects of Colorado’s leave laws and holidays for 2026, providing an essential guide to navigating these important provisions.

    Paid Time Off (PTO) in Colorado

    Leave Quota

    In Colorado leave laws, employers typically define the leave quota in their PTO policies. This quota specifies the amount of paid time off employees are entitled to each year. While there is no state mandated minimum for PTO, employers are encouraged to provide a reasonable amount of leave to foster a healthy work environment. The leave quota may vary based on the length of employment, position within the company, or specific company policies.

    Accrual

    PTO in Colorado leave laws is often accrued over time, allowing employees to leave based on the number of hours worked. For instance, an employee might accrue a certain number of hours of PTO for every hour worked. Accrual rates can differ among employers and may be outlined in the company’s PTO policy. Employers are required to communicate the accrual method clearly, ensuring employees understand how and when they earn their PTO.

    Rollover

    Rollover policies in Colorado pertain to whether unused PTO can be carried over from one year to the next. Employers have the discretion to establish their own rollover policies. Some may allow full rollover, while others may cap the amount of PTO that can be carried over or implement a “use it or lose it” policy, where unused PTO is forfeited at the end of the year. However, it’s important to note that Colorado law requires employers to honor any accrued PTO that is rolled over in accordance with their policies.

    Payment of Accrued, Unused Vacation on Termination

    In Colorado leave laws, accrued and unused vacation time is considered earned wages. As such, if an employee leaves the company, whether through resignation, layoff, or termination, the employer is generally required to pay out any accrued, unused vacation time. This payment must be made in the employee’s final paycheck, which should be issued within the time frame specified by Colorado law. Employers must be careful to comply with this requirement to avoid legal disputes.

    Sick Leave in Colorado

    Federal Laws

    At the federal level, sick leave policies are primarily governed by the Family and Medical Leave Act (FMLA). Under FMLA, eligible employees are entitled to up to 12 weeks of unpaid, job protected leave per year for specific medical and family reasons. This includes situations such as a serious health condition that makes the employee unable to perform their job, the birth or adoption of a child, or caring for an immediate family member with a serious health condition. While FMLA does not mandate paid sick leave, it does ensure that employees can take necessary time off without risking their job security.

    Employers covered by FMLA are required to maintain the employee’s health benefits during the leave period and must reinstate the employee to the same or an equivalent position upon their return. However, since FMLA only applies to unpaid leave, it doesn’t set a specific leave quota for paid sick time.

    State Laws

    Colorado leave laws has its own set of laws governing sick leave, which often provide greater protections than federal regulations. The key piece of legislation is the Healthy Families and Workplaces Act (HFWA), which mandates that employers provide paid sick leave to their employees.

    Under the HFWA, as of 2026, all employers in Colorado are required to provide their employees with paid sick leave. Employees accrue sick leave at a rate of one hour for every 30 hours worked, up to a minimum of 48 hours per year. This sick leave can be used for a variety of reasons, including the employee’s own health needs, caring for a family member, or dealing with the effects of domestic violence, sexual assault, or stalking.

    For larger public health emergencies, such as a pandemic, the HFWA also requires employers to provide additional paid sick leave. In such situations, employees are entitled to take up to 80 hours of sick leave for needs related to the public health emergency, including illness, quarantine, or taking care of a child whose school or place of care is closed.

    What Can Paid Sick Leave Be Used For?

    Paid sick leave is a valuable benefit that can be used for various purposes, ensuring that employees can take necessary time off without financial hardship. In Colorado, under the Healthy Families and Workplaces Act (HFWA), paid sick leave can be used for the following:

    Personal Health Needs

    Employees can use paid sick leave to address their own health needs, including:

    • Illnesses such as colds, flu, or other conditions prevent them from working.
    • Injuries or medical conditions that require time off for recovery or treatment.
    • Preventive care, such as regular check ups, vaccinations, or routine medical appointments.
    • Mental health care, including time off for therapy or counseling sessions.

    Caring for a Family Member

    Employees can use paid sick leave to care for a family member who is ill or injured. This includes:

    • A child, spouse, domestic partner, parent, grandparent, grandchild, or sibling who requires care due to illness, injury, or medical appointments.
    • Accompanying a family member to medical appointments, including those for preventive care.

    Public Health Emergencies

    Paid sick leave can be used during public health emergencies, such as:

    • Self isolation or quarantine due to exposure to a contagious disease.
    • Compliance with a public health order issued by a government or public health authority.
    • Caring for a child whose school or place of care is closed due to a public health emergency.
    • Time off for vaccination or recovering from side effects after receiving a vaccine during a public health emergency.

