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Privacy Policy

Privacy Policy

Your privacy matters to us and we are committed to protecting your privacy and your personal information.

Last modified: December 21st, 2022

This Privacy Policy applies to our website and all our services, including the related mobile applications that belong to Day Off and are controlled by Day Off LTD.

This Privacy Policy contains all the information regarding personal data protection and information regarding cookies.

1.   Personal Data Collection

We are not the Controller of the data entered by our Clients in Day Off. In this area, Day Off is Processor at the request of the Client based on the Data Processing Agreement. The client is fully responsible for fulfilling legal obligations in their own company.

2.   PURPOSES AND OBJECTIVES OF THE PROCESSING OF PERSONAL DATA

Your personal data shall be processed in order to perform a contract or provide a service according to Article 6(1)(b) of the GDPR, in the context of the fulfillment of a legal obligation pursuant to Article 6(1)(c) of the GDPR. Personal data may be processed based on the opt-in consent referred to in Article 6(1)(a) of the GDPR.

Your personal data may be processed for necessary purposes resulting from Data Controller’s business interests according to Article 6 (1)(f) GDPR, i.e. marketing, settlement of claims, cooperation, maintaining the security of our services, and preventing fraud, supporting and improving our services, data analysis, processing credit card payments, supporting and improving our services through trend analysis, better understanding of the functionality of our service on a mobile device, collecting demographic information about the user base as a whole. We are also processing navigation data in connection with your use of our website. By contacting us, filling out web forms, or registering to use our services, we will receive personal data and process them in accordance with the stated purposes.

We use mobile analytics software to allow us to better understand the functionality of our service on your mobile device. This software may record information such as how often you use the application, the events that occur within the application, aggregated usage, performance data, and where the application was downloaded from. When you use our mobile apps we may also collect your city location, device model and version, device identifier (or “UDID”), and OS version.

We may store information about your computer hardware and software that is automatically collected by our infrastructure mechanisms and service providers. This information can include: your IP address, browser type, domain names, internet service provider (ISP), length of visits, the files viewed on our site (e.g., HTML pages, graphics, etc.), clickstream data, access times, and referring website addresses, operating system, device screen size, page views. We process this information based on our legitimate interest (Article 6(1)(f) GDPR) to provide you with high-quality services. Log files provide us with general statistical information about the use of services, in addition, it is important to maintain security and prevent fraud.

3.   PERIOD OF DATA PROCESSING

The personal data you provide us with will be stored and processed for as long as it is based on reasonable business needs (for example, as long as it is necessary to contact you with respect to your Subscription or other our services) or as long as it is necessary to comply with legal obligations, resolve disputes and perform our contracts.

We shall store your personal data only for as long as it is needed to achieve the purposes mentioned herein or for as long as the various storage deadlines envisaged by the legislator allow. After cessation of the respective purpose or expiration of these deadlines, the corresponding data shall be locked or deleted in accordance with statutory provisions.

4.   Retention of Personal Data

In the case not having requirements to process your personal data, it will be anonymized or deleted from our systems and backups as soon as possible and within a maximum of 90 days. If, for technical or other reasons, we are unable to delete your data, we will take measures to ensure that your personal data further processing is blocked.

5.   Day Off Email Notifications and Newsletter

Our newsletter and emails are sent via “Mailgun”, a customer communication platform for transactional and marketing email distribution. The use of Mailgun represents a transmission of personal data to a third-party company. The email addresses of our newsletter recipients, as well as further data described within the scope of this Privacy Policy, are stored on Mailgun servers in the USA. Mailgun uses this information for the purpose of distributing and evaluating the newsletters on our behalf.

If you no longer want to read our newsletter, you are entitled to object to the use of your email address at any time by clicking the unsubscribe link.

6.   COOKIES

Day Off, like many other websites, retrieves information on your browser using cookies. When you visit Day Off websites for the first time, you will be informed that you authorize Day Off to collect and use cookies in accordance with this Privacy Policy. You have the ability to accept or decline cookies. Most browsers are initially set up to accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and then stored by the browser. Usually, the identifier is sent back to the server each time the browser requests a page from the server. Cookies may be either “persistent” cookies or “session” cookies:

  1. A persistent cookie will be stored by a web browser and will remain valid until its expiry date unless earlier deleted by the user.
  2. A session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

Cookies are used to:

  1. Keep our service secure and prevent fraud.
  2. Help us improve our websites and service by.
  3. Administering and selecting content on the websites.
  4. Tracking user movements across the websites.
  5. Gathering demographic information about our user base as a whole.

To find out more about cookies, including information about what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

Can choose to decline cookies. You will find instructions in the following places:

  1. in Microsoft Edge tutorial;
  2. in Firefox tutorial;
  3. in Safari tutorial;
  4. in Chrome tutorial;

Blocking all cookies will have a negative impact on the usability of many websites, including ours. You can also delete cookies already stored on your computer, but deleting cookies will have a negative impact on the usability of our websites.

7.   GOOGLE ANALYTICS, Plugins

  1. Google Fonts

Data processing by Google Fonts is required to ensure that the website is displayed correctly. Google Fonts checks if the respective font is stored on your device. If the font is not available, it will be transferred to the device in order to display the font and the page correctly. The following data is sent by Google Fonts to fonts.googleapis.com: Google Fonts logs records of CSS and font file requests. Aggregated usage data track how popular the font families are, and are published on our analytics page. For more information about how Google Fonts processes data, please visit: https://developers.google.com/fonts/faq

  1. Google Calendar

Calendar Information. A Day Off User may connect their calendar with Day Off. Our calendar integration only checks the duration and free/busy status of the events in your calendar so that we don’t book you when you’re busy. We never store who you are meeting with, their email address, the meeting title, or any other details about the appointments in your connected calendar.

  1. HubSpot

Day Off uses a service called HubSpot provided by HubSpot Inc. for live chat and customer support service. HubSpot is certified under the EU-US privacy shield. It uses “web beacons” and also installs cookies, which are stored on your computer and enable us to analyze your use of the website. The collected information (e.g. IP address, geographical location, type of browser, duration of the visit, and pages accessed) is evaluated by HubSpot on Day Off’s behalf to generate reports about the visit and the pages of Day Off that were visited. It is transmitted to http://hs-analytics.net sowie js.hs-scripts.com for this purpose.

If you subscribe to email news and download e-books and other documents, we can record the personal information you provide us with (e.g. your name and email address) and use it to present you with targeted information about your preferred areas of interest. If you generally do not want this information to be collected by HubSpot, you can prevent the storing of cookies at any time by adjusting your browser settings. Please refer to HubSpot Inc.’s privacy policy at https://legal.hubspot.com/privacy-policy for further information on how HubSpot works.

8.   Your Security Matters

We take reasonable technical and organizational security measures to prevent the loss, misuse, or modification of your personal data. All our employees are obliged to maintain data confidentiality and to comply with the data protection provisions and have been instructed accordingly. Please be aware that the websites of third parties which are accessible through links connected with our service offer may be subject to other provisions that deviate from this privacy policy.

9.    YOUR RIGHTS

You can exercise rights to access your personal data, as well as the right to rectify, erase, or restrict the processing and the right to data portability if possible. You have the right to object to the processing. In order to exercise any of these rights, please contact us by e-mail at:

[email protected] we will respond to your request within a reasonable period of time, but not later than 30 days, and we will notify you of the actions we have taken.

10.   CHANGES IN PRIVACY POLICY

We may adjust and update this Privacy Policy as necessary by posting new versions on our site. You should check this page from time to time to ensure that any changes to this Privacy Policy are acceptable to you. This Privacy Policy does not limit any rights you may have under these Terms of Use or under applicable law.

If you have any questions about our privacy policy, please send an email to [email protected]