Archives: Knowledge Base

  • How to join my company?

    To join your company on Day Off, you need to be added by your company admin or HR manager. Once you’re added, you’ll receive your login details, including a username and a temporary password for your first access. or you may be asked to log in using your company’s system (SSO or custom domain).

    First Time Login

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    Follow these steps to access your account for the first time:

    • Open Day Off
      Download the Day Off app (Android or iOS), or use the web version.

    • Go to Login
      Click on the “Log In” button.

    • Enter Your Login Details
      Use the same email or phone number your company used to invite you.

    • Enter Your Temporary Password
      Type the temporary password you received. For security reasons, you will be asked to set a new password.

    • Click “Log In”
      You’ll be signed in and taken to your account.

    What if My Company Uses SSO?

    If your company uses Single Sign-On (SSO), you won’t need a temporary password to log in.

    Instead, your company will provide you with a login method that connects Day Off to your organization’s system (such as Microsoft).

    How to Log In with SSO

    • Open Day Off (web or mobile app)

    • Click “Log In”

    • Choose the SSO option (e.g., “Continue with Microsoft”)

    • Sign in using your company credentials

    Once authenticated, you’ll be logged in automatically and linked to your company workspace.

    Important Notes

    • You must use the same email associated with your company account

    • Access is managed by your organization’s system, not a separate password

    • If you have trouble logging in, contact your IT team or admin

    What if My Company Uses a Custom Domain?

    If your company uses a custom domain, you’ll log in using your organization’s specific domain instead of a standard email/password or SSO option.

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    How to Log In with a Custom Domain

    • Open the Day Off login page

    • Click “Use custom domain”

    • Enter your company’s domain (for example: yourcompany.day-off.app)

    • Continue to your company’s login page

    • Enter your login credentials

    Once completed, you’ll be signed in and connected to your company workspace.

    Important Notes

    • Your company must provide you with the correct domain

    • The login method may vary depending on your company’s setup

    • If you’re unsure about your domain, contact your admin or IT team

    Once logged in, you’ll be able to:

    • View your available leave balance at any time

    • Submit and track your time off requests

    • Check your team’s schedule to see who is off and plan accordingly

    Joining your company on Day Off is a simple process that depends on how your organization manages access. Whether you log in using a temporary password, SSO, or a custom domain, once you’re in, you’ll have everything you need to manage your time off and stay aligned with your team.

  • How to create a company account?

    Creating a company account on Day Off is a straightforward process. Each step is designed to collect the basic information needed to set up your workspace correctly from the start.

    Step 1: Open the Registration Page

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    Go to: https://tracker.day-off.app/auth/register

    This page contains the account creation form. It’s where you’ll enter all the necessary details to set up your company account.

    Step 2: Enter Your Account Information

    You’ll be asked to provide three key details:

    • Email: This will be your login credential and the main way the system communicates with you. It’s best to use your work email.

    • Company name: This creates your workspace and is what your team will see when they join.

    • Full name: This identifies you as the account owner (admin) inside the system.

    These details form the foundation of your account and cannot be skipped.

    Step 3: Select Your Location Settings

    In this step, you define your company’s regional settings:

    • Country: Helps tailor certain defaults (such as holidays or regional formats).

    • Time zone: Ensures that all leave requests, approvals, and calendar events are recorded at the correct local time.

    Choosing the correct time zone is especially important for teams working across different regions.

    Step 4: Set Your Password

    You’ll need to:

    • Enter a password

    • Confirm the same password

    This password secures your account. Make sure it’s strong enough to protect your data, but still something you can remember.

    Step 5: Agree to the Terms and Conditions

    Before continuing, you must check the box to accept the Terms and Conditions.

    This step confirms that you agree to the platform’s usage policies and is required to proceed with account creation. Then click the Sign up button to submit your information.

    Step 6: Choose a Plan

    The first step on the welcome page is selecting a plan that fits your team.

    You’ll typically see two options:

    Free Plan

    The free plan allows you to get started with basic features. It usually includes:

    • A limited number of employees

    • Basic approval workflow

    • Standard leave policies

    • Access to reports

    This option is suitable for smaller teams or for trying out the system.

    Pro Plan

    The Pro plan includes more advanced features and fewer limitations, such as:

    • Support for more or unlimited employees

    • Additional team management options

    • More advanced tracking features (such as accruals or carryover)

    • Expanded calendar and reporting capabilities

    You can start with a free trial and upgrade later if needed.