    Maternity, Paternity, FMLA in Colorado

    Federal Laws

    At the federal level, the primary law governing maternity and paternity leave is the Family and Medical Leave Act (FMLA). Under FMLA, eligible employees are entitled to up to 12 weeks of unpaid, job protected leave per year for certain family and medical reasons, including:

    • Maternity Leave: New mothers can take leave for the birth of a child, recovery from childbirth, and bonding with the newborn.
    • Paternity Leave: Fathers are also eligible to take leave for bonding with a newborn or to support the mother after childbirth.
    • Adoption or Foster Care: FMLA covers leave for the placement of a child for adoption or foster care and bonding with the child after placement.

    FMLA applies to all public agencies, public and private elementary and secondary schools, and companies with 50 or more employees. However, FMLA only guarantees unpaid leave, although it ensures that the employee’s job or an equivalent position is available upon their return. Additionally, during FMLA leave, the employer must maintain the employee’s health insurance coverage under the same terms as if they had continued working.

    Additional State Laws

    Colorado offers additional protections and benefits beyond those provided by federal law, enhancing the support for new parents and families.

    Colorado Family and Medical Leave Insurance (FAMLI) Program

    • Starting in 2024, Colorado’s Family and Medical Leave Insurance (FAMLI) program allows employees to take paid leave for family and medical reasons, including maternity and paternity leave.
    • Paid Leave: Under FAMLI, eligible employees can receive partial wage replacement for up to 12 weeks, with an additional 4 weeks available for complications related to pregnancy or childbirth.
    • Eligibility: The program applies to most employees in Colorado, including part time workers, and covers a range of family and medical reasons, similar to those under FMLA.
    • Job Protection: Employees who have worked for their employer for at least 180 days are entitled to job protection, meaning they must be reinstated to their position or an equivalent one after their leave ends.

    Pregnancy Accommodation Law

    • Colorado’s Pregnancy Accommodation Law requires employers to provide reasonable accommodations to employees affected by pregnancy, childbirth, or related medical conditions.
    • Accommodations: This might include more frequent or longer breaks, modified work schedules, temporary transfer to a less strenuous position, or leave to recover from childbirth.
    • Non Discrimination: Employers cannot discriminate against employees for requesting or using pregnancy related accommodations.

    Family and Medical Leave Act (FMLA) in Colorado

    While FMLA provides the foundational framework for family and medical leave, Colorado’s additional laws, such as the FAMLI program and Pregnancy Accommodation Law, offer expanded protections and benefits for employees. These state laws complement FMLA by ensuring that employees not only have access to job protected leave but also receive financial support during their time away from work.

    Bereavement Leave in Colorado

    Colorado leave laws continues to recognize the importance of providing employees with time to grieve and attend to personal matters following the loss of a loved one through bereavement leave. While there is no specific state law mandating paid bereavement leave, many employers in Colorado choose to offer this benefit as part of their overall leave policies. Typically, bereavement leave allows employees to take a few days off to attend funerals, make arrangements, and spend time with family. The duration and terms of bereavement leave are generally outlined in an employer’s internal policies, and employees should consult their employee handbook or HR department for specific details. Providing compassionate leave options like bereavement leave reflects a company’s commitment to supporting its employees during difficult times.

    Jury Duty Leave in Colorado

    Colorado leave laws continues to protect employees who are summoned for jury duty by ensuring they can fulfill their civic responsibilities without fear of losing their job. Under Colorado law, employers are required to grant employees time off to serve on a jury without any repercussions. While Colorado does not mandate that employers pay their employees during jury duty leave, employees must be allowed to return to their position after completing their service. Employers are prohibited from taking any adverse actions, such as firing or disciplining an employee, for attending jury duty. The first three days of jury duty are compensated by the state, and some employers may voluntarily choose to provide additional paid leave beyond this period. Employees are encouraged to inform their employers as soon as they receive a jury summons to ensure a smooth process. This law ensures that citizens can participate in the justice system while maintaining their employment security.

