Access to reports in Day Off depends on the permissions assigned to each role.
Only users who are granted the appropriate permissions can:
By default, this access is typically available to:
A leave policy in Day Off is a way to define how time off works in your company. It allows you to set clear rules for different types of leave, such as vacation, sick leave, or personal time, and control how employees request and use them.
With Day Off, creating and managing leave policies is simple and flexible. You can customize everything based on your company’s needs and apply different policies to different groups of employees.
Day Off helps you organize leave in a structured and automated way. Once a policy is set up, the system takes care of tracking balances, applying rules, and managing requests.
You can create multiple leave policies, each with its own rules and settings.
This makes it easy to support different departments, roles, or locations.
Each leave policy can include one or more leave types, depending on what your company offers.
Add leave types like:
Customize options for each leave type:
You’re not limited, each policy can include as many leave types as needed.
Day Off allows you to control how leave is earned and what happens to unused days.
This ensures your leave policies match your company’s real-life rules.
One of the most powerful features is how flexible policy assignment is.
You can assign leave policies in three ways:
This gives you full control and flexibility.
Once your leave policy is set up:
Everything runs smoothly without manual tracking.
Having a clear leave policy helps your team:
For admins, it means less manual work and better visibility.
Leave policies are the foundation of how time off is managed in Day Off. With flexible settings, customizable rules, and automatic tracking, you can create a system that fits your company perfectly, no matter how simple or complex your needs are.
Date filtering helps you analyze leave data within a selected timeframe, such as a month, quarter, or custom range.
To filter a report by date:
The Day Off API allows you to seamlessly connect your systems with Day Off and automate key processes. With it, you can programmatically access and manage data such as employee records, leave requests, and balances, helping you reduce manual work and keep everything in sync across your tools.
Start by accessing the API settings inside your Day Off account.
You’ll land on the API Key Management page.
At first, this page might look empty (as shown in your screenshot), especially if you haven’t created any API keys yet. That’s completely normal.
Think of this page as your control center for anything related to API access.
Before you can connect to the API, you need to generate an API key. This key acts like a secure password that allows your system to talk to Day Off.
Once created, your API key will be generated.
Now that you have your API key, the next step is to understand how to use it.
Inside, you’ll find:
For example, you can:
There’s also an option to download the OpenAPI specification, which is useful if you’re working with developers or tools like Postman.
Think of the documentation as your instruction manual for the API.
To connect your system with Day Off, you’ll need to include your API key when sending requests.
This step tells Day Off that the request is coming from you.
If the key is missing or incorrect:
nce everything is set up, you can start using the API.
You can now:
This helps you save time and avoid doing the same work manually.
To keep your integration secure and reliable:
The Day Off API gives you full control and flexibility to connect your systems with Day Off. While the setup is simple, it opens the door to powerful automation and customization.
Once everything is in place, your team can reduce manual work, avoid errors, and keep all systems perfectly in sync.
The Balances Report gives you a clear overview of how much leave each employee has used and how much remains.
To track leave balances:
Inside the report, you’ll be able to:
This gives you a complete and accurate picture of leave balances across your organization.
The Total Report helps you track how much leave employees have used over a specific period.
To access it:
Connect Day Off with your Microsoft Teams workspace to streamline leave management and improve team visibility. Employees can easily submit time off requests directly within Microsoft Teams, eliminating the need to switch between platforms and making the process faster and more efficient.
Once you click Add Integration, Day Off will prompt you to grant permission to connect with your Microsoft Teams workspace.
After authorization, you can proceed to configure the integration settings based on your organization’s preferences.
Start by importing your employees from Microsoft Teams to ensure your Day Off directory is aligned with your organization.
Best Practice:
Perform this step during initial setup or whenever your Teams directory is updated.
This feature sends a daily summary of employees who are on leave directly to Microsoft Teams.
Why this matters:
It gives teams a quick overview of availability, helping managers and employees plan their workday more effectively.
Customize how absence information is displayed in Microsoft Teams notifications.
Recommendation:
Use name with leave type and date for clearer communication, especially in larger teams.
Control when daily notifications are sent to Microsoft Teams.
Tip:
Schedule messages early in the morning so everyone is informed before the workday begins.
Important:
Any unsaved changes will be lost if you leave the page before saving.
Integrating Day Off with Microsoft Teams simplifies how your team tracks absences and plans work. With automated daily digests and customizable message formats, your team stays informed without extra effort.
As your organization evolves, you can easily update these settings to match your communication needs.
Integrating Day Off with Slack enables your team to stay informed with real-time, automated notifications about absences, holidays, and leave updates, right within your Slack channels. Employees can conveniently submit time off requests directly through Slack, while approvers can review and approve or reject requests without leaving the platform.
Start by importing your employees from Slack to ensure your Day Off directory is aligned with your workspace.
Best Practice:
Run this step during initial setup or whenever you add many new employees to Slack.
This feature sends a daily summary of employees who are on leave.
Why this matters:
It helps managers and teammates quickly understand availability and plan work accordingly without checking Day Off manually.
Customize how the absence information appears in Slack messages.
Recommendation:
Use name + leave type + date for maximum clarity, especially for larger teams or cross-functional collaboration.
Keep your team informed about upcoming public holidays automatically.
Why this is useful:
It prevents last-minute surprises and helps teams prepare for reduced availability.
Control exactly when notifications are sent.
Tip:
Set the time early in the morning so teams can plan their day ahead.
Important:
If you navigate away without saving, your settings will not be applied.
Once set up, the integration runs seamlessly in the background, keeping everyone informed, aligned, and better prepared for daily operations.
If your team structure or communication needs change, you can revisit these settings at any time to adjust channels, notification preferences, or delivery timing.
Yes, you can customize reports in Day Off based on your team, leave policy, and other filters giving you flexible and targeted insights.
Day Off allows you to filter reports based on:
These filters help you narrow down data and analyze specific groups or scenarios easily
Syncing your Day Off account with Google Calendar allows your time-off requests to appear automatically alongside your meetings and events. This helps you plan your schedule more effectively, avoid overlaps, and always have a clear view of your availability in one place.
Before you can start syncing, you need to connect your Google account to Day Off.
This step securely links your Google Calendar with Day Off. It allows the system to automatically create and update events based on your time-off requests, without requiring any manual input from you.
After connecting your account, you can customize how your calendar behaves and what kind of information gets synced.
This setting lets you decide how much information you want to appear in your Google Calendar:
Each option gives you flexibility to control how detailed your calendar should be.
Choosing the right calendar ensures that your schedule stays clear and easy to manage.
This setting controls how your time off events affect your availability in Google Calendar:
This option is especially important if you want to avoid interruptions while you are away.
After reviewing and selecting your preferences, click Save Settings
Once saved:
This will stop the connection and prevent any future updates from being sent to your Google Calendar.
