Archives: Knowledge Base

  • How does the “Autogenerate” option work for each section?

    The Autogenerate toggle is the mechanism that controls whether the AI writes content for a given section automatically.

    When Autogenerate Is On

    When the toggle is switched on (shown in blue with a checkmark), the AI uses your company’s available data and context to draft the content for that section without requiring manual input from you.

    When Autogenerate Is Off

    Switching the toggle off likely disables automatic content creation for that section, which may allow for manual entry instead, giving administrators more precise control over sensitive or highly specific sections.

    Best Practices

    For general sections like Company Overview or Code of Conduct, leaving Autogenerate on can save significant time. However, for sections requiring precise legal or company-specific language, it may be worth reviewing or editing the AI-generated content carefully afterward.

  • Why is the “Leave policy and time off” section always included and not editable?

    Unlike the other sections, “Leave policy and time off” is locked into the handbook and cannot be toggled off or deleted.

    Where This Data Comes From

    This section is directly generated from your company’s configured leave policies within the Settings area of Day Off, rather than being freely written by the AI. Because it reflects official, structured data about leave types, accrual rules, and time-off procedures, it’s treated differently from the other more flexible sections.

    Why It Can’t Be Removed

    Keeping this section mandatory helps ensure that every generated handbook accurately reflects your company’s actual leave policies, reducing the risk of employees receiving outdated or incorrect information about their time-off entitlements.

  • How do I add a custom section to the handbook?

    Beyond the default sections, the handbook builder allows you to insert your own custom content areas, which is useful for company-specific policies not covered by the standard template.

    Adding a New Section

    Scroll to the bottom of the section list and click the + Add section button. This immediately inserts a new blank entry into your list of sections, positioned above the action buttons.

    Naming and Configuring Your Section

    The new entry includes an editable “Section title” field where you can type a custom heading, such as “Remote Work Policy” or “Travel Expenses.” It also comes with its own Autogenerate toggle and a delete (x) button, giving you the same level of control as the default sections.

    Removing a Custom Section

    If you added a section by mistake or no longer need it, simply click the red x icon next to it to remove it before generating your handbook.

  • Can I customize or remove sections from the handbook?

    Flexibility is built into the handbook generator, allowing you to tailor the final document to your company’s specific needs rather than being locked into a rigid template.

    Toggling Sections On or Off

    Each section (other than “Leave policy and time off”) includes a toggle switch. When enabled, the switch appears blue with a checkmark, indicating that the AI will autogenerate content for that section. Switching it off disables autogeneration for that section.

    Removing Sections Entirely

    If you don’t want a particular section in your handbook at all, click the red x icon located next to its toggle. This removes the section completely from the handbook structure, rather than simply disabling autogeneration.

    A Note of Caution

    Since removing a section deletes it from your current handbook draft, it’s worth double-checking your selections before generating the final document to avoid having to re-add sections manually.

  • What sections are included in the AI-generated employee handbook by default?

    The handbook builder comes pre-loaded with several standard sections commonly found in company handbooks, giving you a solid starting point without requiring you to build the structure from scratch.

    The Default Sections

    The default sections are Objective & Vision, which covers your company’s mission and goals; Company Overview, providing background information about the organization; Code of Conduct, outlining expected employee behavior; Working Hours and Attendance, detailing scheduling expectations; Leave Policy and Time Off, which is generated from your actual leave policy configuration; Benefits and Compensation, summarizing employee perks and pay structure; and Health and Safety, covering workplace safety guidelines.

    Why These Sections Matter

    These sections reflect the most commonly required components of an employee handbook, helping ensure your document meets baseline expectations for clarity and compliance before you add any company-specific customizations.

  • How do I generate an employee handbook using AI?

    The Employee Handbook generator uses artificial intelligence to draft a complete handbook based on your company’s existing data, removing the need to write policies from scratch.

    Reviewing the Default Sections

    When you open the Employee Handbook tool, you’ll see a list of pre-built sections including Objective & Vision, Company Overview, Code of Conduct, Working Hours and Attendance, Leave Policy and Time Off, Benefits and Compensation, and Health and Safety. Each section (aside from Leave Policy and Time Off) includes an “Autogenerate” toggle that determines whether AI will write that content automatically.