    Military Leave in Colorado

    military leave in Colorado is governed by both federal and state laws, ensuring that employees who serve in the military are adequately protected and supported. Under federal law, specifically the Uniformed Services Employment and Reemployment Rights Act (USERRA), employees are entitled to take leave from their civilian jobs to perform military service, whether for training, active duty, or other military obligations. USERRA guarantees that upon completion of their service, employees must be reinstated to their previous position or a comparable one, with the same seniority, status, and pay, as if they had never left. Additionally, Colorado state law complements USERRA by providing further protections. For instance, state law mandates that public employees in Colorado receive up to 15 days of paid military leave per year for training or service, ensuring they are not financially disadvantaged while fulfilling their military duties. This combination of federal and state laws in Colorado reflects a strong commitment to supporting service members, ensuring that their employment and financial stability are preserved during and after their military service.

    Voting Leave in Colorado

    Colorado continues to support its citizens’ right to vote by ensuring that employees have the time they need to participate in elections through voting leave. Colorado law mandates that employers must provide up to two hours of paid leave for employees to vote if they do not have sufficient time to do so outside of working hours. This law applies to any general election, primary election, or special election where the employee is eligible to vote. Employees are required to give prior notice to their employer if they need to take time off for voting, and the employer can specify the hours during which the leave may be taken, provided that it falls within the period when polls are open. This law underscores Colorado’s commitment to ensuring that every eligible voter has the opportunity to exercise their democratic rights without facing work related obstacles.

    Colorado State Holidays in 2026

    In 2026, Colorado observes a variety of state holidays that provide employees with the opportunity to rest, celebrate, and reflect on important cultural and historical events.

    Holiday Date
    New Year’s Day
    Thursday, January 1, 2026
    Martin Luther King Jr. Day
    Monday, January 19, 2026
    Presidents’ Day
    Monday, February 16, 2026
    Memorial Day
    Monday, May 25, 2026
    Independence Day
    Saturday, July 4, 2026 (observed Friday, July 3)
    Labor Day
    Monday, September 7, 2026
    Veterans Day
    Wednesday, November 11, 2026
    Thanksgiving Day
    Thursday, November 26, 2026
    Christmas Day
    Friday, December 25, 2026

    FAQ

    What types of employee leave are recognized in Colorado?

    Employees in Colorado are entitled to various types of leave, including paid sick leave, vacation or paid time off (PTO), family and medical leave, jury duty leave, bereavement leave, and military leave. Colorado law provides specific protections for paid sick and family leave through the Healthy Families and Workplaces Act (HFWA).

    Does Colorado require employers to provide paid sick leave?

    Yes. Under the Healthy Families and Workplaces Act (HFWA), all Colorado employees full time, part time, and temporary are entitled to one hour of paid sick leave for every 30 hours worked, up to a minimum of 48 hours per year. Unused hours can carry over, though usage may be capped at 48 hours annually.

    What family and medical leave rights do Colorado employees have?

    Colorado employees are protected under both the federal Family and Medical Leave Act (FMLA) and the state Family and Medical Leave Insurance (FAMLI) program.
    The FAMLI program allows eligible workers to take up to 12 weeks of paid leave (plus an additional 4 weeks for pregnancy or childbirth complications) to care for a new child, a seriously ill family member, or their own serious health condition.

    Are Colorado employers required to offer paid vacation?

    Colorado law does not require employers to offer paid vacation or PTO. However, once an employer provides it, accrued vacation time is considered earned wages and must be paid out when employment ends. Employers cannot enforce “use it or lose it” policies.

    What are the official state holidays in Colorado?

    Colorado observes several state and federal holidays, including:

    • New Year’s Day

    • Martin Luther King Jr. Day

    • Presidents’ Day

    • Memorial Day

    • Independence Day

    • Labor Day

    • Veterans Day

    • Thanksgiving Day

    • Christmas Day

    State employees may also receive additional holidays as determined by the governor’s annual proclamation.

    Are employees entitled to time off for jury duty in Colorado?

    Yes. Employers must allow employees time off to serve on a jury. For regularly employed jurors, the first three days of jury service must be paid at the employee’s regular wage (up to $50 per day). Employers are prohibited from penalizing employees for fulfilling jury duty obligations.

    Does Colorado require bereavement leave?

    No, Colorado law does not mandate bereavement leave. However, many employers offer paid or unpaid bereavement leave as part of their internal policies.

    Are meal or rest breaks required by law in Colorado?

    Yes. Under Colorado labor law, employees are entitled to a 30-minute unpaid meal break for shifts over 5 consecutive hours, and a 10-minute paid rest break for every 4 hours worked.

    What happens to unused paid leave when employment ends in Colorado?

    Under Colorado law, accrued and unused vacation or PTO must be paid out when employment ends. This applies even if the employee resigns or is terminated.

    How can the Day Off app help Colorado employers manage leave and holidays?

