Yes, you can customize reports in Day Off based on your team, leave policy, and other filters giving you flexible and targeted insights.
Day Off allows you to filter reports based on:
These filters help you narrow down data and analyze specific groups or scenarios easily
Syncing your Day Off account with Google Calendar allows your time-off requests to appear automatically alongside your meetings and events. This helps you plan your schedule more effectively, avoid overlaps, and always have a clear view of your availability in one place.
Before you can start syncing, you need to connect your Google account to Day Off.
This step securely links your Google Calendar with Day Off. It allows the system to automatically create and update events based on your time-off requests, without requiring any manual input from you.
After connecting your account, you can customize how your calendar behaves and what kind of information gets synced.
This setting lets you decide how much information you want to appear in your Google Calendar:
Each option gives you flexibility to control how detailed your calendar should be.
Choosing the right calendar ensures that your schedule stays clear and easy to manage.
This setting controls how your time off events affect your availability in Google Calendar:
This option is especially important if you want to avoid interruptions while you are away.
After reviewing and selecting your preferences, click Save Settings
Once saved:
This will stop the connection and prevent any future updates from being sent to your Google Calendar.
Reports in Day Off give you clear visibility into employee time off, helping HR teams and managers make informed decisions.
Balances Report
The balances report helps you monitor employees’ leave balances in detail.
You can:
Filter by leave policy
View how many days are used vs total available for each leave type
See the total used vs total allocated balance per employee
Detailed Report
This report provides a complete log of leave requests.
You can:
Filter by a specific date range
View all requests submitted within that period
See request statuses including accepted, pending, rejected, or deleted
Total Report
The total report gives you a summarized view of time off usage.
You can:
Filter by a date range
See the total number of days or hours each employee has used within this period
Accruals Report
The accruals report focuses on earned leave over time.
You can:
Track employees with accrued balances
See how many days or hours they have earned
View the next accrual date
Carryover Report
This report helps you track carried over leave balances.
You can:
Identify employees with carryover balances
View the expiry date of carryover days
See how many days are used and remaining
Syncing your Day Off calendar with Outlook allows you to see your time-off requests together with your meetings and events in one place. This makes it easier to manage your schedule, avoid double bookings, and stay aware of your availability at all times.
Before setting up the sync, you need to connect your Day Off account with Outlook.
This step allows Day Off to securely connect with your Outlook calendar so it can send your leave data and keep it updated automatically.
After connecting your account, you can choose what exactly you want to sync and how it should appear in Outlook.
You will see several options depending on how much information you want in your Outlook calendar:
This setting controls how your time off appears to others in Outlook:
After choosing all your preferences, click Save Settings
Once saved:
Day Off provides reporting tools that allow you to extract and analyze leave data, helping HR teams and managers with tracking and decision making.
Report exporting is available on the web platform, where you have full access to reporting features.
To export a report:
This allows you to customize reports based on your needs before exporting.
Filtering the calendar helps you focus only on the people that matter to you, instead of seeing everyone in the company. This makes it much easier to plan ahead, avoid conflicts, and understand who is available within your team or location.
Employees can use filters in the calendar to narrow down what they see. However, what you can filter depends on the visibility settings set by your admin.
Choose your preferred view:
Once you select a filter, the calendar will automatically update to show only the relevant employees and their time-off requests.
In simple terms, you can only filter what you are allowed to see. If your access is restricted, the calendar will not show data outside your assigned scope.
Admins have full access to all employee data, which means they can filter the calendar without any limitations.
Admins can quickly adjust the calendar view to focus on specific groups or locations:
Steps to filter the calendar:
Available filter options:
As soon as you apply a filter, the calendar will refresh and display only the selected group, making it easier to review requests and manage availability.
This is especially helpful for admins who manage multiple teams or locations and need to quickly switch between different views.
If you want to reset the calendar view and see all employee requests again, you can easily remove the applied filters.
After applying these changes, the calendar will automatically refresh and display all employee requests across the company.
This allows you to return to the full calendar view at any time.
Using calendar filters gives you a flexible way to view only the information you need, whether it’s your team, a specific location, or the entire company.
By easily switching between filtered and full views, you can plan more effectively, avoid conflicts, and stay aligned with your team’s availability at all times.
Day Off allows you to customize roles by selecting specific permissions, so you can give access without allowing any changes.
You can create a limited access role directly from the web platform.
To set up a view only role:
You can allow access to:
All without giving the ability to modify anything.
Admins can control how much information employees see in the calendar. This helps keep employee information private while still allowing everyone to know who is off and when.
To adjust these settings:
Employees will not see the exact leave type (like Annual Leave or Sick Leave)
Instead, they will see a general label such as “Leave”
The employee name will still be visible, so others know who is off
This option is useful if you want to give some idea that the person is on leave, but without sharing specific details
In simple terms, employees can see that someone is off, but not exactly why.
Employees will not see any information about the leave type or category
Only the employee name will appear on the calendar
No reason, type, or additional details will be shown
This is the most private option. Employees will only know that someone is off, without any extra information.
These settings affect employees only
Admins will still see everything, including:
So even if information is hidden from employees, admins always have full access.
After choosing the option you prefer, click Save
The changes will apply immediately, and employees will start seeing the updated view in their calendar.
By adjusting these settings, you can control the level of privacy in your organization while still keeping the team informed about availability.
This flexibility ensures that sensitive information remains protected, while employees can still plan effectively by seeing who is off and when.
Updating roles allows you to adjust what each user can see and do as your team evolves.
Role and permission changes are managed through the web platform.
To update a user’s role:
To update a multiple user’s role:
