Need a shift-based schedule? Day Off supports Rotating shifts. This works like a fixed hours schedule, but allows admins to create multi-week cycles where working days and hours can change each week.
Admins can set shift-based schedules using the Rotating shifts option within the advanced schedules:
Go to Settings & integrations → Settings and select Work schedules.
Add a new schedule or edit an existing one.
Enable the Advanced work schedule toggle.
Select Rotating shifts.
Toggle ON the working days and leave weekends toggled OFF.
Enter the start and end times for the workday (e.g., 9:00 AM to 5:00 PM).
To add a break, click the + icon to split the day into two periods (e.g., 9:00 AM to 1:00 PM, and 2:00 PM to 5:00 PM).
Click the Copy icon next to the first day to apply these times to the rest of the week.
Click Add new week to build the next week in the rotation.
Repeat the previous steps to set the times for the new week, then click Save.
Why Use a Shift-Based Schedule?
Many teams do not work the same hours every week. For example, support, healthcare, retail, and production teams often rotate between morning, evening, and weekend shifts. You can read more about shift work in general.
A rotating schedule lets Day Off follow that pattern. As a result, leave is calculated on the days and hours each person actually works, even when those change from week to week.
Tips for Building Your Rotation
- Plan the full cycle on paper before you start.
- Build one week completely, then add the next week.
- Use the Copy icon to save time when days share the same hours.
- Give each schedule a clear name, such as “Support rotation”.
Next, assign the schedule to the right people. See how to set different working days for different employees.