    The Day Off app helps Colorado employers comply with the state’s paid leave laws by automating PTO and sick leave tracking, managing approvals, and ensuring compliance with FAMLI and HFWA regulations. It also integrates with Slack and Google Calendar to make leave management simple and transparent for both employers and employees.

    Smarter time off tracking starts here.

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  • California Leave Laws And Holidays 2025

    California Leave Laws And Holidays 2025

    In 2026, California continues to lead the nation in providing comprehensive California Leave Laws and public holidays that prioritize the well being of its workforce. With a wide array of mandated leave options, including Paid Time Off (PTO), sick leave, and family leave, California employees are well supported in balancing their work and personal lives. Understanding these California Leave Laws is crucial for both employers and employees to ensure compliance and to take full advantage of the benefits available. The Day Off app can be a valuable tool in managing and tracking these leave entitlements. Additionally, California’s public holidays offer opportunities for rest and reflection, further enhancing the state’s commitment to a healthy work life balance. This article will delve into the specifics of California Leave Laws and holidays for 2026, providing essential insights for navigating the year’s requirements and benefits.

    Paid Time Off (PTO) in California

    Leave Quota

    California leave laws does not mandate a specific amount of PTO that employers must provide. However, employers that offer PTO must adhere to state regulations, ensuring that the policy is fair and transparent. Employers may choose to offer PTO in a lump sum at the start of the year (front loading) or allow employees to accrue PTO over time, often tied to the number of hours worked.

    Accrual

    When it comes to accruing PTO, California law allows employers flexibility in setting accrual rates, but they must ensure that the accrual method is reasonable. Typically, employers tie accrual to the number of hours worked, such as one hour of PTO earned for every 40 hours worked. Accrual can be capped, but the cap must allow employees to earn and use a reasonable amount of PTO. For instance, a common cap is 1.5 to 2 times the annual accrual rate.

    Rollover

    California leave laws does not require employers to provide a rollover of unused PTO from one year to the next. However, if an employer has a “use it or lose it” policy, they must still comply with state regulations that prohibit the forfeiture of earned vacation time. As a result, many employers implement a rollover policy or pay out unused PTO at the end of the year. Alternatively, employers may cap accruals to prevent excessive rollover while still complying with the law.

    Payment of Accrued, Unused Vacation on Termination

    One of the key aspects of California’s PTO regulations is the requirement that employers pay out any accrued, unused vacation time upon an employee’s termination. This applies regardless of whether the termination was voluntary or involuntary. The payout must be at the employee’s final rate of pay and included in the final paycheck. This ensures that employees receive the full value of their earned PTO, even if they leave the company.

    Sick Leave in California

    Federal Laws – Leave Quota

    At the federal level, the primary law governing sick leave is the Family and Medical Leave Act (FMLA). Under FMLA, eligible employees are entitled to up to 12 weeks of unpaid leave per year for serious health conditions, including their own or that of a close family member. FMLA does not mandate paid sick leave, but it does protect employees’ jobs and ensures that they can maintain health benefits during their leave. Employers are required to restore the employee to their original or an equivalent position upon their return.

    However, FMLA does not provide specific leave quotas for short term or routine sick leave, leaving it up to employers or state laws to determine such entitlements.

    State Laws – Leave Quota

    California leave laws are more robust compared to federal regulations, offering mandatory paid sick leave to employees across the state. Under the California Healthy Workplaces, Healthy Families Act of 2014, employers must provide at least 24 hours (or three days) of paid sick leave per year to eligible employees. Employees begin accruing sick leave on their first day of employment, at a rate of one hour of sick leave for every 30 hours worked. Employers can choose to provide the leave upfront or allow it to accrue over time.

    The state law also includes provisions that allow employees to carry over unused sick leave to the following year, although the amount can be capped at 48 hours (or six days). This ensures that employees have access to paid sick leave when they need it most, without fear of losing their jobs or income.

    Paid Sick Leave Usage

    In California, leave laws, paid sick leave can be used for a variety of health related needs. Employees can take time off for their own illness or injury, as well as to care for a sick family member. California’s definition of a family member is broad, including children, parents, spouses, registered domestic partners, grandparents, grandchildren, and siblings. Additionally, employees can use paid sick leave for medical appointments or for purposes related to domestic violence, sexual assault, or stalking, such as seeking medical attention, psychological counseling, or legal services.