    Choosing a plan doesn’t lock you in permanently. It simply defines how your workspace will be set up initially. You can usually change or upgrade your plan later as your team grows or your needs change.

    Step 7: Set Company Working Days

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    You can select which days are considered working days and which are not (for example, weekends). You also choose when your work week starts and how dates are displayed.

    There is also an option to enable an advanced work schedule if your company has more specific or flexible working patterns.

    This setup ensures that leave requests and calendars are calculated correctly based on your company’s actual working days.

    Step 8: Balance Reset Settings

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    You can choose a reset period (such as at the beginning of the year) or allow balances to reset based on each employee’s work anniversary. This determines when leave days are renewed.

    You can also import official holidays, which will be automatically considered when calculating leave and availability.

    These settings ensure that leave balances are updated correctly and follow your company’s policies throughout the year.

    Step 9: Customize Company Leave Types

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    In this step, you define the types of leave your company offers, such as vacation, sick leave, or paid time off.

    You can review the default leave types, adjust their settings (like the number of days per year), or add new ones based on your company’s policies. Each leave type can be enabled, edited, or removed as needed.

    This setup ensures that employees request the correct type of leave and that balances are tracked accurately for each category.

    Step 10: Invite Your Employees

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    Your account setup is now complete and your workspace is ready to use.

    At this stage, you can start by inviting your employees to join the system. Once they’re added, they’ll be able to access Day Off, submit leave requests, and view their schedules.

    You can choose to invite your team immediately or skip this step and do it later.

    Employees can access the platform through the web or mobile apps, making it easy to manage time off from anywhere.

    By following these steps, you create and configure your company account from start to finish. Once completed, your workspace is fully set up, and your team can begin managing time off in a clear and organized way.

  • What is Day Off?

    Day Off is a modern leave management tool that helps teams request, track, and manage time off effortlessly, all in one place. Whether you’re running a small startup or managing a growing team, it brings clarity and structure to something that’s often messy and time consuming.

    Understanding Day Off

    At a basic level, Day Off helps teams handle three main parts of leave management:

    • Requesting time off

    • Approving or declining requests

    • Keeping track of leave balances and schedules

    Instead of relying on manual processes, everything is recorded and updated automatically within the system.

    How Day Off is Used

    Employees use Day Off to submit requests for different types of leave, such as vacation or sick days. These requests are then reviewed by managers, who can approve or reject them.

    Once a request is approved, it is reflected in the system so both employees and managers can see updated schedules and remaining leave balances.

    Key Features of Day Off

    Easy Time Off Requests

    Requesting time off is straightforward and quick. Employees can choose their dates and submit a request in just a few steps, without relying on forms or lengthy email threads.

    Structured Approval Process

    Managers receive requests with the necessary context, making it easier to review them and respond in a timely and consistent way.

    Clear Leave Balances

    Each employee has a clear view of their remaining leave, helping them plan ahead without needing to check manually or contact HR.

    Shared Team Calendar

    A centralized calendar shows who is off and when, giving teams better visibility and helping them coordinate work without conflicts.

    Access Across Devices

    Day Off can be accessed from both web and mobile, allowing users to manage requests and check updates wherever they are.

    Who Should Use Day Off?

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    Day Off is designed to support teams of all sizes, from small startups to large organizations. It adapts easily to different structures and workflows, making it useful across a wide range of industries.

    It is especially helpful for:

    • Startups that want to stay organized as they grow and avoid messy, manual processes

    • Small and medium-sized businesses looking for a simple way to manage employee leave without added complexity

    • Large organizations that need a clear and consistent system to handle time off across multiple teams or departments

    • HR teams responsible for tracking, approving, and reporting on employee leave

    • Remote and distributed teams that rely on shared visibility and clear coordination

    By providing a centralized and transparent system, Day Off works well for any team that wants a more structured approach to managing time off.

    A Better Way to Manage Time Off

    Managing employee leave should be clear and straightforward for everyone involved.

    Day Off provides a structured way to handle requests, approvals, and leave tracking without relying on scattered or manual methods. Keeping everything in one place helps teams stay organized, reduces administrative effort, and ensures that information is always up to date.

    As a result, teams can plan more effectively and maintain better visibility into availability, without unnecessary complexity.