    Generating the Handbook

    Once you’re satisfied with your section selection, scroll down to find the Make handbook with AI button, marked with a small sparkle icon. Clicking this instructs the AI to compile all enabled sections using your company profile and leave policy data.

    Reviewing the Output

    Below the generate button, a preview panel displays the first page of the resulting handbook. This gives you a quick way to check formatting and content before deciding whether to finalize, edit further, or regenerate specific sections.

  • How can I access the AI Tools section?

    The AI Tools section is where Day Off houses its AI-powered features designed to save administrators and employees time on repetitive documentation tasks. Currently, this section includes the Employee Handbook generator, with the potential for more tools to be added over time.

    Navigating to AI Tools

    Log in to your Day Off account and look at the left-hand sidebar. Scroll down toward the bottom of the menu, below sections like Settings and Security, and click on AI Tools. This will take you to a dedicated page listing the available AI features as clickable cards.

    What You’ll See

    Once on the AI Tools page, you’ll see a card labeled Employee Handbook, along with a short description explaining that it generates a customized handbook PDF using your company’s data and leave policies. Clicking this card takes you into the handbook builder itself.

  • How do I filter attendance by employee, team, or location, and change the date range?

    Where the controls are

    Everything sits at the top of Time tracking → Attendance review. The date range picker is on the right of the page title, and directly below it is the filter bar holding Name, Team, Location and the Filter button.

    Filtering by employee

    Open the Name dropdown. It shows a search box above a checklist of everyone in the workspace. Type a few letters to jump to the person you want, tick their checkbox, then click Filter. You can tick several people at once to review a small group rather than a single employee.

    Filtering by team or location

    Team and Location work exactly the same way: a search box plus checkboxes listing your workspace’s teams (for example Empolis Mobile, Testing, UI, Support) and locations. Tick what you need and click Filter.

    The three filters combine, so ticking a team and a location narrows the report to people who match both. Nothing is applied until you press Filter, and to clear a filter you untick the boxes and press Filter again.

    Changing the date range

    Click the date field or the calendar icon beside it. The picker opens with quick presets down the left, Today, Yesterday, This Week, Last Week, This Month, Last Month and Custom Range, and a two-month calendar on the right with arrows to move between months. Choose a preset for the common periods, or pick Custom Range and click a start date then an end date for anything else. The currently selected period stays highlighted so you can always see what you’re looking at.

    After filtering

    The report reloads showing only the matching employees, still grouped day by day, and the range you chose is repeated under the “Attendance review” heading. Print and Export excel then output only the filtered rows, which makes this the fastest way to produce a timesheet for one person, one team, or one office.

  • How is the Attendance review page organized, and how do I read it?

    Time tracking → Attendance review has three bands. At the top is the page title with a date range picker offering Today, Yesterday, This Week, Last Week, This Month, Last Month and Custom Range. Below it is a filter bar with Name, Team and Location plus a Filter button. The rest of the page is the report itself, headed by the selected range and the Print and Export excel buttons.

    Grouped by day, not by person

    The data is broken into collapsible sections, one per date, newest first, with a badge showing how many employees are listed for that day (for example “16 August 2026 · 44”). Use the chevron on the right of a date header to collapse a day you don’t need. Inside each day, every employee gets one row.

    The columns

    Two columns sit under Schedule, Start and End, showing the shift the person was expected to work. Two sit under Attendance, Clock in and Clock out, showing what actually happened. Then come Late in, Early out, Time off, Net time, Breaks and Overtime.

    Read them as a pair: Schedule is the expectation, Attendance is the reality, and Late in, Early out and Overtime are the differences between the two. Net time is the actual worked time for the day after breaks are deducted, Breaks is the total paused time, and Time off shows approved leave hours counted for that day.

    Rows without attendance

    When someone has no clock-in for a day, the row shows a status instead of times. A pink chip with a leave name (such as Schedule, Casual, or the Flex version of either) means the person was on that type of leave. A row showing the Add day off button simply has no record for that day, and the button lets an administrator log leave for that person right from the report.

    Reading tips

    A dash means “nothing recorded”. If Late in, Early out or Overtime are dashes across the board, it usually means no schedule Start/End is defined for those employees, those figures can only be calculated against a schedule. A clock-in with an empty clock-out means the person never clocked out, so treat that day’s Net time as incomplete. To review one person or one team, apply the Name, Team or Location filter first, then Print or Export excel to get only the filtered rows.