    Accrual Cap

    While California law mandates that employers allow employees to accrue paid sick leave at a rate of at least one hour for every 30 hours worked, employers can impose an accrual cap. In 2026, this cap is generally set at 48 hours or six days of paid sick leave. Once the cap is reached, employers can temporarily stop the accrual of additional sick leave until some of the accrued time is used. This cap helps employers manage the amount of leave they are required to offer while ensuring employees still have access to a reasonable amount of sick leave.

    Carryover Rules

    California leave laws also include provisions for the carryover of unused sick leave. Employees are allowed to carry over their unused sick leave into the next year, with a cap of 48 hours or six days. This carryover ensures that employees have access to sick leave even if they don’t use all of their allotted days in a single year. However, employers may implement a policy to limit the amount of sick leave that can be carried over, as long as it complies with the state’s minimum requirements.

    Using Sick Days as PTO

    While paid sick leave is specifically designated for health related purposes, some employers may allow or require employees to use their sick days as general Paid Time Off (PTO). However, this practice must align with California’s regulations, which require that employees have sufficient leave available for illness or health needs. Employers considering this approach must ensure that they do not violate state laws that mandate a minimum amount of paid sick leave for health related uses.

    Sick Leave Information and Documentation

    Employers in California are required to provide employees with information about their sick leave rights, including how much sick leave they have accrued and how it can be used. This information is often provided on pay stubs or through a written notice. Additionally, while employers can require employees to provide reasonable documentation for sick leave usage (such as a doctor’s note), they cannot require it for leaves of three days or less. The requirement for documentation must also not be so onerous as to prevent employees from using their sick leave.

    Some Cities in California Offer More Paid Sick Leave

    Certain California cities have paid sick leave requirements that provide additional employee benefits. These cities are Berkeley, Emeryville, Los Angeles, Oakland, San Diego, San Francisco, Santa Monica, and Sonoma County. Employers must follow the rule that is more generous to employees; they offer paid sick leave in accordance with the local ordinance when its provisions are more higher than those of California law.

    State Disability Insurance (SDI) in California

    California’s State Disability Insurance (SDI) program remains a crucial safety net for workers in 2026, providing partial wage replacement to employees who are unable to work due to a non work related illness, injury, or pregnancy. Administered by the California Employment Development Department (EDD), SDI ensures that employees have financial support during periods of temporary disability.

    Eligibility for SDI

    To qualify for SDI benefits in 2026, employees must meet certain eligibility criteria:

    • Contributions: Employees must have contributed to the SDI program through payroll deductions, which are automatically taken from their wages. These contributions are reflected on pay stubs as “CASDI.”

    • Disability Definition: The employee must be unable to perform their regular or customary work for at least eight consecutive days due to a non work related illness, injury, or pregnancy. The disability must be certified by a healthcare provider.

    • Wage Requirements: Employees must have earned a minimum amount in wages during a specific base period, which is typically defined as the 12 months before the disability claim is filed.

    • Filing a Claim: Employees must file a disability claim with the EDD within 49 days of becoming disabled, although late filing may be allowed under certain circumstances.

    Benefits and Duration

    SDI provides eligible employees with a weekly benefit amount that is approximately 60-70% of their regular wages, depending on their income level. The benefit amount is calculated based on the highest earning quarter of the base period. In 2026, the maximum weekly benefit amount will have increased to accommodate the rising cost of living in California.

    The duration of SDI benefits can extend up to 52 weeks, depending on the severity and duration of the disability. However, the actual length of benefits depends on the healthcare provider’s certification and the nature of the disability.

    Interaction with Other Benefits

    Employees receiving SDI may also be eligible for other benefits, such as Paid Family Leave (PFL), which provides additional wage replacement for employees who need time off to care for a seriously ill family member or to bond with a new child. It’s important to note that while SDI covers an employee’s own disability, PFL is specifically for family related caregiving or bonding.

    Additionally, SDI benefits do not affect an employee’s right to job protected leave under federal or state laws, such as the Family and Medical Leave Act (FMLA) or the California Family Rights Act (CFRA). Employees can take these leaves concurrently with SDI to ensure both income replacement and job protection.

    Changes and Updates for 2026

    In 2026, California’s leave laws have made several updates to the SDI program to enhance its accessibility and effectiveness. These include:

    • Improved Online Services: The EDD has enhanced its online platform, making it easier for employees to file claims, check the status of their benefits, and access important information.

    • Awareness Campaigns: The state has launched awareness campaigns to educate employees about their rights under the SDI program, particularly targeting underserved communities that may be less familiar with the benefits available to them.

    • Adjustments to Contribution Rates: The contribution rates for SDI may have been adjusted to ensure the program’s long-term sustainability, reflecting the economic conditions and needs of the workforce.

    Maternity, Paternity, and FMLA in California

    Federal Law

    the Family and Medical Leave Act (FMLA) plays a crucial role in providing job protected leave for eligible employees in California. FMLA allows eligible employees to take up to 12 weeks of unpaid leave within a 12-month period for specific family and medical reasons, including the birth of a child, the adoption or foster care placement of a child, or to care for a newborn child within one year of birth. Both mothers and fathers are eligible for FMLA leave, which ensures that they can take time off from work to care for and bond with their new child without fear of losing their jobs.

    To be eligible for FMLA leave, an employee must have worked for their employer for at least 12 months, have worked at least 1,250 hours over the past 12 months, and work at a location where the employer has 50 or more employees within 75 miles. During FMLA leave, employers are required to maintain the employee’s group health insurance coverage under the same terms and conditions as if the employee had not taken leave.

    Additional State Laws

    California leave laws offers additional protections and benefits to employees through state specific laws. California’s Paid Family Leave (PFL) program provides eligible employees with partial wage replacement benefits for up to eight weeks when taking time off to bond with a new child, whether by birth, adoption, or foster care. Unlike FMLA, which is unpaid, PFL ensures that employees receive a portion of their wages while on leave.

    The California Family Rights Act (CFRA) expands upon FMLA by allowing eligible employees to take up to 12 weeks of job protected leave for similar family and medical reasons. The CFRA covers a broader range of family members than FMLA and applies to employers with five or more employees, making it accessible to more workers. Additionally, under CFRA, employees can take leave to bond with a new child within one year of birth, adoption, or foster care placement, just like FMLA, but with a broader scope and applicability.

    Unpaid Maternity Leave in California

    Pregnancy Disability Leave

    California’s Pregnancy Disability Leave (PDL) offers significant protection for employees who are unable to work due to pregnancy, childbirth, or a related medical condition. In 2026, this state law allows eligible employees to take up to four months (17.3 weeks) of job protected leave. PDL can be taken intermittently or on a reduced work schedule, depending on the employee’s medical needs, as determined by their healthcare provider.

    PDL covers a wide range of conditions associated with pregnancy, including severe morning sickness, prenatal care, postnatal recovery, and other pregnancy related disabilities. Importantly, PDL is available to employees regardless of how long they have been employed or the number of hours worked. This means that any employee who works for an employer with five or more employees is eligible for PDL.

    During PDL, the employer is required to maintain the employee’s health insurance benefits under the same conditions as if they were still working. While PDL is unpaid, employees may use accrued paid time off, such as sick leave or vacation, to receive income during their leave. Additionally, some employees may be eligible for wage replacement benefits through California’s State Disability Insurance (SDI) program.

    Family and Bonding Time Leave

    Following the period of Pregnancy Disability Leave, employees in California are entitled to additional job protected leave to bond with their new child under the California Family Rights Act (CFRA). CFRA allows eligible employees to take up to 12 weeks of unpaid leave for family bonding within the first year of a child’s birth, adoption, or foster care placement. This leave is available to both mothers and fathers, ensuring that both parents have the opportunity to bond with their child.

    CFRA applies to employers with five or more employees, and to be eligible, employees must have worked for their employer for at least 12 months and have logged at least 1,250 hours in the preceding year. During CFRA leave, employers are required to maintain the employee’s group health insurance coverage on the same terms as if the employee were actively working.

    It is important to note that CFRA leave is separate from PDL. Therefore, an employee could take up to four months of PDL followed by up to 12 weeks of CFRA leave, allowing for an extended period of time off to both recover from childbirth and bond with their newborn.

    Paid Maternity Leave in California

    paid maternity leave in 2026 is primarily facilitated through a combination of state programs that provide wage replacement benefits to eligible employees during their time off for pregnancy, childbirth, and bonding with a new child. Unlike unpaid leave, which provides job protection without compensation, paid maternity leave ensures that employees receive a portion of their income while they are on leave.

    California State Disability Insurance (SDI)

    During pregnancy and childbirth, many employees in California can receive paid maternity leave benefits through the State Disability Insurance (SDI) program. SDI provides partial wage replacement to eligible workers who are unable to perform their regular work due to pregnancy related disability. This includes the time before childbirth, as well as recovery time after delivery.

    Typically, employees can receive SDI benefits for up to four weeks before their due date and six to eight weeks after childbirth, depending on whether the delivery was vaginal or by cesarean section. The exact duration of benefits depends on the individual’s medical condition and their healthcare provider’s certification.

    SDI benefits are calculated as a percentage of the employee’s earnings during a base period, with eligible employees receiving approximately 60% to 70% of their regular wages, up to a weekly maximum amount set by the state. The exact benefit amount depends on the employee’s income and the SDI contribution history.

    Paid Family Leave (PFL)

    Following the period covered by SDI, new parents in California can access additional paid maternity leave benefits through the Paid Family Leave (PFL) program. PFL provides up to eight weeks of partial wage replacement for eligible employees who need time off to bond with a new child within the first year of birth, adoption, or foster care placement.

    Like SDI, PFL benefits are calculated based on a percentage of the employee’s earnings, and they offer the same rate of 60% to 70% of wages, up to the state’s maximum weekly benefit amount. PFL benefits are available to both mothers and fathers, making it a key component of California’s support for working families.

    Coordination of SDI and PFL

    In California leave laws, paid maternity leave is typically a combination of SDI and PFL benefits. An employee may begin receiving SDI benefits before and after childbirth, and then transition to PFL for additional bonding time with their newborn. This coordinated approach allows for a more extended period of paid leave, supporting both the physical recovery of the mother and the critical bonding time with the child.

    For example, an eligible employee might receive SDI benefits for up to four weeks before the due date and six to eight weeks after childbirth, followed by up to eight weeks of PFL benefits for bonding. This can provide a total of up to 16 to 20 weeks of partial wage replacement during maternity leave.

    Employer Provided Paid Maternity Leave

    In addition to state provided benefits, some employers in California offer their own paid maternity leave policies, which may provide full or partial pay for a certain period of time. These employer provided benefits can be used in conjunction with or in addition to SDI and PFL, depending on the employer’s policy. Employees should check with their employer’s HR department to understand what specific maternity leave benefits are available.

    Bereavement Leave in California

    California leave laws continues to recognize the importance of supporting employees during times of personal loss by offering Bereavement Leave. Under state law, eligible employees are entitled to take up to five days of unpaid leave following the death of a close family member, such as a spouse, child, parent, sibling, grandparent, or domestic partner. This leave allows employees to attend funeral services, handle related legal matters, and grieve without the added stress of work obligations. While Bereavement Leave in California is unpaid, some employers may offer paid leave as part of their company policy, or employees may use accrued paid time off, such as vacation or sick leave, to cover the period. The law ensures that employees can take this necessary time without fear of losing their jobs, reflecting California’s commitment to supporting workers during challenging times.

    Jury Duty Leave in California

     Jury Duty Leave is a protected right for employees, ensuring that they can fulfill their civic responsibilities without jeopardizing their employment. Under California law, all employers are required to provide unpaid leave to employees who are summoned for jury duty. While the law mandates that this leave be unpaid, many employers choose to offer paid leave for the duration of jury service as part of their benefits package. Additionally, employees cannot be fired, disciplined, or otherwise penalized for taking time off to serve on a jury. Employees are generally required to provide their employers with reasonable notice upon receiving a jury summons. This legal protection reinforces the importance of civic duty in California, allowing employees to participate in the judicial process with peace of mind, knowing that their jobs are secure during their time of service.

    Military Leave in California

    Federal Law

    Under federal law, military leave for employees in California is primarily governed by the Uniformed Services Employment and Reemployment Rights Act (USERRA). USERRA provides protections for employees who serve in the uniformed services, ensuring they can take time off from their civilian jobs to perform military duties without fear of losing their employment. This law applies to all employers, regardless of size, and covers various types of military service, including active duty, reserve duty, and National Guard service. Under USERRA, employees are entitled to be reinstated to their previous position or a comparable one upon their return, with the same seniority, status, and pay, as if they had never left for military service. Additionally, USERRA prohibits discrimination based on military service and ensures that employees on military leave continue to receive certain benefits, such as health insurance coverage, for up to 24 months.

    State Law

    California law provides additional rights and benefits to employees who take military leave. The California Military and Veterans Code grants employees of the state or any public entity up to 30 days of paid military leave per year for active military duty, including training. This paid leave is available to public employees who have been employed for at least one year, ensuring that they receive their full salary during their initial period of military service. For private sector employees, while military leave is generally unpaid, California law ensures that they receive the same job protections as under USERRA. Moreover, California’s Fair Employment and Housing Act (FEHA) extends anti discrimination protections to service members, prohibiting employers from discriminating against employees based on their military status or obligations. The state also offers additional protections for National Guard members called to active state duty, ensuring that they are entitled to similar job protections and benefits as those serving under federal orders.

    Voting Leave in California

     Voting Leave is a legally protected right that ensures employees can participate in elections without facing penalties at work. California law mandates that employers must provide up to two hours of paid time off for voting if an employee does not have sufficient time to vote outside of working hours. This leave is intended to allow employees to vote at the beginning or end of their shift, depending on what works best for both the employee and employer. Employees are required to give notice to their employer at least two working days in advance if they need to take time off to vote. By guaranteeing Voting Leave, California emphasizes the importance of civic participation, ensuring that all eligible voters have the opportunity to cast their ballots without workplace conflicts.

    California State Holidays in 2026

    California observes a range of state holidays that give residents time off to celebrate important events and traditions.

    Holiday Date
    New Year’s Day
    Thursday, January 1, 2026
    Martin Luther King Jr. Day
    Monday, January 19, 2026
    Lincoln’s Birthday
    Thursday, February 12, 2026
    Presidents’ Day
    Monday, February 16, 2026
    César Chávez Day
    Tuesday, March 31, 2026
    Memorial Day
    Monday, May 25, 2026
    Independence Day
    Saturday, July 4, 2026 (observed Friday, July 3)
    Labor Day
    Monday, September 7, 2026
    Columbus Day
    Monday, October 12, 2026
    Veterans Day
    Wednesday, November 11, 2026
    Thanksgiving Day
    Thursday, November 26, 2026
    Day after Thanksgiving
    Friday, November 27, 2026
    Christmas Day
    Friday, December 25, 2026

    FAQ

    What types of employee leave are recognized in California?

    Employees in California may be eligible for several types of leave, including paid sick leave, paid family leave, vacation leave, pregnancy disability leave, and other protected time off such as jury duty or bereavement leave. California’s leave laws are among the most employee friendly in the United States.

    Does California require employers to provide paid sick leave?

    Yes. Under the Healthy Workplaces, Healthy Families Act, employees in California are entitled to at least one hour of paid sick leave for every 30 hours worked. Employers may cap the total accrual at 80 hours or 10 days, and employees can use up to 40 hours or 5 days of paid sick leave per year as of 2024.

    Are California employers required to provide paid vacation?

    California law does not require employers to offer paid vacation. However, if an employer does provide vacation or PTO, it is considered earned wages. This means unused vacation time must be paid out upon termination or resignation, and “use it or lose it” policies are not allowed.

    What family and medical leave rights do California employees have?

    California employees are covered by both the federal Family and Medical Leave Act (FMLA) and the California Family Rights Act (CFRA). These laws provide up to 12 weeks of job protected leave for qualifying medical or family reasons. Additionally, employees may qualify for Paid Family Leave (PFL), which provides partial wage replacement during leave.

    Does California provide paid family leave benefits?

    Yes. Through the Paid Family Leave (PFL) program, eligible employees can receive up to 8 weeks of partial wage replacement when taking time off to care for a seriously ill family member, bond with a new child, or handle certain military related events.

    Are employees in California entitled to pregnancy disability leave?

    Yes. Under California law, employees who are disabled by pregnancy, childbirth, or related medical conditions are entitled to up to 4 months of Pregnancy Disability Leave (PDL). This leave is in addition to other leave entitlements such as CFRA or PFL.

    What are the official state holidays in California?

    California observes several state and federal holidays, including:

    • New Year’s Day

    • Martin Luther King Jr. Day

    • Lincoln’s Birthday

    • Presidents’ Day

    • César Chávez Day

    • Memorial Day

    • Independence Day

    • Labor Day

    • Columbus Day

    • Veterans Day

    • Thanksgiving Day

    • Day after Thanksgiving

    • Christmas Day

    Are California employers required to provide time off for jury duty or voting?

    Yes. Employers must provide unpaid time off for jury duty and must allow employees up to two hours of paid time off to vote if they do not have sufficient time outside of work hours.

    Does California require bereavement leave?

    Yes. As of January 1, 2023, California law requires employers with five or more employees to provide up to five days of unpaid bereavement leave for the death of a family member. Employees may use accrued paid leave if available.

    How can the Day Off app help California employers manage leave and holidays?

    The Day Off app helps California employers easily manage various leave types, including paid sick leave, PFL, and vacation accruals. It automates tracking, ensures compliance with California’s complex leave laws, integrates with tools like Slack and Google Calendar, and provides employees with a transparent view of their time off balances.

    Smarter time off tracking starts here.

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